Item 10DCity of Southlake, Texas
MEMORANDUM
August 17, 2004
To: Billy Campbell, City Manager
From: Pedram Farahnak, P.E., Director of Public Works
Subject: Award bid for North Carroll Avenue paving, drainage, water and sewer
improvements from Federal Way to SH 114 to Mike Albert, Inc.
Action Requested: Award bid for North Carroll Avenue paving, drainage, water and sewer
improvements from Federal Way to SH 114 to Mike Albert, Inc.
Background
Information: Funds were included in the FY 02/03 CIP for the engineering design and
right of way acquisition on North Carroll Avenue from Federal Way to SH
114. In the FY 03/04 CIP, funds were included for the reconstruction of
North Carroll Avenue from Federal Way to SH 114 and construction of a
12" water line and an 8" sanitary sewer line along that section of roadway.
On March 18, 2003, the City Council approved a professional services
contract with Graham Associates for the design and preparation of
construction plans and specifications.
The design, right of way acquisition and utility relocation is complete.
Construction time for completion of the work is 270 calendar days. Five
Bids were received on July 2, 2004. The bids have been reviewed by
Graham Associates and City Staff and are tabulated as follows:
BIDDER
JLB Contracting, LP
Mike Albert, Inc.
L. H. Lacy
Tiseo Paving
McClendon Construction Co.
BID AMOUNT
$2,019,541.89
$2,052,081.55
$2,076,568.15
$2,150,478.00
$2,219,540.20
It is recommended that Council decline award of contract to JLB
Contracting, LP formerly known as J.L. Bertram Construction Company
and award the contract to the second low qualified bidder, Mike Albert,
Inc.
The reason for the above recommendation as shown below is poor
performance by JLB Contracting, LP on two previously completed
projects: 1) Rehabilitation of W. Continental Boulevard from Peytonville
Avenue to White Chapel Boulevard. 2) Dove Road pavement widening
from SH 114 to the intersection with Kirkwood:
• Exceeded contract time on one project by 244%. The required
completion time was 150 days; project was completed in 367 calendar
days.
• Staff received many complaints about the conduct of contractor's staff,
contractor's inability to provide needed access to the area residents and
leaving project site in poor condition.
• Contractor failed to provide adequate qualified supervision on the
project.
• Contractor left project site for extended period of time to complete
other projects for other customers.
• Finished product on both projects was very poor, required rework
which left the finished work having the appearance of a patched
pavement.
• Contractor used any minor excuse to harass various city departments'
staff if payment was declined for violation of contract document or
unacceptable work.
• The contract award is based on the base bid which includes a deductive
alternative for construction of an 8-inch and 12-inch sanitary sewer
main from the intersection of Carroll Avenue and SH 114 to the N-4
interceptor in the amount of $177,783.00. This alternative was
obtained at the request of the developer of Greenway, but the
developer has declined the alternative due to financial considerations.
Financial
Considerations: Therefore, the recommended award amount is the base bid, $2,052,081.55
less $177,783.00 for the deductive alternative or the total amount of
$1,874,298.55. It is also recommended that the City Council allow a
construction phase contingency of 10% or $187,000 in addition to the total
award of $1,874,298.55.
Citizen Input/
Board Review: None
Legal
Review: None
Alternatives: The Council may award the bid or reject the bid.
Supporting
Documents: Location Map
Project
Schedule: 270 Calendar Days are allotted from the date of the Notice to Proceed for
this Project.
Staff
Recommendation: Award bid for North Carroll Avenue paving, drainage, water and sewer
improvements from Federal Way to SH 114 to Mike Albert, Inc. in the
amount of $1,874,298.55 and approve a contingency of $187,000.00 for
unanticipated construction related items.
Staff Contact: Pedram Farahnak, P.E., Public Works Director
Charlie Thomas, P.E., City Engineer
CC: Sharen Elam, Finance Director
Clayton Redinger, Construction Manager
Mike Patterson, Operations Manager
Carroll Avenue Reconstruction
from Federal Way to SH 114
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