Item 10DCity of Southlake, Texas
MEMORANDUM
July 13, 2004
TO: Billy Campbell, City Manager
FROM: Rick Black, Director of Public Safety (Ext. 242 1)
SUBJECT: Authorize the Mayor to enter into an agreement with Lee Lewis Construction,
Inc., as Construction Manager Agent for the North DPS Facility.
Action Requested: Approve agreements negotiated by staff for Construction Manager Agent
services of the North DPS Facility and authorize the Mayor to enter into
agreement with Lee Lewis Construction, Inc.
Background
Information: In April of this year, the City of Southlake selected RPGA Design Group as
architect for the North DPS Facility. RPGA produced a Request for
Qualification (RFQ) document for Construction Manager Agent and
distributed that RFQ in May. Ten responses were received and a Selection
Committee, comprised of Crime Control Board members, City staff, and
RPGA architects reviewed the proposals and conducted interviews of
construction firms. On June 9, 2004, the CCPD Board accepted the
recommendation of the Selection Committee to enter into negotiations and
develop an agreement with Lee Lewis Construction, Inc. as Construction
Manager Agent for the North DPS Facility. Staff and City Attorneys
negotiated the attached agreement and cost package.
Financial
Considerations: The total cost for Construction Manager Agent services is $520,000.00. This
is inclusive of their participation in the Site Assessment Phase, Pre - Design
Phase, Basic Design Phase, and Construction Phase. This is 4% of the
anticipated construction cost of $13,000,000. The agreement also includes an
additional 4% fee on any agreed upon costs above the estimated construction
cost.
Industry standards for these services range from 3% to 6% of total construction
costs.
Financial
Impact: Crime Control bonds will be sold to fund the construction of the facility.
Currently the CIP budget includes $13,000,000 for the construction of the
facility and $600,000 for the Construction Manager Agent services. This
agreement amounts to an anticipated savings of $80,000.
Citizen Input/
Board Review: The Crime Control and Prevention District Board of Directors approved the
funding of this agreement on July 7, 2004.
Billy Campbell
July 13, 2004
Page 2
Legal Review:
Alternatives
Supporting
Documents:
Staff
Recommendation:
RB
The attached agreements have been reviewed and approved by Robert M.
Allibon with TOASE.
Alternatives that exist are; (1) Seek another Construction Manager, or (2)
Renegotiate attached agreement.
Profile of Lee Lewis Construction, Inc.
Standard Form of Agreement between Owner and Construction Manager
(Document B801 /CMa)
Standard Form of General Conditions of the Contracts for Construction
(Document B201 /CMa)
Authorize the Mayor to enter into agreement with Lee Lewis Construction, Inc.
for Construction Manager Agent services for the North DPS Facility.
EMS sm
Profile of Lee Lewis Construction .pdf Standard Form of Agreement.pdf General Conditions - Final.pdf