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Item 4BCity of Southlake, Texas April 28, 2004 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting May 4, 2004 4B. City Manager's Report: Tax Reform Update. On Monday, April 26, Mayor Pro Tern Ralph Evans, Councilmembers Tom Stephen and Carolyn Morris and Shana Yelverton traveled to Austin to meet with our delegation about tax reform impacts. The group had an informal discussion with Representative Truitt, and then met with Senators Nelson and Brimer. It's still early in the session; as such, it's hard to know exactly where things will go. In the meantime, we are monitoring the situation and will let you know about new developments. Contact Shana Yelverton with questions on this item. 4C. & 4D SPIN and Library Board Reports. The SPIN Standing Committee and the Library Board respectfully submit written reports summarizing the April meeting and other current issues for your review. Contact John Eaglen or Library Administrator Kerry McGeath with questions on these items. 4E. Park and Recreation Board Report. To be presented by Elaine Cox. 5A. Approve minutes for the April 20, 2004, regular City Council meeting The minutes are included in your packet. Contact Lori Farwell with questions or comments on this item. 5B. Award bid for the construction of the redundant water subaly line from the Citv of Fort Worth to the City of Southlake Pump Station No. 1 to Barson Utilities, Inc The City of Southlake currently receives its treated water through a water purchase agreement with the City of Fort Worth. The treated water is delivered to the City of Fort Worth Beach Street Pump Station approximately three miles west of the City of Southlake. This treated water is transported to the City of Southlake and the City of Keller via a single 36" transmission line constructed in 1984. Due to the City of Southlake's high growth, this transmission line is approaching its top Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 4, 2004 Page 2 of 10 capacity. The redundant water supply line will expand the current water delivery capability to 32,000,000 gallons per day. On January 20, 2004, the City Council approved an interlocal agreement between the City of Southlake and the City of Keller for the funding of construction and maintenance of the water transmission lines from the City of Fort Worth to the City of Southlake. Keller will own and pay 25% of the cost of the transmission line. All easements and permits have been acquired for this construction. The bids have been reviewed by staff and Freese and Nichols, Inc. and are tabulated as follows: Bidder Bid Amount Barson Utilities, Inc. $5,763,504.50 Circle C Construction $5,950,768.00 Bar Constructors, Inc. $7,603,265.50 John Burns Construction Co. of Texas $7,084,863.00 S. J. Lewis Construction of Texas $7,224,561.25 John D. Stephens $7,708,690.00 Staff recommends awarding the bid to low bidder Barson Utilities, Inc. Funds are available for the construction of the water transmission lines in the FY2000 — FY 2004 CIP budgets. Contact Pedram Farahnak with questions on this item. 7A. ZA04 -013, Revised Site Plan for Wright Professional Building This office is located near the northeast intersection of E. Southlake Boulevard and N. White Chapel Boulevard, just east of the Eckerd drug store. Dr. Wright is proposing to add a 283 sq. ft. examination and treatment room to the east side of the building. A variance to the minimum 40 -foot setback from the adjoining single family residential property is being requested. The applicant proposes a 25- food setback. There has been no public opposition to this request noted. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 4, 2004 Page 3 of 10 The Planning and Zoning Commission recommended approval (5 -0) subject to review, as presented. Contact Bruce Payne or Dennis Killough with questions on this item. 7B. Resolution No. 04 -027 (ZA03 -089) Specific Use Permit for the co- location of a telecommunications antenna on an existinu tower. This tower site is located on the west side of N. White Chapel Boulevard near the southeast corner of Bob Jones Park. It was constructed prior to the current specific use permit requirements of the zoning ordinance. This request is to add one equipment building and generator to the compound area and an antenna to the tower. The applicant will be providing eight -foot tall evergreen plant screening around the existing security fence enclosing the compound, and will install the required bufferyards along N. White Chapel Boulevard and the north property line. The applicant is requesting a waiver of the bufferyards required along the south and west property lines adjacent to Corp of Engineers property. The following variances are being requested: • Maximum building size allowed is 180 square feet. The applicant is requesting 188 square feet. • Maximum building height allowed is 10 feet. The applicant is requesting approximately 11 feet. • Buildings within 400 feet of single family residential properties are required to have a masonry fagade. The applicant is requesting a pre- fabricated building with a fagade of exposed aggregate. • Buildings within 400 feet of single family residential properties are required to have a pitched roof. The applicant is requesting a flat roof. • No non- single family residential building may encroach in the area above a line having a slope of 4:1 from any single family residential property. However, a structure may be built up to within 40 feet of the residential property line, provided that the structure is no greater than one story or 20 feet in height. The applicant is requesting the generator cabinet to be within 20 feet from the northern property line. • No more than three separate equipment buildings are permitted on a single lot. The Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 4, 2004 Page 4 of 10 applicant is requesting to add a fifth equipment shelter. • Where abutting public land, public streets, or land designated as low or medium density residential, screening as required in an "172" bufferyard shall be provided. The applicant is requesting bufferyards on the north and east property lines with a solid plant screening on all sides of the interior compound. The Planning and Zoning Commission recommended approval (5 -0) allowing the requested variances and noting the red tip photinias are to be watered and maintained in perpetuity. Contact Bruce Payne or Dennis Killough if you have any questions. 7C. Resolution No. 04 -028 (ZA04 -023) Specific Use Permit for a mass ate hering event for Stars and Stripes, July 3, 2004. This will allow a mass gathering event in association with the annual Independence Day celebration. The recent approval of the amendment 480 -UU to the comprehensive zoning ordinance requires approval of a specific use permit for certain mass gathering events. The expected attendance of the event is approximately 15,000. The applicant (City) is requesting that the approval of this specific use permit allow the event to occur once annually in conjunction with the Independence Day holiday during the first week of July, as long as the event remains within the scope of this application. The Planning and Zoning Commission recommended approval (5 -0) for five years as long as it stays within the scope of this application and the city's ordinances. Contact Bruce Payne or Dennis Killough if you have any questions. 7D. Ordinance No. 480 -435, 2 nd Reading (ZA03 -099), Zoning Change and Site Plan for Feedstore BBQ. The purpose of this request is to receive approval of a zoning change and site plan in order to bring an existing restaurant and its area into compliance with current zoning regulations. A detailed history of this property is included as part of attachment A in the staff report. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 4, 2004 Page 5 of 10 The Planning and Zoning Commission recommended approval (4 -0) subject to site plan review summary no. 2, dated April 2, 2004, with the following changes and additions: • Requiring the applicant to meet the screening requirements of the zoning ordinance, specifically requiring eight foot wax myrtles around the perimeter of the property and eight foot wooden screening around any of the storage / trash receptacles. • Limiting the floor area of the building to 2,800 square feet. • Limiting the parking to 40 spaces as shown by eliminating the three parking spaces adjacent to White Chapel Boulevard on the northern portion of the property. • Accepting the applicant's agreement to immediately pave the back of the property. • Limiting the impervious coverage on the site to 62 %. • Restricting the use to a restaurant only. • Noting for the public record that the applicant has agreed to limit his regular hours of operation to 10 p.m. and the total percentage of alcohol sold to 20 %. The City Council approved the first reading (6 -0) subject to staff review and P &Z's recommendations with the following amendments: • Accepting the applicant's offer to add screening to the south wall of the building and dumpster enclosure and the substitution of screening to the south of the southern parking lot, and the movement of the dumpster enclosure doors to the west. • Accepting the applicant's offer to add required screening to the landscaping area between the existing parking area and the newly resurfaced parking area. • Accepting the applicant's offer to add required screening along the south and west property lines in the event that the property to the south or to the west of the subject tract is rezoned. • Accepting the applicant's offer to replace the existing wooden doors to the dumpster enclosure with metal doors. • Accepting the applicant's offer to move four parking spots from the northeast corner of the tract to the area of the aerobic system when removed. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 4, 2004 Page 6 of 10 The motion for approval on this item was complex. Staff would like further clarification on the screening requirements with the second reading Contact Bruce Payne or Dennis Killough with questions on this item. 8A. Ordinance No. 480 -437, 1 st Reading (ZA03 -096) Zoning Change with Development Plan for Estes Park, Phase II. The plan proposes RPUD zoning with 80 residential lots and 7 private common areas on 57.36 acres. The density is 1.39 dwelling units per acre. This item was first presented to the Planning and Zoning Commission in February. The applicant tabled to address adjacent property owner issues and to provide better access into the subdivision. The applicant was able to add property to the project that allowed for access into the subdivision from North Carroll Avenue prior to re- appearing before the P &Z Commission. Please note that the zoning and development plan as proposed is not compliant with the City's master land use plan's low density residential land use designation on the subject area. A justification letter from the applicant is included as part of Attachment C. Any motion for approval of this item should include justification for non - compliance with the land use plan. Under the R -PUD residential planned unit development district zoning, the applicant proposes the following: • This R -PUD shall abide by all the conditions of the City's comprehensive zoning ordinance no. 480, as amended, as it pertains to the SF -20A single family residential zoning district and the City's subdivision ordinance no. 483, as amended, with the following exceptions: • The minimum front yard of a lot shall not be less than 30 feet. • The minimum side yard abutting a public street shall not be less than 20 feet. • The minimum side yard shall not be less than 10 feet. • The minimum rear yard shall not be less than 30 feet. • The minimum area of a lot shall not be less than 15,000 square feet. • Each lot shall have a minimum width of 90 feet. • Streets D1 & D2 shall be one -way streets with 30 feet of right -of -way and a 20 foot Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 4, 2004 Page 7 of 10 pavement width. • Buffer Lots: Minimum 30,000 square foot lots shall be required on all lots adjacent to platted property zoned SF -1 or RE, with the exception of Lots 6 — 13, Block 11 and Lot 23, Block 10, which shall have a minimum lot size of 20,000 square feet. • For the purpose of compliance with the curvilinear street requirement of the subdivision ordinance no. 483, as amended, the maximum permitted centerline curve radius shall be 1,600 feet. • The 10 feet — Type B bufferyard is not required adjacent to East Dove Street. One person spoke in support and one person spoke in opposition during the public hearing at the Planning and Zoning Commission meeting. There were eight public hearing cards completed in support and five cards in opposition for which the people did not wish to speak. The Planning and Zoning Commission recommended approval (5 -0) subject to review and as presented. Contact Bruce Payne or Dennis Killough if you have any questions. 9A. Resolution No. 04 -029 approving and authorizing �publication of notice of intention to issue certification of obligation for street and drainage improvements. Approval of this resolution is the first step in issuing certificates of obligation. Once this resolution is approved, the City may issue less than that amount, but cannot exceed it . The resolution authorizes the publication of a notice in the newspaper of the City's intent to issue certificates of obligation. The certificates are issued and approved by the adoption of an ordinance. Approval is scheduled for June 1, 2004. The City would receive funding in early July. The proceeds from the bonds will be used to fund the approved projects in the FY2003 -04 capital improvement budget. The debt will be repaid through the City's ad valorem tax rate. Contact Sharen Elam with questions on this item. 9B. Resolution No. 04 -030 approving and authorizing �publication of notice of intention to issue certification of obligation for water and sewer improvements and extensions. Approval of this resolution is the first step in issuing certificates of obligation. Once this resolution is approved, Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 4, 2004 Page 8 of 10 the City may issue less than that amount, but cannot exceed it . The resolution authorizes the publication of a notice in the newspaper of the City's intent to issue certificates of obligation. The certificates are issued and approved by the adoption of an ordinance. Approval is scheduled for June 1, 2004. The City would receive funding in early July. The proceeds from the bonds will be used to fund the approved projects in the 2003 -04 capital improvement budget. The debt will be repaid through the utility fund's revenue. Contact Sharen Elam with questions on this item. 10A. ZA04 -019, Plat Revision for Lot 5R1, A.A. Freeman No. 522 Addition, being a revision of Lots 5R & 6R, A.A. Freeman No. 522 Addition. This plat proposes combing two lots located at 422 and 426 Southridge Lakes Parkway into a single 3.25 acre lot. A 25 -foot utility easement located along the current common lot line is proposed to be abandoned. There is a sewer line in this easement that must be relocated. The plat cannot be filed until the sewer line has been relocated on the property and the easement is rededicated. This stipulation is part of the plat review summary. There are no other unresolved issues with this request. The Planning and Zoning Commission recommended approval (5 -0) subject to review. Contact Bruce Payne or Dennis Killough if you have any questions. lOB. Consider SPO4 -081, Variance to Sign Ordinance No. 704 -A, The Offices At Byron Nelson, located at 630 East Southlake Boulevard This is the former Realty Executives office building located at the northeast corner of Diamond Circle Boulevard and East Southlake Boulevard. It is intended as a multi- tenant executive suites office building. The applicant is requesting three monument signs on the property, two of which are to be located on top of a retaining wall. The sign ordinance permits only one monument sign for this site. A variance to the minimum 15 -foot setback requirement is being requested for the western most sign located adjacent to the entry driveway. The sign is proposed to be on the property line. Contact Bruce Payne or Dennis Killough if you have any questions. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 4, 2004 Page 9 of 10 11A. Emergency Repairs to Bicentennial Park Drainage. Parks Maintenance recently identified areas in and around the baseball fields surrounding the baseball pavilion in Bicentennial Park where sinkholes had formed. An in -line video test confirmed multiple joint failures of the reinforced concrete drainage pipe that was installed as part of the 1994 Bicentennial Park Phase I baseball field construction. (The warranty period for this project has expired.) Community Services staff met with the Directors of Public Works and Finance to determine the most favorable course of action. The only efficient method of fixing the existing sinkholes, preventing future sinkholes, and, most importantly, protecting the integrity of the concrete baseball plaza and surrounding spectator areas and trails is to replace the drainage pipe. The rough estimate to correct the problem is $100,000. Public works staff will be contacting an engineering firm to finalize plans and costs. Finance has determined that the funding amount can be supported and will be presented as a mid -year budget adjustment. Since the project is an emergency, staff will move forward immediately before more repair costs are incurred. Contact Malcolm Jackson with questions on this item. OTHER ITEMS OF INTEREST Attachments to my memo: ► CARS March 2004 monthly report Staff Extension Numbers: Black, Rick, DPS Director, 481 -2406 Campbell, Billy, City Manager, 481 -1409 Eaglen, John, Assistant to the City Manager, 481 -1433 Elam, Sharen, Finance Director, 481 -1713 Farahnak, Pedram, Public Works Director, 481 -2308 Farwell, Lori, City Secretary, 481 -1519 Hugman, Kevin, Human Resources Director, 481 -1952 Jackson, Malcolm, Community Services Director, 481 -1527 Killough, Dennis, Senior Planner, 481 -2073 Last, Greg, Economic Development Director, 481 -1671 McGeath, Kerry, Library Administrator, 481 -8378 Payne, Bruce, Planning Director, 481 -2036 Yelverton, Shana, Assistant City Manager, 481 -1429 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting May 4, 2004 Page 10 of 10 CALL A RIDE OF SOUTHLAKE, INC. Monthly Summary of Service Provided to Seniors and Handicapped — 2004 Jan. Feb. Mar. April May June July Aug. Total Newly Qualified Users 1 2 3 Total Qualified Users 134 136 139 Total Volunteer Drivers 32 33 33 Unduplicated Users Served 14 15 16 Volunteer Drivers Used 16 23 18 Driver Vehicle Miles Traveled 890 1031 1040 2961 Driver Hours 44 61 58 163 Van Miles Traveled 0 40 64 104 Office volunteer Hours 33 16 0 49 Trip Requests Not filled 0 0 0 0 Pickup Ten Minutes Late 0 0 0 0 One Way Trips Medical/Dental 26 126 16 59 Southlake Senior Center 64 10 96 286 Personal Needs 17 0 4 31 Shopping 0 0 2 2 Business 0 0 20 0 Other Senior Centers 0 0 2 2 Other 0 0 27 27 Total One Way Trips 107 153 147 407 Rider Groups Senior & Handicapped >54 107 145 146 398 Handicapped >17 <55 0 1 1 Handicapped <18 8 0 8 Total Rider Groups 107 153 147 407