Item 10A MemoCity of Southlake, Texas
WA 311
February 25, 2004
TO: Billy Campbell, City Manager
FROM: Lori Farwell, City Secretary
SUBJECT: Resolution No. 04 -017, Calling the May 15, 2004, General Election; authorizing
a contract for election services with Tarrant County Elections Administration;
and authorizing a joint agreement with Carroll Independent School District for
the May 15, 2004, election.
Action Requested: Approval of Resolution No. 04 -017 and attached exhibits.
Background
Information: Resolution No. 04 -017 sets out the procedures for conducting the
General Election and includes the following information as required by
the Election Code: the date of the election, the offices to be voted on, the
polling place locations for early voting and election day, the dates and
hours for early voting and election day voting, and the appointments of
the Election Judge and Alternate Election Judge. Last year, Council
appointed Robert Flaherty as Election Judge and Mark Spriggs as
Alternate Election Judge. Mr. Flaherty has agreed to be Election Judge
once again, but Mr. Spriggs has previous commitments. Mr. Flaherty has
recommended Zoe Stefansson as Alternate Election Judge. Ms.
Stefansson worked with Mr. Flaherty as an election clerk last year.
The contract with the County is basically the same as last year. The
primary difference is that it references the joint agreement with the
school district and the use of the Direct Recording Electronic Equipment
(DRE). The DRE will allow City and CISD ballots to be executed at one
polling station during early voting.
The joint agreement with Carroll Independent School District indicates
that the election expenses shall be borne proportionately by the City and
CISD and that if either entity cancels its election, the remaining entity
will assume responsibility for election expenses.
Financial
Considerations: $10,000 was estimated for this election and included in the FY2003-
2004 City Secretary's Office budget under Account 414.00 — Elections.
Citizen Input/
Board Review: N/A
Legal Review: Resolution and agreements have been reviewed by City Attorney Betsy
Elam.
Alternatives: N/A
Supporting
Documents: Resolution No. 04 -017
Exhibit A — Contract with Tarrant County Elections Administration
Exhibit B — Joint Agreement with Carroll Independent School District
Exhibit C — Early Voting Equipment Agreement
Exhibit D — Voting Machine Rental Agreement
Staff
Recommendation: Staff recommends approval of Resolution No. 04 -017 and attached
exhibits.