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Item 10DCity of Southlake, Texas MEMORANDUM July 13, 2004 TO: Billy Campbell, City Manager FROM: Rick Black, Director of Public Safety (Ext. 242 1) SUBJECT: Authorize the Mayor to enter into an agreement with Lee Lewis Construction, Inc., as Construction Manager Agent for the North DPS Facility. Action Requested: Approve agreements negotiated by staff for Construction Manager Agent services of the North DPS Facility and authorize the Mayor to enter into agreement with Lee Lewis Construction, Inc. Background Information: In April of this year, the City of Southlake selected RPGA Design Group as architect for the North DPS Facility. RPGA produced a Request for Qualification (RFQ) document for Construction Manager Agent and distributed that RFQ in May. Ten responses were received and a Selection Committee, comprised of Crime Control Board members, City staff, and RPGA architects reviewed the proposals and conducted interviews of construction firms. On June 9, 2004, the CCPD Board accepted the recommendation of the Selection Committee to enter into negotiations and develop an agreement with Lee Lewis Construction, Inc. as Construction Manager Agent for the North DPS Facility. Staff and City Attorneys negotiated the attached agreement and cost package. Financial Considerations: The total cost for Construction Manager Agent services is $520,000.00. This is inclusive of their participation in the Site Assessment Phase, Pre - Design Phase, Basic Design Phase, and Construction Phase. This is 4% of the anticipated construction cost of $13,000,000. The agreement also includes an additional 4% fee on any agreed upon costs above the estimated construction cost. Industry standards for these services range from 3% to 6% of total construction costs. Financial Impact: Crime Control bonds will be sold to fund the construction of the facility. Currently the CIP budget includes $13,000,000 for the construction of the facility and $600,000 for the Construction Manager Agent services. This agreement amounts to an anticipated savings of $80,000. Citizen Input/ Board Review: The Crime Control and Prevention District Board of Directors approved the funding of this agreement on July 7, 2004. Billy Campbell July 13, 2004 Page 2 Legal Review: Alternatives Supporting Documents: Staff Recommendation: RB The attached agreements have been reviewed and approved by Robert M. Allibon with TOASE. Alternatives that exist are; (1) Seek another Construction Manager, or (2) Renegotiate attached agreement. Profile of Lee Lewis Construction, Inc. Standard Form of Agreement between Owner and Construction Manager (Document B801 /CMa) Standard Form of General Conditions of the Contracts for Construction (Document B201 /CMa) Authorize the Mayor to enter into agreement with Lee Lewis Construction, Inc. for Construction Manager Agent services for the North DPS Facility. EMS sm Profile of Lee Lewis Construction .pdf Standard Form of Agreement.pdf General Conditions - Final.pdf