Item 5CCity of Southlake, Texas
MEMORANDUM
April 2, 2004
TO: Billy Campbell, City Manager
FROM: Rick Black, Director of Public Safety (Ext. 242 1)
SUBJECT: Authorize the Mayor to enter into an architectural services agreement with
RPGA Design Group, Inc., for the North DPS Facility.
Action Requested: Approve agreements, negotiated by Staff, for architectural services of the
North DPS Facility and authorize the Mayor to enter into agreement with
RPGA Design Group, Inc.
Background
Information: In August of this year, the Crime Control and Prevention District (CCPD)
Board appointed an architect selection committee; staff produced a Request for
Qualification (RFQ) document. The committee convened on three different
occasions conducting interviews and reviewing the proposals of architectural
firms. On January 7, 2004, the CCPD Board accepted the recommendation of
the selection committee to enter into negotiations and develop an agreement
with RPGA Design Group, Inc. as lead architect for the North DPS Facility.
Staff and City Attorneys negotiated the attached agreement and cost package.
Financial
Considerations: The total cost for architectural services is $1,430,800.00. This is inclusive of
the Site Assessment Phase, Pre - Design Phase, Basic Design Phase,
Construction Phase and Supplementary Services.
Based upon an estimated $13,000,000 construction project, this amount
equates to 11% of the total construction cost. According to Engineers on City
Staff, acceptable architectural fees fall within a percentage rate of 10 to 12
percent of the total construction cost.
Financial
Impact: Crime Control bonds will be sold to fund the construction of the facility.
Currently the CIP budget includes $13,000,000 for the construction of the
facility.
Citizen Input/
Board Review: The Crime Control and Prevention District Board of Directors approved the
funding of this agreement on April 7, 2004.
Legal Review: The attached agreements have been reviewed and approved by Robert M.
Allibon with TOASE.
Billy Campbell
April 2, 2004
Page 2
Alternatives:
Supporting
Documents:
Staff
Recommendation:
Alternatives that exist are; (1) Seek another architect, or (2) Renegotiate
attached agreement.
Profile of RPGA
Standard Form of Agreement between Owner and Architect (Document B727)
Standard Form of Agreement between Owner and Architect (Document
B 141 /CMa)
Duties, Responsibilities and Limitations of Authority of the Architect's Project
Representative. (Document B352)
Architectural/Engineering Fees Breakdown
Authorize the Mayor to enter into agreement with RPGA Design Group, Inc.
for architectural services for the North DPS Facility.