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Item 4BCity of Southlake, Texas April 14, 2004 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting April 20, 2004 4A. Mayor's Report. 1. Proclamation for Child Abuse Prevention Month — accepting the proclamation will be Tammy Alvarado, Northeast Center Coordinator, Alliance for Children. 2. Proclamation for Administrative Professional's Week — staff members will be present to accept the proclamation. 4C. Financial Report A copy of the report has been included in your packet. Contact Sharen Elam with questions on this item. 5A. Approve minutes for the March 30, 2004, special City Council meeting and for the April 6, 2004, regular City Council meeting The minutes have been included in your packet. Contact Lori Farwell with questions of comments on this item. 5B. Award the bid for paving and drainage improvements on South Kimball Avenue from FM 1709 to Heritage Park and East Continental Boulevard from Crooked Lane to South Kimball Avenue_ S -7 Sewer Line_ Continental/Carroll Roundabout and Scenic Drive Drainaue Improvements to Tiseo Paving Company. The FY 2002 -03 Capital Improvements Program (CIP) provided funds for the design and construction of a four -lane divided arterial on South Kimball Ave. from FM 1709 to Heritage Park. The project also includes the completion of East Continental Blvd. from Crooked Lane to South Kimball Ave. and the S -7 sewer line along South Kimball Ave. from East Continental Blvd. to 1,800' north of Crooked Lane The contract time for completion of the work is 270 calendar days. Four bids were received on April 6, 2004, with Tiseo Paving Company being the low bidder. The bids have been reviewed by Cheatham and Associates and staff and are tabulated as follows: Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting April 20, 2004 Page 2 of 10 Bidder Bid Amount Tiseo Paving Company $3,059,101.60 McMahon Contracting $3,270,179.78 JLB Contracting $3,582,182.24 Sunmount Corp. $3,877,376.70 Funds are available for the South Kimball Ave. paving and drainage improvements, the S -7 sewer, and the drainage improvements on Scenic Drive in the FY 2002 -03 CIP. Funds are available for the roundabout in the FY 2003 -04 CIP. Contact Pedram Farahnak with questions on this item. 5C. Authorize the Mayor to enter into an architectural services agreement with RPGA Design Group, Inc., for the North DPS Facility Over the last 14 months, staff has been working with the Crime Control and Prevention District Board (CCPD) on the construction plans of the North DPS Facility. Recall that we have owned the land for this facility since 1999. To ensure a fair and impartial process, the CCPD assembled a selection committee to select an architect for the project. The committee conducted an RFQ (Request for Qualification) process, interviewed candidates and conducted site surveys. After several months of work, the committee made their recommendation to the CCPD Board. On April 7, 2004 the CCPD approved the funding for RPGA Design Group, Inc. to serve as the lead architect for the project. You are now being asked to authorize the Mayor to enter into an agreement with RPGA Design Group, Inc. as the architect for this project. Contact Rick Black with questions on this item. 5D. ZA04 -013, Revised Site Plan for Wright Professional Building This item was tabled at the request of the applicant just prior to the Planning and Zoning Commission meeting scheduled for April 8, 2004 due to a scheduling conflict. This item will be heard at P &Z April 22, 2004 and is expected to be forwarded to the City Council for a public hearing and consideration on May 4, 2004. Contact Bruce Payne or Dennis Killough with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting April 20, 2004 Page 3 of 10 5E. Resolution No. 04 -022, An amendment to the Master Thoroughfare Plan for Kirkwood Boulevard. At their regular meeting of February 19, the Planning and Zoning Commission conducted a public hearing regarding amendment of the master thoroughfare plan for the extension of Kirkwood Blvd. across North Carroll Ave. via Highland Avenue. After a detailed staff presentation, a number of people spoke at the hearing expressing their concerns. In order to obtain further public input, the Commission decided to have staff conduct a SPIN meeting on the issue. On March 29, staff conducted the SPIN meeting, where approximately 30 people were in attendance. At their regular meeting of April 8, the Commission heard the staff report on the SPIN meeting followed by three staff offered options for consideration. The first option was to recommend no changes to the master thoroughfare plan. The second option was for the Commission to select one of three identified alternatives for the extension of Kirkwood Blvd. across North Carroll Ave. The third option was to withhold making a recommendation at this time and to include any recommendations for the intersection with the update of the master thoroughfare plan. The decision of the Commission was for the third option and wait until all recommended updates to the master thoroughfare plan were completed. Contact Bruce Payne or Ken Baker with questions on this item. 7A. Ordinance No. 480 -433, 2" d Reading (ZA03 -094), Zoning Change and Site Plan for Blue Haven Pools The property is located at 1621 East Southlake Boulevard on the southwest corner of East Southlake Boulevard and Miron Drive. The property is zoned C -2 local retail commercial district. The requested zoning is S -P -1 detailed site plan district with C -2 local retail commercial district uses. There is an existing office building located on the property that is to remain. The purpose of this request is to receive approval to add a f 3,800 square foot office building to the site along with the required parking. The original zoning request from C -2 to S -P -1 detailed site plan district with C -2 local retail district uses and regulations was proposed as follows: • Maximum Impervious Coverage — The maximum impervious coverage for the site as a Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting April 20, 2004 Page 4 of 10 whole shall not exceed 76% of the total existing lot area of Lot 5, Block 1, Miron Addition. If Lot 5, Block 1 of Miron Addition is subdivided to allow each of the two buildings on its own lot, the new lots shall not individually be subject to the impervious coverage requirement. • Bufferyards — The portion of the north bufferyard east of the existing drive shall be a 10' — Type "E" bufferyard. All driveways on this property are existing. An increase in traffic generation of 20% or more requires that the existing driveways be brought into compliance with the driveway ordinance. The following variances are being requested related to the existing driveway accessing East Southlake Boulevard: • Driveway Stacking — The minimum stacking required for the existing drive on East Southlake Blvd is 38 feet. The existing stacking depth is 8 feet. • Driveway Spacing — The minimum full access driveway spacing on Southlake Boulevard (FM 1709) from the intersection and any other full access driveway is 500 feet. The nearest intersection to the east is 109 feet and the nearest driveway to the west is 305 feet. The Planning and Zoning Commission recommended approval (6 -0) subject to the review, and the following additional conditions: • convert the driveway onto Southlake Boulevard to right in only; • drop eight parking spaces; • require stone in place of the cement block; • eliminate the provision for division into two lots and approving only one lot as submitted. The City Council approved the first reading of this item April 6, 2004 (6 -0) subject to the recommendation of the Planning and Zoning Commission and subject to eliminating dry Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting April 20, 2004 Page 5 of 10 cleaning, dying and pressing works, laundry and laundromats; and tires, batteries and automobile accessory sales as permitted uses. The applicant has modified their plan and S -P -1 uses and regulations to match the first reading approval, with the exception of showing the "right -in only" driveway onto East Southlake Boulevard. Although this is not shown on the plan, the applicant has indicated to staff that they have no issues with the recommendations of the Planning and Zoning Commission or first reading approval of the City Council. Contact Bruce Payne or Dennis Killough with questions on this item. 7B. Ordinance No. 480 -434, 2 nd Reading (ZA04 -010), Zoning Change for 345 West Bob Jones Road The property is located on the south side of West Bob Jones Road, approximately 1,200 feet west of North White Chapel Boulevard. This is a request to change the zoning from AG agricultural district to SF -lA single family residential district to allow construction of a single family residence. There are no unresolved issues with this request. The Planning and Zoning Commission recommended approval (6 -0) as presented and the City Council approved the first reading of this item (6 -0) on April 6, 2004. Contact Bruce Payne or Dennis Killough with questions regarding this item. 7C. Resolution No. 04 -024, (ZA04 -014), Specific Use Permit for outside sales or service to allow Sno -Cone stand sales for the months of April through September on property located at 2199 East Dove Road. This is a request to allow outdoor sales from April through September 2004 on property located at 2199 East Dove Road, at the southwest corner of North Kimball and East Dove Road. The proposal also includes a request to allow a 10 foot by 20 foot awning or tent to cover the outdoor seating area. Except for the awning, this structure and the signage are existing on the property and were authorized by a seasonal sales permit last year. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting April 20, 2004 Page 6 of 10 The Planning and Zoning Commission recommended approval (4 -0) allowing signage as shown, allowing the 10 foot by 20 foot tent and granting the specific use permit through September 2004. Contact Bruce Payne or Dennis Killough with questions on this item. 7D. Resolution No. 04- 025,(ZA04 -015), Specific Use Permit for outside sales or service to allow Sno -Cone stand sales for the months of April through 1 September on property located at 2232 West Southlake Boulevard. This request is identical to the previous item on your agenda with the exception of being located at 2232 W. Southlake Boulevard, which is the northwest corner of West Southlake Boulevard and Randol Mill Avenue. The Planning and Zoning Commission recommended approval (4 -0) allowing signage as shown, allowing the 10 foot by 20 foot tent and granting the specific use permit through September 2004. They also, subjected approval to an agreement for access and parking being executed with the adjoining land owner to the west, Mr. James Martin. The applicant and Mr. Martin are currently negotiating an agreement. Contact Bruce Payne or Dennis Killough with questions on this item. 7E. Resolution No. 04- 026,(ZA04 -018), Specific Use Permit for the sale of alcoholic beverages at the Melting Pot This restaurant is to be located in the west portion of the larger of the retail buildings between Snookie's and Ultimate Electronics. Current zoning is S -P -2 general site plan district. There are no unresolved issues with this request. The Planning and Zoning Commission recommended approval (4 -0) for the term of the lease. Contact Bruce Payne or Dennis Killough with questions on this item. 8A. Ordinance No. 480 -435, l Reading (ZA03 -099), Zoning Change and Site Plan for Feedstore BBQ. The purpose of this request is to receive approval of a zoning change and site plan in order to bring an existing restaurant and its area into compliance with current zoning regulations. A detailed history of this property is included as part of attachment A in the staff report. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting April 20, 2004 Page 7 of 10 The Planning and Zoning Commission recommended approval (4 -0) subject to site plan review summary No. 2, dated April 2, 2004, with the following changes and additions: • Requiring the applicant to meet the screening requirements of the zoning ordinance, specifically requiring eight foot wax myrtles around the perimeter of the property and eight foot wooden screening around any of the storage / trash receptacles. • Limiting the floor area of the building to 2,800 square feet. • Limiting the parking to 40 spaces as shown by eliminating the three parking spaces adjacent to White Chapel Boulevard on the northern portion of the property. • Accepting the applicant's agreement to immediately pave the back of the property. • Limiting the impervious coverage on the site to 62 %. • Restricting the use to a restaurant only. • Noting for the public record that the applicant has agreed to limit his regular hours of operation to 10 p.m. and the total percentage of alcohol sold to 20 %. Contact Bruce Payne or Dennis Killough with questions on this item. IOA. Consider SPO4 -067, Variance to Sign Ordinance No. 704 -A, for Piano Gallery located at 2366 and 2368 East State Highway 114. This property located on the north frontage road of SH 114 at the west corner of Shady Lane appeared before the City Council a couple of months ago. The applicant did not pursue their variance request for this space at the time because the lease had not been executed. Piano Gallery has now executed their lease and the applicant is requesting the following variances: • Letter size - 36 inches requested; maximum of 12 inches permitted • Sign area - 112.5 sq. ft. requested; maximum of 37.5 sq. ft. permitted Contact Bruce Payne or Dennis Killough if you have any questions. lOB. Consider SPO4 -068, Variance to Sign Ordinance No. 704 -A, for Cheeburger Cheeburger located at 2787 East Southlake Boulevard, Suite 100. This restaurant is to be located in the Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting April 20, 2004 Page 8 of 10 north half of the northeastern retail building located between Snookie's and Ultimate Electronics. The applicant is requesting the following variances: • Letter size - 24 inches requested; maximum of 12 inches permitted • Sign area - 112.5 sq. ft. requested; maximum of 26 sq. ft. permitted Contact Bruce Payne or Dennis Killough if you have any questions. 10C. Consider SPO4 -065, Variance to Sign Ordinance No. 704 -A, for Sleep Experts located at 2757 East Southlake Boulevard, Suite 120. This retailer is to be located in the north half of the northwestern retail building located between Snookie's and Ultimate Electronics. The applicant is requesting the following variance: • Letter size - 24 inches is requested; maximum of 12 inches permitted Contact Bruce Payne or Dennis Killough if you have any questions. lOD. Authorize the Mayor to execute a revised residential developer's agreement for Pin Oak Estates, a 57 -lot addition, formerly known as Oak Hill Mobile Home Park. The area known as Oak Hill Mobile Home Park was recently re -zoned to allow site -built homes and the final plat of the area now known as Pin Oak Estates was approved as Hillwood Oaks Addition on November 7, 2002. The street name in this addition was changed from Oak Lane North and Oak Lane South to Pin Oak Circle on February 18, 2003. On June 3, 2003, the Council approved a 380 Agreement and residential developer's agreement for Pin Oak Estates. In 2001, sanitary sewer was provided in this addition by the City as part of the Community Development Block Grant (CDGB) program. In 2002, water lines were installed by the City. The developer proposes to reconstruct the streets, 24 -foot wide, with a storm sewer system, both on -site and off -site. The streets will be lowered two feet below existing grade, Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting April 20, 2004 Page 9 of 10 necessitating the reconstruction of the water lines. The developer has received a bid of $67,878 to reconstruct the water line. Funds for the $250,000 reimbursement have been included in the CIP for FY 2003 -04. Funds for the water distribution pipe lines reimbursement will need to be authorized to be included in the CIP for FY 2004 -05. The City will reimburse the developer for reconstructing the water lines after the construction is accepted by the City in an amount not to exceed $80,000 when funds are available. Any changes to the original bid of $67,878 shall be approved in writing, in advance by the Director of Public Works. Contact Pedram Farahnak with questions on this item. 1 IA. Property tax reform. Your packet contains a description of the aspects of school finance reform that will likely affect local governments such as the City of Southlake and Tarrant County. Specifically, you've been provided with information from the Office of the Governor that details his plans to limit property tax revenue generation at the local level, as well as materials that we have provided to State Representative Vicki Truitt in response to the governor's ideas and her request for information. With the governor calling a special session for April 20, the time has come for Council to discuss the proposals and determine your collective position on each. During the meeting, we will provide you with our financial analysis and the potential impact on our budget, and answer other questions you may have. Contact Shana Yelverton with questions on this item. loin Staff Extension Numbers: Black, Rick, DPS Director, 481 -2406 Campbell, Billy, City Manager, 481 -1409 Eaglen, fohn, Assvistant to the City Manager, 481 -1433 Elam, Viaren, Finance Director, 181 -1713 Farahnak, Pedram, Public WorksvDirector, 481 -2308 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting April 20, 2004 Page 10 of 10 Farwell, Lori, City Secretary, 481 -1519 Hugman, Kevin, Human Resources Director, 481 -1952 Jackson, Malcolm, Community Services Director, 481 -1527 Killough, Dennis, Senior Planner, 481 -2073 Last, Greg, Economic Development Director, 481 -1671 Payne, Bruce, Planning Director, 481 -2036 Yelverton, Shana, Assistant City Manager, 481 -1429