Item 4BCity of Southlake, Texas
July 7, 2004
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting July
13, 2004
4C. SPIN Report The SPIN Standing Committee respectfully submits a written report
summarizing the June meeting and other current issues for your review. Contact John Eaglen
with questions on this item.
4D. Library Board Report. The Library Board respectfully submits a written report summarizing
the June meeting and other current issues for your review. Contact John Eaglen with
questions on this item.
4E. Park and Recreation Board Report Elaine Cox will present the Park and Recreation Board
Report.
4F. Local Business Report. The Economic Development Department will introduce Jim Morgan,
General Manager for Drexel Heritage.
5A. Approve minutes for the June 15, 2004, regular City Council meeting, for the June 17 and
June 18, 2004, June Retreat with City Council, and for the June 30, 2004, special City
Council meeting. Contact Lori Farwell with questions on the minutes.
5B. ZA04 -033_ Plat Revision for Lot 8R_ Block 6_ Southlake Woods Phase 2: being a revision of
Lot 8, Block 6, Southlake Woods Phase 2. The purpose of this plat revision is to abandon a
portion of the drainage easement. The new boundary of the easement is based on the Federal
Emergency Management Agency's (FEMA), flood insurance rate map location of the 100
year floodplain. The city engineer is in agreement with the easement as proposed.
The Planning and Zoning Commission recommended approval (4 -0) subject to review. Contact
Bruce Payne with questions on this item
Honorable Manor and Members of Cite Council
Agenda Item Comments and Other Items of Interest
City Council Meeting July 13, 20004
Page 2 of 7
5C. Authorize the Mayor to execute a commercial developer's agreement for Chapel Hill Office
Park Addition, a 4.24 acre site located at 205 East Southlake Boulevard. The site plan for
Chapel Hill Office Park was approved by Council on February 17, 2004 and the final plat was
approved on February 19, 2004. This agreement covers the construction of 970 linear feet of
sanitary sewer lines on -site, 250 linear feet of sanitary sewer lines off -site, 1,065 linear feet of
water lines on -site, and 1,387 linear feet of water lines off -site. The project also includes the
construction of a detention pond.
The cost of the City's participation for oversizing the water line to 12 -inch diameter from 360
feet east of the property to the west property line is estimated at $5,454.00. The reimbursement
for extension of the 12 -inch water line from the development's west property line to White
Chapel Boulevard is approximately estimated at $47,627.00, a total of $53,081.00. Final
amount of City's participation is subject to minor changes due to the actual field conditions.
Contact Pedram Farahnak with questions on this item.
5D. Appointment of Slaven L. Manning as a police reserve officer. A police reserve force is
authorized by City ordinance, and council approval is required for all reserve officers.
Individuals appointed as reserves must be either residents of or employed by the city. Slaven
Manning is an employee in the technical services division, and has recently completed state
required peace officer training. Mr. Manning attended this training on his own time in addition
to performing his regular job. He has now completed all testing and physical fitness standards
for regular officers. With this approval, he will begin field training with an assigned training
officer during his off duty hours. He will then be able to voluntarily contribute his off duty
time as a reserve officer. Council approval is recommended. Contact Rick Black with
questions on this item.
7A. Ordinance No. 480 -440, 2 " Reading((ZA04 -034) Zoning Change and Site Plan for Lot 1,
Block 1, Pecan Creek located at 721 East Southlake Boulevard. Current Zoning: C -2 Local
Retail Commercial District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN
Neighborhood 49e. The property is located at 721 East Southlake Boulevard, east of the
Honorable Manor and Members of Cite Council
Agenda Item Comments and Other Items of Interest
City Council Meeting July 13, 20004
Page 3 of 7
Villages at Timarron retail center. The applicant currently operates a wine store at this
location. Applicant seeks to convert 1,100 square feet of their current store area into a wine
tasting bar that will allow the sale of wine by the glass. A tavern or bar is not permitted under
their current "C -2" zoning. They are proposing a zoning change to "S -P -1" that will allow a
tavern, bar or similar establishment with approval of a specific use permit.
The Planning and Zoning Commission recommended approval (5 -0) subject to and
incorporating the staff continents of the report by staff The City Council approved the first
reading (7 -0) subject to P &Z's recommendation. Contact Bruce Payne or Dennis Killough with
questions on this item.
7B. Resolution No. 04 -052 (ZA04 -035) Specific Use Permit for Far Pointe Wine Bar & Bistro to
allow a tavern, club, and other comparable establishment under which the on- premise
consumption of alcohol is permitted. The property is located at 721 East Southlake Boulevard.
Current Zoning: C -2 Local Retail Commercial District. Proposed Zoning: S -P -1 Detailed Site
Plan District. SPIN Neighborhood 49e. This is the SUP request for the "bar" use associated
with the preceding agenda item. The purpose is to allow the applicant to convert
approximately 1,100 square feet of area into a wine tasting bar for the purpose of on- premise
sales and consumption of alcoholic beverages. The area involved in this request currently has
an approved SUP for alcohol sales.
The Planning and Zoning Commission recommended approval (5 -0) subject to sunset date for
this use matching that of the alcohol permit, which is August 31, 2008, limiting the permit to
beer and wine as long as it does not affect the issuance of the TABC permit.
The city attorney indicated that since the TABC permit issued for on premise consumption is
for mixed beverages, they would not issue the permit if the City approval restricted it to wine
only. Staff is discussing other methods of limiting the use to primarily wine sales with the
city attorney and will provide any available options at the meeting. Contact Bruce Payne or
Dennis Killough with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting July 13, 20004
Page 4 of 7
7C. Resolution No. 04 -053 (ZA04 -036) Specific Use Permit for the sale of alcoholic beverages at
Shogun Sushi, Inc. located at 2970 East Southlake Boulevard. Current Zoning: S -P -2 General
Site Plan District. SPIN Neighborhood #7. Due to the limited scope of this request and the
fact that no changes are to be made to the previously approved concept /site plan, no new
review letter was generated. This site is subject to all conditions of the previously approved
plans. Contact Bruce Payne with questions on this item.
8A— 8I. Ordinance Numbers 868 through 876, 1 st Reading, Adoption of International Codes.
Southlake regularly updates building codes for the safety of our residents. Building services
and fire services staff have held meetings with the Building Board of Appeals (BBA) and
meetings to discuss the adoption of the 2003 International Codes. The BBA has unanimously
recommended the adoption of the codes and amendments as discussed in the meetings. The
adoption of the 2003 International Codes will adopt nine ordinances updating the
construction and maintenance codes for the City of Southlake to reflect the 2003 Editions of
the International Codes. This will specifically adopt the 2003 editions of the International
Building Code, International Fire Code, International Residential Code for One- and Two -
Family Dwellings, International Energy Conservation Code, International Plumbing Code,
International Mechanical Code, International Fuel Gas Code, International Property
Maintenance Code and the 2002 edition of the National Electrical Code. Contact Rick Black
with questions on this item.
9A. Resolution No. 04 -054. Abboint a member to the Zoning Board of Adiustment to fill the
unexpired term of Al Morin, Alternate 1, until May 2005. Due to his recent appointment by
City Council to the Planning and Zoning Commission, Al Morin submitted a letter of
resignation from the Zoning Board of Adjustment. This item is on Council's agenda for an
appointment to fill Mr. Morin's unexpired term until May 2005. Contact Lori Farwell with
questions on this item.
Honorable Manor and Members of Cite Council
Agenda Item Comments and Other Items of Interest
City Council Meeting July 13, 20004
Page 5 of 7
10A. Consider excusing members of the City Council and of the Planning and Zoning Commission
for absences from meetings. This item will be placed on the agenda on a routine basis, as
discussed by Council during deliberation of the absence policy. The following P &Z
Commissioners missed the June 17 meeting - Ron Kulpinski due to an illness and Mike
Springer due to a conflicting appointment. Contact Lori Farwell with questions on this item.
10B. Consider SPO4 -127, Variance to Sign Ordinance No. 704 -B, Roly Poly Rolled Sandwiches,
located at 2787 East Southlake Boulevard, Suite 110. This sandwich shop will be located on
the south side of Chee- burger Chee - burger in the eastern portion of Cornerstone Plaza. The
applicant is requesting the following:
Variance
Type
Permitted
Requested
Letter Height
Max. 12 inches
13 inches
Sign Area
Max. 11 square feet
18 square feet
Contact Bruce Payne or Dennis Killough with questions regarding this item.
C -F. City Council approval of 2004 Facilities Utilization Agreements with Southlake Baseball
Association, Southlake Girls Softball Association, Grapevine - Southlake Soccer Association,
and the Southlake Carroll Lacrosse Association. The City coordinates with these associations
through annual facilities utilization agreements to offer athletic programs for youth in the
community. Previous year agreements lacked uniformity in verbiage and content. Staff has
been working with the associations to revise the agreements, resulting in the development of a
standardized document that provides uniformity of design and that allows flexibility.
Substantive changes to the proposed agreements include improved opportunities for the
associations to undertake a greater role in the maintenance and preparation of their fields,
upgrades to the payments for after -hours requested use of staff, and the ability to offset
seasonal field use fees by a maximum of 50% through providing volunteer time and services.
The proposed agreements utilize the general core of previous documents and have been
reviewed by the city attorney and youth sports associations. A revised facilities utilization
agreement for each association is included in your packet. Parks Board unanimously
Honorable Manor and Members of Cite Council
Agenda Item Comments and Other Items of Interest
City Council Meeting July 13, 20004
Page 6 of 7
recommended approval (6 -0) at their June 14, 2004 meeting with a motion providing for the
annual review by Parks Board. Contact Malcolm Jackson with questions on this item.
G. Approval to enter into a lease agreement for rg azing on undeveloped City property. The City
presently owns approximately four (4) acres of undeveloped park land along the southeast
corner of Lonesome Dove Road and Foxfire Lane typically referred to as the Coker property.
The land is primarily covered in grass and was purchased for future park access to the adjoining
U.S. Army Corps of Engineers property. Grazing on the undeveloped land provides a cost
effective method of maintaining the property without utilizing staff time or City equipment.
The proposed lease would be for a two year period with Mr. and Mrs. Gary Yates and allows
the opportunity to terminate at any time with sixty days written notice. The proposed tenants
would be responsible for accepting the property in its present condition, mowing and
maintaining the premises in a good safe condition, and vacating the premises upon termination
of the lease. Parks Board unanimously recommended approval (6 -0) at their June 14, 2004
meeting. Please contact Malcolm Jackson with any questions on this item.
ATTACHMENTS
1. CARS May 2004 Report
2. Northeast Leadership Forum City Council Boot Camp information
3. Thank you letter from Southlake Girls Softball Association
lid
Stuff Extension Numbers
Black, Rick, DPS Director, 481 -2406
Campbell, Billy, City Manager, 481 -1409
Eaglen, John, Assistant to the City Manager, 481 -1433
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting July 13, 20004
Page 7 of 7
Hugman, Kevin, Human Resources Director, 481 -1952
Jackson, Malcolm, Community Services Director, 481 -1527
Killough, Dennis, Senior Planner, 481 -2073
Last, Greg, Economic Development Director, 481 -1671
Payne, Bruce, Planning Director, 481 -2036
Yelverton, Shana, Assistant City Manager, 481 -1429