Item 5ACITY OF SOUTHLAKE
REGULAR CITY COUNCIL MEETING MINUTES: JANUARY 20, 2004
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
CITY COUNCIL PRESENT Mayor Andy Wambsganss, Mayor Pro Tern W. Ralph Evans,
Deputy Mayor Pro Tern Rex Potter, and Councilmembers Carolyn Morris, Keith Shankland,
Greg Standerfer, and Tom Stephen.
CITY COUNCIL ABSENT: None.
STAFF PRESENT City Manager Billy Campbell, Assistant City Manager Shana Yelverton,
Executive Secretary Kim Bush, Assistant to the City Manager John Eaglen, Manager of
Technical Services Gary Gregg, Audio Visual Technician Pam Jordan, Technical Services
Information Systems Technician Sam Cobb, Director of Community Services Malcolm Jackson,
Director of Economic Development Greg Last, Director of Finance Sharen Elam, Director of
Human Resources Kevin Hugman, Director of Public Works Pedram Farahnak, Deputy Director
of Community Services Steve Polasek, Recreation Supervisor Steve Moore, Senior Parks
Planner Chris Carpenter, Director of Planning Bruce Payne, Senior Planner Ken Baker, Senior
Planner Dennis Killough, Director of Public Safety Rick Black, Police Chief Marlin Price,
Deputy Director of Public Works Charlie Thomas, Court Administrator Sean Leonard, Fire Chief
Robert Finn, City Manager's Office Intern Ben Thatcher, Deputy City Secretary Tara Brooks,
City Attorney E. Allen Taylor, and City Secretary Lori Farwell.
WORK SESSION The work session was called to order by Mayor Wambsganss at 5:38 p.m.
City Council reviewed the agenda items with city staff and applicants. Agenda items 9A, 913, 9C,
10A, lOB, 10C, IOD, and IOG were added to the consent agenda. The work session ended at
6:34 p.m.
REGULAR SESSION:
Agenda Item No. 1. Call to order The regular session was called to order by Mayor
Wambsganss at 6:34 p.m.
Agenda Item No. 2A. Executive Session Mayor Wambsganss announced that the City Council
would be going into Executive Session pursuant to the Texas Government Code, Section
551.071, consultation with city attorney; Section 551.072, deliberation regarding real property;
Section 551.073, deliberation regarding prospective gift; Section 551.074, deliberation regarding
personnel matters; Section 551.076, deliberation regarding security devices; and Section
551.087, deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 6:34 p.m. Executive Session began at 6:44 p.m. and ended at 6:55 p.m.
Agenda Item No. 2B. Reconvene Mayor Wambsganss reconvened the regular meeting at 7:17
p.m. The Mayor asked if there was any action necessary as a result of the executive session. No
action was necessary.
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Agenda Item No. 3. Invocation The invocation was given by Paris Wallace of Metroport Cities
Church. Mayor Wambsganss led the audience in the Pledge of Allegiance.
Agenda Item No. 4A. Mayor's Report Mayor Wambsganss announced upcoming meetings and
events. The Mayor announced a potential future opportunity for the City of Southlake to host the
USA Luge Team tryouts. The Mayor presented a proclamation to State Senator Jane Nelson and
thanked her for her endless support and consideration of issues relating to the City of Southlake.
Assistant City Manager Shana Yelverton gave a report on the upcoming State Highway 114
Grand Opening Celebration on February 7, 2004.
Agenda Item No. 4B. City Manager's Report District President Martin Schelling reported on the
Crime Control and Prevention District Annual Program Evaluation 2002 -2003.
CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council
and are enacted with one motion.
Agenda Item No. 5A. Approve minutes for the January 6, 2004, regular City Council meeting_
Council approved as presented.
Agenda Item No. 5B. Approval of 2004 Agreement for Community Services with Grapevine
Relief and Community Exchange (GRACE). This item was reviewed by Council during the work
session.
Agenda Item No. 5C. Approval of 2004 Agreement for Community Services with The Women's
Shelter. This item was reviewed by Council during the work session.
Agenda Item No. 5D. Approval of 2004 Agreement for Community Services with Metroport
Meals on Wheels (MMOW). This item was reviewed by Council during the work session.
Agenda Item No. 5E. Approval of 2004 Agreement for Community Services with Southlake
Sister Cities. This item was reviewed by Council during the work session.
Agenda Item No. 5F. Approval of 2004 Agreement for Community Services with Southlake
Community Band. This item was reviewed by Council during the work session.
Agenda Item No. 5G. Approval to temporarily extend the existing Facility Utilization
Agreements with the youth sports associations to end no later than March 31, 2004. This item
was reviewed by Council during the work session.
Agenda Item No. 5H. Authorize the Mayor to execute a Scope of Service Agreement with the
Southlake Chamber of Commerce for 2003 -2004. This item was reviewed by Council during the
work session.
Agenda Item No. 5I. Authorize the Mayor to execute an Interlocal Agreement between the City
of Southlake and the City of Keller for the funding, construction, and maintenance of water
transmission pipes from Fort Worth to Southlake This item was reviewed by Council during the
work session.
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Agenda Item No. 9A. Resolution No. 04 -007, Authorizing the City Manager to enter into a
contract with Crossroads Software, a California Corporation, for the purchase of 20 Handheld
Citation Issuance Devices and the provision of software to interface those devices with the
Municipal Court Data Management System. Manager of Technical Services Gary Gregg
presented this item to Council during the work session. In accordance with Section 4.21 of the
City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH
CROSSROADS SOFTWARE, A CALIFORNIA CORPORATION, TO PROVIDE THE
DEPARTMENT OF PUBLIC SAFETY WITH HARDWARE AND SOFTWARE FOR A
HANDHELD AUTOMATED CITATION ISSUANCE SYSTEM.
Agenda Item No. 9B. Resolution No. 04-012, members to the Public Art Advisory
Committee. Council discussed this item during the work session and agreed to appoint Carolyn
Morris as the City Council representative, Michael Wilson as the citizen -at -large representative,
Phillip Kravetz as the Arts Council representative, and Susan Bruning as the art community
representative with all terms ending in November 2005. In accordance with Section 4.21 of the
City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
APPOINTING MEMBERS TO THE PUBLIC ART ADVISORY COMMITTEE; AND
PROVIDING AN EFFECTIVE DATE.
Agenda Item No. 9C. Resolution No. 04-013, members to the Library Board.
Council discussed this item during work session and agreed to appoint Liz Jackson to Place 4
and Charlene Wiersum to Place 5, with both terms ending May 2005. In accordance with Section
4.21 of the City Charter, the caption for this item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
PROVIDING FOR THE APPOINTMENT OF MEMBERS TO SERVE ON THE LIBRARY
BOARD AND PROVIDING AN EFFECTIVE DATE:
Agenda Item No. 10A. Approval of the Concessions and Endorsement Task Force Report and
proposed actions Director of Community Services Malcolm Jackson presented this item to
Council during the work session.
Agenda Item No. lOB. Approval of Interlocal Agreement with the Fort Worth Transportation
Authority. Director of Community Services Malcolm Jackson presented this item to Council
during the work session.
Agenda Item No. 10C. Approval of 2004 Agreement for Community Services with Keep
Southlake Beautiful. Director of Community Services Malcolm Jackson presented this item to
Council during the work session.
Agenda Item No. IOD. Approval of 2004 Agreement for Community Services with Southlake
Historical Society. Director of Community Services Malcolm Jackson presented this item to
Council during the work session.
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Agenda Item No. IOG. Approval for use of Park Dedication Funds to relocate historical Denton
County bridge to cross drainage channel in west Bicentennial Park. Director of Community
Services Malcolm Jackson presented this item to Council during the work session.
Motion was made to approve 5A as presented; 513; 5C; 513; 5E; 5F; 5G; 51-1; 5I; 9A; 9B
appointing Carolyn Morris as the City Council representative, Michael Wilson as the citizen -at-
large representative, Phillip Kravetz as the Arts Council representative, and Susan Bruning as the
art community representative with all terms ending in November 2005; 9C appointing Liz
Jackson to Place 4 and Charlene Wiersum to Place 5, with both terms ending May 2005; 10A;
1013; 1OC; IOD; and IOG.
Motion: Standerfer
Second: Stephen
Ayes: Evans, Morris, Potter, Shankland Standerfer, Stephen, Wambsganss
Nays: None
Approved: 7 -0
REGULAR AGENDA:
Agenda Item No. 6. Public Forum Giovanna Phillips invited the Council and members of the
public to the Community Health Fair at Carroll Senior High School on January 24, 2004, from
10:00 a.m. to 4:00 p.m.
Agenda Item No. 7A. Resolution No. 04 -005, (ZA03 -086) Specific Use Permit for the sale of
alcoholic beverages at Cowtown Sushi Restaurant on property located at 2225 West Southlake
Boulevard, Suite 411. Current Zoning: C -3 General Commercial District. SPIN Neighborhood
916. Senior Planner Dennis Killough presented this item to Council. Applicant Pat Dao answered
Council's questions. In accordance with Section 4.21 of the City Charter, the caption for this
item is listed as follows:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS,
GRANTING A SPECIFIC USE PERMIT FOR THE SALE OF ALCOHOLIC BEVERAGES
ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY
DESCRIBED AS A PORTION OF LOT 1R, BLOCK 1, SOUTHLAKE CROSSING, MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A ", AND AS DEPICTED ON THE
APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS
EXHIBIT `B" AND PROVIDING AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Resolution No. 04 -005 (ZA03 -086) Specific Use Permit for the
sale of alcoholic beverages at Cowtown Sushi Restaurant on property located at 2225 West
Southlake Boulevard, Suite 411, for a period not to exceed five years (the lesser of the term of
the lease or five years).
Motion: Standerfer
Second: Evans
Ayes: Evans, Morris, Potter, Shankland, Standerfer, Stephen, Wambsganss
Nays: None
Approved: 7 -0
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Agenda Item No. 10E. ZA03 -087, Plat Revision for Tracts 2R1 & 2R2, Green Meadow
Subdivision, on property located on the northeast corner of the intersection of East Continental
Boulevard and South Kimball Avenue. Current Zoning: I -1 Light Industrial District. SPIN
Neighborhood #7. Senior Planner Dennis Killough presented this item to Council. Council
discussed this request.
Motion was made to approve ZA03 -087 subject to Plat Review Summary No. 2, dated January 2,
2004.
Motion: Standerfer
Second: Stephen
Ayes: Evans, Morris, Potter, Shankland, Standerfer, Stephen, Wambsganss
Nays: None
Approved: 7 -0
Auenda Item No. 10H. Allnroval of FY03 -04 to FY07 -08 Cabital Imllrovements Prouram.
Director of Planning Bruce Payne presented this item to Council. Council agreed to further
evaluate the funding options of the bridge connection between the Kroger property and the
former Wal -Mart property. Council discussed the option of using roundabouts within the City.
Council took no action on this item at this time and will consider it again on a future agenda.
Agenda Item No. IOF. Authorizing the Mayor to execute a Commercial Developer's Agreement
for Southlake Corners (formerly Wal -Mart), a 16.5 acre tract located at East Southlake
Boulevard, North Kimball Avenue, and State Highway 114. Director of Public Works Pedram
Farahnak presented this item to Council. Property owner John Majorie with Arcon answered
Council's questions and asked Council to approve this item subject to Arcon and the City
working out exact funding for the bridge.
Motion was made to authorize the Mayor to execute a Commercial Developer's Agreement for
Southlake Corners with the only contingency in the agreement being the construction of the
culvert and bridge which will be contingent upon further Council approval of an agreement for
sharing the costs of that facility.
Motion: Standerfer
Second: Stephen
Ayes: Evans, Morris, Potter, Shankland, Standerfer, Stephen, Wambsganss
Nays: None
Approved: 7 -0
Agenda Item No. 2A. Executive Session Mayor Wambsganss announced that the City Council
would be going into Executive Session pursuant to the Texas Government Code, Section
551.071, consultation with city attorney; Section 551.072, deliberation regarding real property;
Section 551.073, deliberation regarding prospective gift; Section 551.074, deliberation regarding
personnel matters; Section 551.076, deliberation regarding security devices; and Section
551.087, deliberation regarding economic development negotiations. City Council adjourned for
Executive Session at 8:42 p.m. Executive Session began at 8:50 p.m. and ended at 9:03 p.m.
Mayor Wambsganss reconvened the regular meeting at 9:03 p.m. and asked if there was any
action necessary as a result of the executive session
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Motion was made to increase the City Manager's contract annual salary to $140,000 with an
extension to December 31, 2006, and to provide deferred compensation of $843 per month not to
exceed $10,000 per year; to increase the City Secretary's contract annual salary to $66,500 with
an extension to December 31, 2006; and to retain the legal firm of Taylor, Olson, Adkins, Sralla,
and Elam, LLP.
Motion: Potter
Second: Morris
Ayes: Evans, Morris, Potter, Shankland, Standerfer, Stephen, Wambsganss
Nays: None
Approved: 7 -0
Agenda Item No. 11A. Sign Ordinance No. 704 -A Council discussed this item during work
session. This was a discussion item only. No action was taken by Council. Council agreed to
send this item to the Planning and Zoning Commission for review of sign ordinance issues along
State Highway 114.
Agenda Item No. 11B. Master Thoroughfare Plan for Kirkwood Extension and Rucker Road
Council discussed this item during work session. This was a discussion item only. No action was
taken by Council. Council agreed to send this item to the Planning and Zoning Commission for
review of issues relating to these two proposed roadways. Council wants the Planning and
Zoning Commission to review the entire Master Thoroughfare Plan in conjunction with their
review of the Land Use Plan but to immediately review these two proposed roadways.
Agenda Item No. 11C. Options related to shared parking for Bicentennial Park and The
Whitehouse at Bicentennial Commercial Office Complex This item was tabled and was not
discussed by Council.
Agenda Item No. 12. Meeting adjourned Mayor Wambsganss adjourned the meeting at 9:06
p.m.
!"An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
Andy Wambsganss
Mayor
ATTEST:
Lori A. Farwell
City Secretary
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