Item 4BCity of Southlake, Texas
WI u•;:►IMMu
May 26, 2004
TO: Honorable Mayor and Members of City Council
FROM: Billy Campbell, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
June 1, 2004
4C. SPIN Report The SPIN Standing Committee respectfully submits a written report
summarizing the May meeting and other current issues for your review. Contact John Eaglen
with questions on this agenda item.
4D. Library Board Report The Library Board respectfully submits a written report summarizing
the May meeting and other current issues for your review. Contact Kerry McGeath with
questions on this item.
4E. Park and Recreation Board Report. Mary Georgia will present the Park and Recreation Board
report.
4F. Local Business Report The Economic Development Department will introduce Jim Morgan,
General Manager for Drexel Heritage.
5A. Approve minutes for the May 18, 2004, regular City Council meeting and for the May 25,
2004, special City Council meeting_ The minutes are included in your packet. Contact Lori
Farwell with questions or comments.
5B. Resolution No. 04 -034, Appoint the Mayor Pro Tem and the Deputy Mayor Pro Tem. As
stated in the Charter, Section 2.07 Mayor Pro Tem and Deputy Mayor Pro Tem:
"At the first meeting after each general election or general election run -off, if any,
or as soon thereafter as practicable, the Mayor shall, with the approval of the
Council, appoint one of the Council members as Mayor Pro Tem and one as
Deputy Mayor Pro Tem who shall hold their offices for one year. The Mayor Pro
Tem shall perform the duties of Mayor in case of the absence or disability of the
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 1, 2004
Page 2 of 12
Mayor. In case of absence or disability of both the Mayor and the Mayor Pro
Tem, the Deputy Mayor Pro Tern shall perform the duties of Mayor."
This item has been placed on the agenda so that these positions can be filled. Contact the
Mayor with questions on this item.
7A. Ordinance No. 865, Approving and authorizing the Issuance of Certificates of Obligation,
Series 2004 On May 4, 2004 the Council approved Resolution No. 04 -029. This authorized
the publication of a notice in the newspaper of the city's intent to issue certificates of
obligation. The certificates are issued and approved by adoption of an ordinance. Approval of
Ordinance No. 865 will set in motion the legal requirements to obtain the proceeds. After
approval, the legal documents must be reviewed by the Texas Attorney General's Office. The
City would receive funding in early July. The proceeds from the bonds will be used for street
and storm drainage projects included in the approved 2003 -04 capital improvement budget.
The debt will be repaid through the City's ad valorem tax rate. Both this item and the next item
(713) require only one reading with a public hearing. Contact Sharen Elam with questions on
this item.
7B. Ordinance No. 866, Approving and authorizing the Issuance of Certificates of Obligation,
Series 2004A. On May 4, 2004 the Council approved Resolution No. 04 -030. This authorized
the publication of a notice in the newspaper of the city's intent to issue certificates of
obligation. The certificates are issued and approved by adoption of an ordinance. Approval of
Ordinance No. 866 will set in motion the legal requirements to obtain the proceeds. After
approval, the legal documents must be reviewed by the Texas Attorney General's Office. The
City would receive funding in early July. The proceeds from the bonds will be used for water
and sewer projects included in the approved 2003 -04 capital improvement budget. The debt
will be repaid through the utility fund's revenue. Contact Sharen Elam with questions on this
item.
7C. Ordinance No. 480 -436, 2" d Reading (ZA04 -006) Zoning Change and Site Plan for Tamer
Office Building The existing building on the property was previously used first as the
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 1, 2004
Page 3 of 12
Timarron and then Aventerra information center. The new owner is a Timarron resident who
would like to move his consulting business to this location. There are no new improvements
proposed by this request.
The applicant has limited the type of office uses to be permitted as indicated in the zoning
proposal, and has entered into an agreement with the Timarron Home Owners Association to
address some other neighborhood concerns. Variances to allow a ± 1 foot encroachment of
existing parking space pavement into the bufferyard along East Continental Boulevard, and to
eliminate a required 5 foot type `A' bufferyard along the south portion of the property lying
within a retention pond are being requested. Staff has included a link in the staff report to the
zoning and use history of this property.
The Planning and Zoning Commission recommended approval (6 -0) subject to the review
letter, as presented with regard to variances requested and proposed uses. They also stipulated
that the floor area remain at its existing 2,661 square feet and that the signage be limited to
those existing on the property.
The City Council approved the first reading (7 -0) subject to the Planning and Zoning
Commission's recommendation. There have been no changes to this request since the first
reading. Contact Bruce Payne or Dennis Killough with questions regarding this item.
7D. Ordinance No. 480 -438, 2 nd Reading (ZA04 -022) Zoning Change for 880 South Carroll
Avenue This 2.447 acre property is located on the west side of South Carroll Avenue, just
north of the intersection of Breeze Way. This property was added to the Timarron RPUD by a
zoning amendment and concept plan in April 1991. The southern portion of this property was
proposed as part of an assisted living facility in a zoning amendment and concept plan
proposed in March 1996. The assisted living facility was removed from the plan prior to final
approval. This property was never included in any later development plans for the adjacent
residential properties and by itself does not meet the minimum 20 acre area required for a
residential development plan. The property owner is requesting to change the zoning to SF-IA
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 1, 2004
Page 4 of 12
single family residential district to allow construction of a single family residence. There are
no unresolved issues with this request.
The Planning and Zoning Commission recommended approval (6 -0). The City Council
approved the first reading (7 -0). There have been no changes since the first reading. Contact
Bruce Payne or Dennis Killough with questions regarding this item.
8A. Ordinance No. 867, 1St Reading, Chang the street name of Pin Oak Circle to Tuscan Ridge
Circle This is the public street fronting the lots of the former Oak Lane mobile home park
currently being redeveloped for single family, detached residential construction. The developer
wants to change the name for marketing purposes. Contact Bruce Payne or Dennis Killough
with questions regarding this item.
8B. Ordinance No. 480 -439, 1 St Reading_(ZA04 -021) Zoning Change and Concept Plan for
proposed Lots 1, 2R1, 3, 4, and 5, Block 5, Cornerstone Business Park This property is
located south of Ultimate Electronics along the east side of South Nolen Drive. The
southeastern 9.3 acre portion of this property is currently zoned S -P -2 with limited I -1 uses
allowing for two office - warehouse buildings totaling approximately 110,000 square feet.
This proposal will add an additional 23 acres of property currently zoned AG to the northwest
portion of the Cornerstone Business Park. Five buildings and lots are proposed. The total floor
area is approximately 126,000 square feet. Because this is a concept plan and is intended to
show general building pads, the applicant is requesting that the represented floor area be
permitted to fluctuate plus or minus 10 percent. The exact floor areas and building designs will
be determined as part of a Planning and Zoning Commission and City Council approved site
plan for each lot. The northern lot containing a 30,000 square foot building is designated for C-
2 and limited I -1 uses. The remaining four southern lots are designated for limited I -1 uses.
The proposed I -1 uses are the same as those under the current S -P -2 zoning in place on the
southeastern 9.3 acres. The proposed uses and regulations are as follows:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 1, 2004
Page 5 of 12
• Permitted Uses — Lot I shall permit C -2 local retail commercial district uses. Lots 1 —
5 shall permit health and physical fitness centers and gymnasiums, not to exceed
16,000 square feet, and the following I -1 light industrial district uses except for the
following:
° Blacksmithing or horse shoeing
° Broom manufacturing
° Candle manufacturing
° Creamery and dairy product manufacturing
° Egg storage, candling, sorting and grading
° Farrier (horseshoeing)
° Feed stores
° Ice manufacturing and bulk ice storage
• Bufferyards — The following regulations are being proposed:
° Bufferyards along lot lines internal to the development shall not be required.
° The "F -1" bufferyard between Lot 4 and the adjacent "C -3" commercial
property shall not be required, in favor of the existing natural drainage
easement.
• Maximum Impervious Coverage — The maximum impervious coverage shall be limited
to 81.2% per lot, not to exceed 80% for the site total.
• Parking — The number of parking spaces required /provided may be adjusted to +/-
10%, provided that in no case shall the maximum site impervious coverage exceed
80 %.
• Residential Adjacency — All lots shall be relieved from residential adjacency
requirements.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 1, 2004
Page 6 of 12
The following variance is being requested:
• Driveway Stacking Depth — The minimum stacking depth required for the
southernmost common access drive (drive E) is 50 feet. The applicant is requesting a
stacking depth of 40 feet. This is an existing driveway common with the office -
warehouse to the south that is being reconfigured to allow for common use.
The Planning and Zoning Commission recommended approval (6 -0) subject to review, as
proposed; noting the applicant's willingness to leave the drainage area in a natural state, and to
work with the landscape administrator in locating some required interior bufferyard plant
material in the landscape areas along the sides of the buildings. Contact Bruce Payne or Dennis
Killough with questions on this item.
9A. Resolution No. 04 -038, Approving an absence policy for members of City Council and various
boards. This item is on the agenda at the request of the Mayor. The Charter states if a Council
member:
"...fails to attend two consecutive regular meetings of the Council without being
excused by the Council" the Council member "shall forfeit his or her office."
It further states:
"Planning and Zoning Commission members forfeit their office if they fail to
attend two consecutive regular meetings of the Commission without being
excused by the Council."
At this time, there is no absence policy and the handling of the occurrences has varied through
the years. Contact the Mayor with question on this item.
9B. Resolution No. 04 -032, Appointing five members to serve on the Board of Directors of the Tax
Increment Reinvestment Zone Number One, City of Southlake, Texas. Article II, Section 1
(Powers, Number, and Term of Office) of the Bylaws of the Tax Increment Reinvestment Zone
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 1, 2004
Page 7 of 12
Number One, City of Southlake, Texas, provides that the property and affairs of the zone shall
be managed and controlled by the City Council of the City of Southlake. The Bylaws specify
that the City Council shall appoint eight members to the TIRZ Board of Directors, with one of
these positions named by the Carroll Independent School District. The other taxing units
participating in the zone (CISD, Tarrant County, Tarrant County Hospital District, and Tarrant
County College) also may appoint one representative to the Board of Directors.
With respect to the length and terms of succession, the Bylaws state the following:
"Each member shall serve for a term of two years, as stipulated in the Act, or until
the member's successor is duly appointed and qualified."
This resolution appoints three new City Council members (John Terrell, Greg Jones, and
Virginia Muzyka) to a one year term to fill the remainder of the terms of Ralph Evans, Greg
Standerfer, and Tom Stephen, appointed in May 2003. Staff is in the process of receiving their
written resignations from the TIRZ Board of Directors. The appointment of a one -year term is
consistent with the Bylaws and the City Charter, Section 3.02(b) regarding the filling of
vacancies of unexpired terms. These members would be re- appointed in May 2005 for a two
year term, which would appoint them to the TIRZ Board of Directors for the remainder of their
current term on City Council.
This Resolution also re- appoints City Council members Rex Potter and Carolyn Morris, whose
terms on the TIRZ Board of Directors expired in May 2004.
Contact John Eaglen with questions on this agenda item.
9C. Resolution No. 04-035, one City Council member to the Joint Utilization
Committee. One City Council representative position is currently available on this committee
due to the expiration in May 2004 of the term previously held by Tom Stephen. The term of
this newly appointed position will expire in May 2006. Contact the Mayor or Lori Farwell with
questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 1, 2004
Page 8 of 12
9D. Resolution No. 04 -036, Appointing three City Council members to the Southlake Parks
Development Corporation. There are currently three open positions for City Council
representatives on the Corporation. The terms of Carolyn Morris and Rex Potter expired in
May 2004 and Tom Stephen has vacated his seat due to the end of his tenure on City Council.
The newly appointed positions, currently held by Council members Morris and Potter, will
expire in May 2006 and the position currently held by former Council member Stephen will
expire in May 2005. Contact the Mayor or Lori Farwell with questions on this item.
11A. Bond rating presentation. Staff will make a brief presentation to Council outlining the bond
rating process which will include the presentation that was made on May 11 to the rating
agencies. Jim Sabonis and Beth Bankhead with First Southwest will be present at the meeting
to answer questions. Contact Shana Yelverton or Sharen Elam with questions on this item.
OTHER ITEMS OF INTEREST
1. US Army Corps of Engineers (COE) is presently seeking feedback from area communities as a
part of an environmental assessment for government owned land around Grapevine and
Lewisville Lakes. The Corps guidelines primarily focus on mowing, underbrushing,
landscaping, and access paths. These guidelines apply to landowners who have property
adjacent to Government property and /or who own property which contains a flowage
easement. The objective is to determine the allowable extent and conditions for adjacent
property owners to engage in mowing /landscaping and access of Corps property.
In an effort to facilitate discussion and seek input for our response to the COE the City
scheduled a meeting for June 2, at 7:00 p.m. to be held in the DPS East building (the old city
hall) located at 667 N. Carroll Avenue. The attached letter was sent to all property owners in
the City abutting Corps lands. A questionnaire was also included so those who are unable to
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 1, 2004
Page 9 of 12
attend the meeting could still have an opportunity to provide feedback. Contact Malcolm
Jackson with questions on this item.
IN
Staff Extension Numbers:
Black, Rick, DPSDirector, 481 -2406
Campbell, Billy, City Manager, 481 -1409
Eaglen, John, Assistant to the City Manager, 481 -1433
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Human Resources Director, 481 -1952
Jackson, Malcolm, Community Services Director, 481 -1527
Killough, Dennis, Senior Planner, 481 -2073
Last, Greg, Economic Development Director, 481 -1671
McGeath, Kerry, Library Administrator, 481 -8378
Payne, Bruce, Planning Director, 481 -2036
Yelverton, Shana, Assistant City Manager, 481 -1429
Honorable Mayor and Members of City Cow
Agenda Item Comments and Other Items of l
City Council Meeting June 1, 2004 • •
Page 10 of 12
City of Southlake
May 18, 2004
Name
Address
City /State /Zip
Dear Southlake Resident:
The City of Southlake records indicate that you own property adjacent to the U.S. Army
Corps of Engineers (Corps). The Corps requests input from the city as a part of an
environmental assessment for the review and revision of guidelines for mowing and
maintaining shorelines and vegetation for government owned land around Grapevine and
Lewisville Lakes. As a part of our response to the Corps, we invite your comments either
through your attendance at an informational workshop with our staff or through the
attached form.
The Corps guidelines primarily focus on mowing, underbrushing, landscaping, and access
paths. These guidelines apply to landowners who have property adjacent to Government
property and /or who own property which contains a flowage easement (a flowage easement
is property that is privately owned, but on which the Government owns the right to flood in
perpetuity). The objective is to determine the allowable extent and conditions for adjacent
property owners to engage in mowing /landscaping and access of Corps property.
In an effort to facilitate discussion the City scheduled a meeting for June 2, 2004 at 7:00
p.m. to be held in the DPS East building (the old city hall) located at 667 N. Carroll
Avenue. If you are unable to attend the meeting, you may fax your input to us at 817 -481-
1594, drop it by our offices in Bicentennial Park, or mail it to us at 400 N. White Chapel,
Southlake, Texas, 76092.
Please contact Deputy Director of Community Services Steve Polasek at (817) 481 -1543
should you have any questions. We look forward to your participation.
Sincerely,
Malcolm Jackson
Director of Community Services
Attachment: Questionnaire
Cc: City Council
Parks and Recreation Board
Billy Campbe City Mtaanager �M
Shane orth /fi e y ou i� e, TX 76092
(8171 4R1 -9'174 • www ri cniAhlakP tx im • (R171 4R1-
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 1, 2004
Page 11 of 12
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting June 1, 2004
Page 12 of 12
Lake Grapevine Questionnaire
Current regulations allowing mowing or underbrushing without a permit at a distance of
fifteen (15) feet onto Corps property for Lake Grapevine. Should this distance be
expanded, reduced, or maintained?
2. If expanded or reduced, what distance do you recommend and why?
3. Do you actively seek a permit from the Corps for mowing or underbrushing beyond the
current distance?
4. Do you currently have an access path leading from your property to Lake Grapevine or
onto Corps property?
5. How wide is your path on average?
6. Do you feel the current guidelines (see http://155.84.70.101 /grapevine / ) are appropriate
for maintaining the natural environment and shorelines on the Corps property? If not,
explain.
7. What changes would you recommend as it relates to mowing, underbrushing, access
paths, and landscaping of public Corps lands?
Thank you for taking the time to respond!
Please fax your completed questionnaire
to (817) 481 -1594, or mail to
Attention Lake Grapevine Questionnaire, City of Southlake,
400 North White Chapel, Southlake, Texas 76092