Item 10BCity of Southlake, Texas
MEMORANDUM
February 16, 2004
TO: Billy Campbell, City Manager
FROM: Malcolm Jackson, Director of Community Services
SUBJECT: Matching funds request from Southlake Girls Softball Association for
purchase and construction of bleacher shade structures at Bob Jones Park
softball Gelds
Action Requested: City Council approval of the request from the Southlake Girls Softball
Association (SGSA) for SPDC matching grant funding in the amount of
$55,000 for the purchase and construction of shade structures for the
bleacher areas at the Bob Jones Park softball fields.
Background
Information: The Southlake Girls Softball Association (SGSA) has submitted a request to
the City for consideration of matching funds for the purchase and
installation of six shade structures to cover the bleacher areas at the Bob
Jones Park softball fields. The proposal would allow for covered areas to
encircle the backstops of all six fields similar to what currently exists in
Bicentennial Park. The proposed shade structures would consist of steel
poles with a polyethylene shade cloth. Suggested colors are tan poles with a
forest green cover. These natural, earth tone shades will blend with the
existing facilities. The shade structures were approved as part of the recent
site plan revisions at Bob Jones Park. The shade structures were included
as an alternate item in the Bob Jones Park improvements but were not
awarded as part of the approved bid.
Financial
Considerations: Acceptance of this proposal would commit the City to fund a cost of up to
$55,000 as part of the FY2003/04 SPDC Matching Funds Program. GSSA
has received a quote of $107,900 from Sun Ports International for the
proposed project. The approved SPDC Matching Funds budget is $100,000
and the Director of Finance has confirmed that only $5,000 in Matching
Funds has been requested to be encumbered in the current fiscal year
leaving $95,000 available for other projects.
Financial
Impact: There is no substantial financial impact anticipated with the proposed
structures due to their use (low impact) and material durability (10 to 15
years for the covers).
Citizen Input/
Board Review: SPDC will consider this item at their meeting immediately prior to the
March 2, 2004 City Council meeting. The results of the SPDC meeting will
be provided at the City Council meeting.
Billy Campbell, City Manager
February 16, 2004
Page 2
The Parks Board recommended approval (9 -0) at their February 9, 2004
meeting.
The Southlake Girls Softball Association has approved applying for the
SPDC Matching Funds Grant at their January 22, 2004 meeting.
Legal Review: Not Applicable.
Alternatives: City Council discussion and consideration may result in various project
alternatives.
Supporting
Documents: Supporting documents include the following items:
■ SPDC Matching Funds request form
Staff
Recommendation: City Council approval of the request from the Southlake Girls Softball
Association (SGSA) for SPDC matching grant funding in the amount of
$55,000 for the purchase and construction of shade structures for the
bleacher areas at the Bob Jones Park softball fields.
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City of Southlake, Texas
PROJECT MATCHING FUNDS REQUEST FORM
Project Name: Bleacher shade structures at Bob Jones Park softball fields
Contact Person: Matt Tueeev (SGSA President
Mailing Address: 1361 Cross Timber Drive
City: Southlake State: TX ZIP: 76092 Day Phone: 817 -488 -6937
Night Phone: Fax Number:
Additional Contact Person: Bert Lacativo Day Phone:
PROJECT DESCRIPTION
The Southlake Girls Softball Association (SGSA) provides organized youth, recreational softball within Southlake.
Construction is currently underway on six game fields at Bob Jones Parr It is our desire to contribute to the development
of the park by constructing bleacher area shade structures for the enjoyment of park patrons. The shade structures will
improve the safety of spectators, provide relief from the elements, and assist in the transformation of Bob Jones Park into a
premier softball facility. We encourage the use of colors that will allow the structures to blend with the natural landscape.
Proposed Start Date:
Projected Cost:
04/01/04
Projected Completion Date:
Amount of Funds Requested:
06/01/04
$110,000
$55, 000
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