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Item 5A (2)CITY OF SOUTHLAKE SPECIAL CITY COUNCIL MEETING MINUTES: MAY 25, 2004 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall CITY COUNCIL PRESENT Mayor Andy Wambsganss, Deputy Mayor Pro Tern Rex Potter, Councilmembers Carolyn Morris, Keith Shankland, and Greg Standerfer, and Councilmembers -elect Gregory Jones, Virginia Muzyka, and John Terrell. CITY COUNCIL ABSENT Mayor Pro Tern W. Ralph Evans and Councilmember Tom Stephen. STAFF PRESENT City Manager Billy Campbell, Assistant City Manager Shana Yelverton, Assistant to the City Manager John Eaglen, Audio Visual System Technician Pam Jordan, Information Systems Technician Sam Cobb, Director of Community Services Malcolm Jackson, Deputy Director of Community Services Steve Polasek, Director of Economic Development Greg Last, Director of Finance Sharen Elam, Director of Human Resources Kevin Hugman, Director of Planning Bruce Payne, Senior Planner Dennis Killough, Director of Public Safety Rick Black, Director of Public Works Pedram Farahnak, Deputy City Secretary Tara Brooks, and City Secretary Lori Farwell. Agenda Item No. 1. Call to order. The special meeting was called to order by Mayor Wambsganss at 6:32 p.m. Agenda Item No. 2. Recognition of outgoing Councilmembers. The Mayor read recognition plaques for W. Ralph Evans and Tom Stephen and presented a recognition plaque to Greg Standerfer. Councilmember Standerfer said he enjoyed his time on Council and thanked the Council. Agenda Item No. 3. Resolution No. 04 -037, Canvassing the returns and declaring the results of the General Election held on May 15, 2004 Mayor Wambsganss read the resolution into the record: John Terrell received 708 early votes and 1,073 election day votes for a total of 1,781 votes; Van V. Williams received 438 early votes and 633 election day votes for a total of 1,071 votes; Gregory Jones received 526 early votes and 766 election day votes for a total of 1,292 votes; Tom Stephen received 402 early votes and 527 election day votes for a total of 929 votes; and Virginia M. Muzyka received 570 early votes and 849 election day votes for a total of 1,419 votes. The resolution stated the following were elected to office for three (3) year terms to expire in May 2007: John Terrell, Place 3; Gregory Jones, Place 4; and Virginia M. Muzyka, Place 5. Election Judge Bob Flaherty briefed the Council on the election. Mayor Wambsganss thanked Election Judge Bob Flaherty, Alternate Judge Zoe Stephenson, early voting clerks Bill and Jerrie Young and Bill and Margie Kyle, and all of the election clerks for their work on the election. SPECIAL CITY COUNCIL MEETING MINUTES, MAY 25, 2004 Page I of 2 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, CANVASSING THE GENERAL ELECTION HELD ON MAY 15, 2004; AND DECLARING THE RESULTS FOR COUNCILMEMBERS PLACE 3, PLACE 4, AND PLACE 5. Motion was made to approve Resolution No. 04 -037, Canvassing the returns and declaring the results of the General Election held on May 15, 2004. Motion: Potter Second: Standerfer Ayes: Morris, Potter, Shankland, Standerfer, Wambsganss Nays: None Approved: 5 -0 Agenda Item No. 4. Oaths of Office for Councilmembers Place 3, Place 4, and Place 5. Municipal Judge Carol Montgomery administered the Oaths of Office to John Terrell, Place 3, Gregory Jones, Place 4 and Virginia M. Muzyka, Place 5. Agenda Item No. 5. Meeting adjourned Mayor Wambsganss adjourned the meeting at 6:49 p.m. A reception followed the meeting in the Town Hall foyer. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. Andy Wambsganss Mayor ATTEST: Lori A. Farwell, TRMC City Secretary SPECIAL CITY COUNCIL MEETING MINUTES, MAY 25, 2004 Page 2 of 2