Item 5BCity of Southlake, Texas
ININUMOMMIT09
May 12, 2004
TO: Billy Campbell, City Manager
FROM: Malcolm Jackson, Director of Community Services
SUBJECT: Resolution No. 04 -031, Authorization of Application for a Texas Parks and
Wildlife (TPWD) Recreational Fund Grant for Bob Jones Park Trails
Action Requested: Council resolution for authorization of an application for a Texas Parks and
Wildlife (TPWD) Recreational Fund Grant for Bob Jones Park Trails.
Background
Information: The Texas Parks and Wildlife Department offers an annual application process
for Recreational Trails Fund money. The following summary points
characterize this particular funding opportunity:
1. The funding mechanism is cost reimbursement; it is not a grant. Therefore,
the trail project should have a great likelihood of being funded through the
SPDC Capital Improvements Plan (CIP) process or through other Parks
funding sources. Last year, $120,000 was set aside out of Park Dedication
funds to cover this grant request. Those funds are still available, as the
grant was not awarded in 2003.
2. The total funding reimbursed by the state is no more than $100,000. This
funding limits the amount and type of trail construction. (See 93 below).
3. The trails must serve a recreational purpose. In other words, their use must
be recreational (i.e. not just for travel from point "A" to point `B ").
Examples would include trails that support a particular activity such as
mountain biking, horseback riding, jogging, etc.
4. The trails must be on public property or on federal property (i.e. Corps
property). There are also stringent standards for use of private property, but
there are no trails identified in city plans which have the private property
interests (i.e. easements, purchase) secured to the point of their inclusion in
a funding application. There may be future opportunities for this aspect,
however. The funding may also be used for trail maintenance.
5. If the application is approved by TPWD, the city would have five years to
begin and complete construction of the project. This allows for breathing
room for projects in out -year plans.
Staff recommends the following trail for consideration to Park Board:
1. PROJECT A — The Bob Jones Park trail extensions, or the "outer loop" as
a possible project. This trail project closely fits the project criteria
established by TPWD and was submitted last year for this same funding,
but was not selected. The project has support and momentum gained from
the recent efforts to establish the area as the location for a Nature Center
Billy Campbell, City Manger
May 12, 2004
Page 2 of 6
and the resulting approved Council Resolution. The proposed loop trails
would significantly assist access to prime areas of natural habitat. (See
Exhibit A).
Financial
Considerations: In order to implement a trail project for this funding, the city must designate
budgeted funds for the construction. Currently, there are sufficient Park
Dedication funds to cover the construction through the 80% reimbursement by
the state, with the city responsible for the remaining 20% of the construction
costs (estimated at $26,840 for Project A) Also, if the project were not to be
initialized until FY 2005, $160,000 exists in the SPDC CIP for trail
expenditures. All expenses must be documented and meet state approval.
Financial Impact: With concrete construction, yearly maintenance of either trail is not expected
to significantly impact the operations budgets.
Citizen Input/
Board Review: Park Board recommended authorization (7 -0) of the grant application at their
May 10, 2004 meeting.
Legal Review: Not applicable at this time.
Alternatives: Council direction as to appropriateness of projects for grant submittal.
Supporting
Documents: Supporting documents include the following items:
• Exhibit A — Bob Jones Loop Trail Map and Cost Estimate
• Resolution No. 04 -031
Staff
Recommendation: City Council authorization for resolution for staff to submit an application for
grant funding.
Billy Campbell, City Manger
May 12, 2004
Page 3 of 6
EXHIBIT A — Bob Jones Loop Trail Extension
i
;gment
Billy Campbell, City Manger
May 12, 2004
Page 4 of 6
Bob Jones Loop Trail — Cost Analysis
Item
Units
Cost per Unit
Subtotal
10' wide, 5"
reinforced concrete
trail; (includes
excavation, backfill)
33001.f.
30.00
99,000.00
Other excavation,
hauling
bulk
bulk
4,000.00
Benches
3
300.00
900.00
Bike racks
2
200.00
400.00
Interpretive signage
7
200.00
1,400.00
SUBTOTAL
105,700.00
Design/plans
10% of total
10,570.00
Contingency
10% of total
10,570.00
TOTAL
$126,840.00
Billy Campbell, City Manger
May 12, 2004
Page 5 of 6
RESOLUTION NO. 04 -031
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS,
HEREINAFTER REFERRED TO AS "APPLICANT," DESIGNATING
CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTING FOR,
AND ON BEHALF OF THE "APPLICANT" IN DEALING WITH THE
TEXAS PARKS AND WILDLIFE DEPARTMENT, HEREINAFTER
REFERRED TO AS THE "DEPARTMENT," FOR THE PURPOSE OF
PARTICIPATING IN THE TEXAS RECREATIONAL TRAILS GRANT
PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM;"
CERTIFYING THAT THE "APPLICANT" IS ELIGIBLE TO RECEIVE
PROGRAM ASSISTANCE; CERTIFYING THAT THE "APPLICANT"
MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING
THE PROPOSED SITE FOR PERMANENT PUBLIC PARK AND
RECREATIONAL USES.
WHEREAS, the Texas Legislature has approved the Program (Section 24 of the Parks & Wildlife
Code) for the purpose of allowing the political subdivisions of the State of Texas to participate in the
Program; and
WHEREAS, the Applicant is fully eligible to receive assistance under the Program; and
WHEREAS, the Applicant is desirous of authorizing an official to represent and act for the
Applicant in dealing with the Department concerning the Program;
NOW THEREFORE BE IT RESOLVED BY THE Applicant:
SECTION 1: That the Applicant hereby certifies that they are eligible to receive assistance under the
Program.
SECTION 2: That the Applicant hereby certifies that the matching share for this application is
readily available at this time.
SECTION 3: That the Applicant hereby authorizes and directs its Director of Community Services
to act for the Applicant in dealing with the Department for the purpose of the Program, and the
Director of Community Services is hereby officially designated as the representative in this regard.
SECTION 4: The Applicant hereby specifically authorizes the official to make application to the
Department concerning the site to be known as Bob Jones Park Trail Extensions in the City of
Southlake for recreational trail use. That the Bob Jones Park Trail Extensions are hereby dedicated
(or will be dedicated upon completion of the proposed acquisition) for public park and recreation
purposes in perpetuity.
Billy Campbell, City Manger
May 12, 2004
Page 6 of 6
PASSED AND APPROVED on this the
Southlake.
ATTEST:
day of , 2004, by the City of
Mayor, City of Southlake
Lori Farwell, City Secretary