Item 5ACITY OF SOUTHLAKE
REGULAR CITY COUNCIL MEETING MINUTES: MARCH 2, 2004
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
CITY COUNCIL PRESENT Mayor Andy Wambsganss (arrived at 6:42 p.m.), Mayor
Pro Tern W. Ralph Evans, Deputy Mayor Pro Tern Rex Potter, and Councilmembers
Carolyn Morris, Keith Shankland, and Greg Standerfer.
CITY COUNCIL ABSENT Councilmember Tom Stephen.
STAFF PRESENT Assistant City Manager Shana Yelverton, Executive Secretary Kim
Bush, Assistant to the City Manager John Eaglen, Intern Ben Thatcher, Information
Systems Technician Slaven Manning, Information Systems Technician Andrew Burt,
Information Systems Technician Sam Cobb, Director of Community Services Malcolm
Jackson, Deputy Director of Community Services Steve Polasek, Senior Parks Planner
Chris Carpenter, Director of Economic Development Greg Last, Director of Finance
Sharen Elam, Director of Planning Bruce Payne, Senior Planner Dennis Killough,
Director of Public Safety Rick Black, Chief of Fire Robert Finn, Director of Public
Works Pedram Farahnak, Deputy Director of Public Works Charlie Thomas, Deputy City
Secretary Tara Brooks, City Attorney Tim Sralla, and City Secretary Lori Farwell.
WORK SESSION The work session was called to order by Mayor Pro Tern Evans at
5:33 p.m.
City Council reviewed the agenda items with city staff and applicants. Agenda items 7C
to table, 9A, 913, 10A, IOB, IOC, IOD, and IOE were added to the consent agenda. The
work session ended at 5:51 p.m.
REGULAR SESSION:
Agenda Item No. 1. Call to order The regular session was called to order by Mayor Pro
Tern Evans at 5:51 p.m.
Agenda Item No. 2A. Executive Session Mayor Pro Tern Evans announced that the City
Council would be going into Executive Session pursuant to the Texas Government Code,
Section 551.071, consultation with city attorney; Section 551.072, deliberation regarding
real property; Section 551.073, deliberation regarding prospective gift; Section 551.074,
deliberation regarding personnel matters; Section 551.076, deliberation regarding security
devices; Section 551.087, deliberation regarding economic development negotiations;
Section 418.183(f) Texas Disaster Act; and Section 418.106(d) & (e), local meetings to
discuss emergency management plans regarding pipeline safety. City Council adjourned
for Executive Session at 5:51 p.m. Executive Session began at 6:15 p.m. and ended at
7:10 p.m.
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Agenda Item No. 2B. Reconvene Mayor Wambsganss reconvened the regular meeting at
7:20 p.m. The Mayor asked if there was any action necessary as a result of the executive
session. No action was necessary.
Agenda Item No. 3. Invocation The invocation was given by Mayor Pro Tern Evans.
Mayor Wambsganss led the audience in the Pledge of Allegiance.
Agenda Item No. 4A. Mayor's Report Mayor Wambsganss announced upcoming
meetings and events. Mayor and Council agreed to cancel the March 16 meeting due to
Spring Break and hold a special meeting on March 30 instead.
Agenda Item No. 4B. City Manager's Report Assistant City Manager Yelverton
introduced Director Black who gave a presentation on the Citizen Emergency Response
Training (CERT) Program.
Agenda Item No. 4C. SPIN Report: A written report was included in Council's packet.
Agenda Item No. 4D. Library Board Report: A written report was included in Council's
packet.
Agenda Item No. 4E. Park and Recreation Board Report: Board member Emily Galpin
updated Council on upcoming meetings and events.
Agenda Item No. 4F. Local Business Report: Director Last introduced Dr. Stacy Hatcher
of TravelWORX who introduced her new business which provides immunizations and
assistance for travelers.
CONSENT AGENDA: Consent agenda items are considered to be routine by the City
Council and are enacted with one motion.
Agenda Item No. 5A. Approve minutes for the February 17, 2004, regular City Council
meeting and for the February 17, 2004, joint meeting with City Council and Carroll
Independent School District Board of Trustees Minutes for the regular City Council
meeting were approved, as amended with clarification on the motion for agenda item
10A, and minutes for the joint meeting were approved as presented.
Agenda Item No. 7C. Resolution No. 04 -018 (ZA03 -091) Specific Use Permit for
Southlake Boarding Facility on property located at the northeast corner of East
Continental Boulevard and Crooked Lane. Current Zoning: I -1 Light Industrial District.
SPIN Neighborhood #7. The applicant requested to table this item to the March 30, 2004,
Council meeting.
Agenda Item No. 9A. Resolution No. 04 -019, Review of Investment Policy and
Investment Strategies. In accordance with Section 4.21 of the City Charter, the caption
for this item is listed as follows:
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, REVIEW OF INVESTMENT POLICY AND INVESTMENT STRATEGIES.
Agenda Item No. 9B. Resolution No. 04 -016, Authorizing the City's participation in the
Coalition of Cities initiating a formal hearing process against Charter Communications,
Inc. to assess liquidated damages and other such actions as determined by the "Steering
Committee of the Cities Participating in the Charter Communications Liquidated
Damages Litigation", seeking liquidated damages; and authorizing the expenditure of
funds for the purpose of conducting such proceedings. In accordance with Section 4.21 of
the City Charter, the caption for this item is listed as follows:
AUTHORIZING PARTICIPATION OF THE CITY OF SOUTHLAKE IN THE
COALITION OF CITIES THAT PROPOSE TO INITIATE A FORMAL HEARING
PROCESS AGAINST CHARTER COMMUNICATIONS, INC. TO ASSESS
LIQUIDATED DAMAGES AND SUCH OTHER CAUSES OF ACTIONS AS THE
"STEERING COMMITTEE OF THE CITIES PARTICIPATING IN THE CHARTER
COMMUNICATIONS LIQUIDATED DAMAGES LITIGATION" MAY
DETERMINE; SEEKING LIQUIDATED DAMAGES FROM CHARTER
COMMUNICATIONS; AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR
ATTORNEY AND EXPERT WITNESS FEES AND OTHER COSTS ASSOCIATED
WITH SUCH PROCEEDINGS; PROVIDING FOR AN EFFECTIVE DATE.
Agenda Item No. 10A. Resolution No. 04 -017, Calling the May 15, 2004, General
Election; authorizing a contract for election services with Tarrant County Elections
Administration; and authorizing a joint agreement with Carroll Independent School
District for the May 15, 2004, election. Council appointed Robert Flaherty as Election
Judge and Zoe Stefansson as Alternate Election Judge. In accordance with Section 4.21
of the City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, CALLING FOR A GENERAL ELECTION TO BE HELD ON MAY 15, 2004;
DESIGNATING A POLLING PLACE; ESTABLISHING AN ELECTION PRECINCT
WITHIN THE CITY; APPOINTING AN ELECTION JUDGE AND AN ALTERNATE
ELECTION JUDGE; ESTABLISHING PROCEDURES FOR EARLY VOTING;
AGREEING TO CONDUCT THE ELECTION JOINTLY WITH CARROLL
INDEPENDENT SCHOOL DISTRICT; AUTHORIZING THE EXECUTION OF A
CONTRACT FOR ELECTION SERVICES WITH TARRANT COUNTY ELECTIONS
ADMINISTRTION; AUTHORIZING THE CITY SECRETARY TO MAKE
SUBMISSIONS TO THE UNITED STATES JUSTICE DEPARTMENT FOR PRE-
CLEARANCE APPROVAL; ESTABLISHING OTHER PROCEDURES FOR
CONDUCTING THE ELECTION; ESTABLISHING A DATE FOR CANVASSING
RETURNS; ESTABLISHING A DATE FOR A RUN -OFF ELECTION, IF
NECESSARY; AND PROVIDING AN EFFECTIVE DATE.
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Agenda Item No. 1013. Matching funds request from Southlake Girls Softball Association
for purchase and construction of bleacher shade structures at Bob Jones Park softball
fields Director Jackson presented this item during work session.
Item No. 10C. Consider SPO4 -020. Variance to Sian Ordinance No. 704 -A. for
Spa D'Aroma located at 613 East Southlake Boulevard, Suite F. Senior Planner Killough
presented this item to Council during the work session. Applicant Tom Stanford, 804
Timbercrest Court, Southlake, Texas, addressed Council's questions. Council approved
the sign variance as amended: two feet maximum on capitol letters (S, D, and A) with all
other letters being reduced proportionately in size.
Agenda Item No. IOD. Consider SPO4 -026, Variance to Sign Ordinance No. 704 -A, for
Planet Beach Tanning Salon located at 2125 West Southlake Boulevard, Suite 325.
Senior Planner Killough presented this item to Council during the work session. Council
approved as presented.
Agenda Item No. 10E. Consider SPO4 -027, Variance to Sign Ordinance No. 704 -A, for
Washington Mutual located at 2120 East Southlake Boulevard, Suite B. Senior Planner
Killough presented this item to Council during the work session. Council approved as
presented.
Motion was made to approve Items 5A as amended; 7C to table to the March 30, 2004,
Council meeting; 9A; 913; 10A; lOB; IOC as amended: limiting it to two feet maximum
on capitol letters (S, D, and A) with all other letters being reduced proportionately in size;
IOD; and IOE.
Motion: Standerfer
Second: Potter
Ayes: Evans, Morris, Potter, Shankland, Standerfer
Nays: None
Abstains: Wambsganss
Approved: 5 -0 -1
REGULAR AGENDA
Agenda Item No. 6. Public Forum No one spoke.
Agenda Item No. 7A. Ordinance No. 480 -431, 2nd Reading (ZA03 -060) Zoning Change
and Site Plan for Hibernia Bank on property located at 1110 East Southlake Boulevard, at
the northwest corner of North Carroll Avenue and East Southlake Boulevard. Current
Zoning: S -P -2 General Site Plan District. Requested Zoning: S -P -1 Detailed Site Plan
District. SPIN Neighborhood #8. Senior Planner Killough presented this item to the
Council. Applicants David Smith of Graham Associates, 600 Six Flags Drive, Arlington,
Texas, and Mathew Holtman with Oglesby - Holtman Design, 2261 Brookhollow Plaza,
Arlington, Texas, addressed Council's questions.
No one spoke during the public hearing.
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In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE,
TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS
OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY
DESCRIBED AS LOT 1R2, W. W. HALL NO. 695 ADDITION, LOT 1R, BLOCK 9,
SOUTHLAKE TOWN SQUARE, PHASE 1, AND A PORTION OF OLD CARROLL
AVENUE, AND BEING APPROXIMATELY 1.98 ACRES, AND MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "S -P -2" GENERALIZED SITE
PLAN DISTRICT TO "S -P -2" DETAILED SITE PLAN DISTRICT WITH "O -1"
OFFICE DISTRICT USES TO INCLUDE A BANK WITH A DRIVE -THRU, AS
DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT `B ", SUBJECT TO THE SPECIFIC
REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE
ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS
AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL
BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE
OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
Motion was made to approve Ordinance No. 480 -431 (2" d Reading) ZA03 -060, subject to
Site Plan Review Summary No. 4, dated January 30, 2004, as approved by the Planning
and Zoning Commission and requiring the dumpster enclosure to be screened with an
evergreen holly and requiring the Oncor switch box to be screened with a permanent wall
if possible or, if not, with a dense plant material.
Motion: Standerfer
Second: Potter
Ayes: Evans, Morris, Potter, Shankland, Standerfer, Wambsganss
Nays: None
Approved: 6 -0
Agenda Item No. 7B. Resolution No. 04 -006, Southlake 2025 Plan — Vision, Goals, and
Objectives. Director Payne presented this item to the Council. Council discussed this
item.
No one spoke during the public hearing.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, ADOPTING PHASE 1 - VISION, GOALS, AND OBJECTIVES OF THE
SOUTHLAKE 2025 PLAN, THE CITY'S COMPREHENSIVE PLAN UPDATE.
Motion was made to approve Resolution No. 04 -006, Southlake 2025 Plan — Vision,
Goals, and Objectives as proposed by the 2025 Committee and as modified by the
Planning and Zoning Commission with the following modifications: eliminating the
wording, "smaller scaled," in Objective 2.3; adding the word, "comprehensive," in
Objective 4.1; adding the word, "roadways," in Objective 4.7; and striking the wording,
"to the greatest extent possible," in Objective 5.2.
Motion: Potter
Second: Shankland
Ayes: Morris, Potter, Shankland, Standerfer, Wambsganss
Nays: Evans
Approved: 5 -1
Agenda Item No. 12. Meeting adjourned Mayor Wambsganss adjourned the meeting at
8:43 p.m.
*An audio recording of this meeting will be permanently retained in the City
Secretary's Office.
Andy Wambsganss
Mayor
ATTEST:
Lori A. Farwell, TRMC
City Secretary
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