Item 4BCity of Southlake, Texas
June 9, 2004
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
June 15, 2004
5A. Approve minutes for the June 1, 2004, regular City Council meeting The minutes are included
in your packet. Contact Lori Farwell with questions or comments on this item.
5B. Approve a Professional Services Agreement with Freese and Nichols, Inc., for inventorying all
residential water meters, using the Global Positioning Satellite system This professional
services agreement with Freese and Nichols Inc., is for locating, inventorying and collecting
data on all residential water meters. The purpose of this is to note the location and condition of
the water meters and reconcile the number of existing meters in the field with the utility billing
data. The data will be collected using the Global Positioning Satellite system. GIS analyst
Sunny Lindsey will monitor the data. Public Works representative Mike Ishmael will provide
field assistance as needed. The length of the contract is not to exceed 120 days. The cost of the
service is $67,798. Contact Bruce Payne with questions on this item.
7A. Ordinance No. 867. 2 nd Readinu_ Chanainu the street name of Pin Oak Circle to Tuscan Ridue
Circle This is the public street fronting the lots of the former Oak Lane mobile home park
currently being redeveloped for single family, detached residential construction. The developer
wants to change the name for marketing purposes. City Council approved the first reading (7-
0). There have been no changes since the first reading of this item. Contact Bruce Payne or
Dennis Killough with questions regarding this item.
7B. Ordinance No. 480 -439. 2 "` Readinu (ZA04 -021) Zoninu Chance and Conceat Plan for
proposed Lots 1, 2R1, 3, 4, and 5, Block 5, Cornerstone Business Park. This property is
located south of Ultimate Electronics along the east side of South Nolen Drive. The
southeastern 9.3 acre portion of this property is currently zoned S -P -2 with limited I -1 uses
allowing for two office - warehouse buildings totaling approximately 110,000 square feet. This
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 15, 2004
Page 2 of 7
proposal will add an additional 2.3 acres of property currently zoned AG to the northwest
portion of the Cornerstone Business Park. Five buildings and lots are proposed. The total floor
area is approximately 126,000 square feet. Because this is a concept plan and is intended to
show general building pads, the applicant is requesting that the represented floor area be
permitted to fluctuate plus or minus 10 percent. The exact floor areas and building designs will
be determined as part of a Planning and Zoning Commission and City Council approved site
plan for each lot. The northern lot containing a 30,000 square foot building is designated for C-
2 and limited I -1 uses. The remaining four southern lots are designated for limited I -1 uses.
The Planning and Zoning Commission recommended approval (6 -0) subject to review, as
proposed; noting the applicant's willingness to leave the drainage area in a natural state, and to
work with the landscape administrator in locating some required interior bufferyard plant
material in the landscape areas along the sides of the buildings.
City Council approved the first reading (7 -0) subject to Concept Plan Review Summary No. 2,
dated May 14, 2004; incorporating the recommendations of the Planning and Zoning
Commission; and accepting the applicant's willingness to restrict the impervious coverage on
Lot 1 to 75 %, Lot 2 to 81.2 %, a maximum of 80% on Lots 3, 4, and 5 with an overall combined
maximum impervious coverage on all lots of 75 %; and accepting the applicant's agreement to
further eliminate the following I -1 uses: machine shop, mini- warehouses, aluminum product
fabrication, broom manufacturing, cold storage warehouse, compounding of cosmetics and
toiletries, janitorial or cleaning services, mattress manufacturing or renovation, and
manufacturing of medical and dental equipment.
The plan included in your packet reflects the following changes from the plan presented during
the first reading:
• Added a statement requiring drainage area to remain in a natural state;
• Added a statement regarding placement of interior bufferyard plants along sides
of buildings;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 15, 2004
Page 3 of 7
• Changed the impervious coverage regulations to match the City Council's first
reading approval conditions;
• Added a list of permitted and excluded uses on the plan. Sexually oriented
businesses and mini - warehouses were the only uses added to their previous.
Contact Bruce Payne or Dennis Killough with questions on this item.
7C. Resolution No. 04 -039 (ZA04 -027) Specific Use Permit for Southlake Boarding Facility to
allow a kennel The property is located on the south side of the 2200 block of East Continental
Boulevard approximately 300 feet east of Crooked Lane. The applicant had previously
proposed this facility on property located at the northeast intersection of Crooked Lane and
East Continental Boulevard, but withdrew the application.
The applicant proposes 129 kennel units of which 109 are designated for dogs and 20 are for
cats. The total building are is 22,255 square feet. There are no variances requested.
The property owner on the north side of E. Continental Boulevard is opposed to the request as
noted in the Staff Report. No one spoke in opposition during the public hearing at the Planning
and Zoning Commission meeting.
The Planning and Zoning Commission recommended approval (5 -0) subject to review. Contact
Bruce Payne or Dennis Killough with questions on this item.
8A. Ordinance No. 480 -440, 1 st Reading (ZA04 -034) Zoning Change and Site Plan for Lot 1, Block
1, Pecan Creek The property is located at 721 East Southlake Boulevard, east of the Villages
at Timarron retail center. The applicant currently operates a wine store at this location. They
would like to take a 1,100 square foot portion of their current store area and convert it into a
wine tasting bar that will allow the sale of wine by the glass. A tavern or bar is not permitted
under their current "C -2" zoning. They are proposing a zoning change to "S -P -1" that will
allow a tavern, bar or similar establishment with approval of a specific use permit.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 15, 2004
Page 4 of 7
The Planning and Zoning Commission recommended approval (5 -0) subject to and
incorporating the staff comments of staff report. If this item is approved by the City Council on
the first reading, the Specific Use Permit for the bar use will be placed on the next agenda
following the second reading action on this item. Contact Bruce Payne or Dennis Killough with
questions on this item.
10A. Consider excusing members of the City Council and of the Planning and Zoning Commission
for absences from meetings This item will be placed on the agenda on a routine basis, as
discussed by Council during deliberation of the absence policy. Planning and Zoning
Commissioner Ron Kulpinski missed the June 3 meeting due to an illness.
IOB. Consider SPO4 -107, Variance to Sign Ordinance No. 704 -B, Nicole Day Spa, located at 1101
East State Highway 114, Suite 110. This is a request to vary the maximum letter size and
maximum sign area on a business located in the Carroll Oaks shopping center at the southwest
corner of N. Carroll Avenue and State Highway 114. The business faces N. Carroll Avenue
and is expanding into the adjoining suite. They would like to enlarge their sign to fit the new
space. The following is requested:
Requested Permitted
Max. Letter Size: 20 inches 12 inches
Max. Area 63 square feet 44 square feet
Contact Bruce Payne or Dennis Killough if you have any questions.
IOC. Consider SPO4 -109_ Variance to Siun Ordinance No. 704 -B_ Steak N' Shake_ located at 2640
East Southlake Boulevard This is the restaurant recently approved and under construction in
Gateway Plaza Phase II located west of the northwest intersection of E. Southlake Boulevard
and N. Nolen Drive. The applicant is proposing two (2) lighted strips along each of the four (4)
architectural wing walls on the corners of the building. The lighted strips are LED lights fully
enclosed inside a molded tube. Approval of a variance is required in order to receive a building
permit for the signs and to address the following issues:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 15, 2004
Page 5 of 7
• Ord. 704 -B, Section 16.A.4 NUMBER OF SIGNS Only one (1) attached sign shall be
allowed along each street frontage per site with a maximum of two (2) attached signs
per site. The applicant has two existing attached signs on building. The applicant is
proposing four (4) additional signs on each of the four (4) architectural wing walls.
• Ord. 704 -13, Section 16.A.7 ILLUMINATION Attached signs may only be illuminated
utilizing internal lighting. Exterior letters with exposed neon lighting are not allowed.
The lighted strips are LED lights enclosed in a molded tube giving the appearance of
neon.
• Ord. 704 -B. Section 16.A.3 MAXIMUM AREA and Section 16.A.5 SIGN WIDTH:
The addition of the lights to the four corners of the building can also be considered to
turn the entire building into a sign. Considering the addition of the lights to the building
in this manner results in a sign exceeding the permitted area and width.
Contact Bruce Payne or Dennis Killough if you have any questions.
11A. Regulation of donation bins This item is on the agenda at the Mayor's request as a result of
receiving a request from David Boyer, Vice President of ATRS, who provides donation bins for
non - profit organizations. Mr. Boyer will be in attendance at the meeting to discuss this item
with you. Included in your packet are three items from Mr. Boyer which outline his proposed
amendments relating to the regulation of donation bins. If you have any questions, please
contact Bruce Payne or the Mayor.
OTHER ITEMS OF INTEREST
1. South Kimball widening and the roundabout at South Carroll and East Continental As you are
aware, the City Council has awarded a construction contract to Tiseo Construction Company for
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 15, 2004
Page 6 of 7
reconstruction of S. Kimball Avenue from FM 1709 to Heritage Park near Hwy. 26 and
construction of the roundabout at Carroll and Continental.
Since it is critical to build these projects around the school's traffic, we have required that the
contractor complete all construction near the schools by August 1, 2004 in time for opening around
August 15, 2004.
The roundabout is the most critical construction to the flow of daily traffic and the contractor has
proposed the following steps to minimize traffic conflicts during construction phase.
1. Flow of traffic will be routed to only one lane as the outside lanes are widened for the
roundabout construction. Utilities will be relocated as necessary.
2. Construction will commence on the safety islands located on four sides of the
roundabout within street approaches to the roundabout.
3. The center of the intersection will be barricaded for construction of the center circle of
the roundabout.
4. Pavement construction on traffic lanes will follow step three.
Contact Pedram Farahnak if there are any questions on this item.
2. Metroport Cities Partnership Meeting_ The next meeting is scheduled for Thursday, June 17, 7:30
a.m. in the Palace Theater in Grapevine. In addition to getting updates on transportation issues for
our region, a presentation will be made by the Grapevine Convention and Visitors Bureau. This
meeting offers a unique opportunity to interact with leaders from the eight Metroport Cities area.
All councilmembers are invited to attend. Contact Shana Yelverton with questions you have about
the meeting or Metroport.
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Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting June 15, 2004
Page 7 of 7
Staff Extension Numbers:
Black, Rick, DPS Director, 481 -2406
Campbell, Billy, City Manager, 481 -1409
Eaglen, John, Assistant to the City Manager, 481 -1433
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Human Resources Director, 481 -1952
Jackson, Malcolm, Community Services Director, 481 -1527
Killough, Dennis, Senior Planner, 481 -2073
Last, Greg, Economic Development Director, 481 -1671
Payne, Bruce, Planning Director, 481 -2036
Yelverton, Shana, Assistant City Manager, 481 -1429