Item 9BCity of Southlake, Texas
MEMORANDUM
TO: Billy Campbell, City Manager
FROM: Kerry McGeath, Library Administrator, (4 8 1 8378)
SUBJECT: Resolution No. 04 -010, Revising the Southlake Public Library's Computer Use
Policy accounting for technology changes and upgrades.
Action Requested: City Council approval of Resolution No. 04 -010, Consider revising the
Southlake Public Library's Computer Use Policy accounting for technology
changes and upgrades.
Background
Information: The Computer Use Policy requires revision based on the changes brought
about by the installation of the new automated reservation and print
management systems. The new automation allows many of the functions that
required Library Staff intervention to no longer be necessary. The Policy was
revised to allow for reservations for computers to be made 24 hours in
advance. We also clearly wanted to define the length of time in which users
may utilize electronic resources. The general purpose of the revised policy is to
clean up some language in order to better define use of the resources available
in the Library. Similar to the Internet Policy we indicated that violation of our
Computer Use Policy can result in the termination of ones use and can result in
removal for a period of time determined by library staff There will be zero
tolerance for those who misuse available resources.
Financial
Considerations: Not Applicable
Financial Impact: None as the policy stands and none are suggested.
Citizen Input/ The Library Board discussed this issue at their December 3, 2003 meeting, and
Board Review: Board approved a recommendation to the City Council to revise the Computer
Use Policy accounting for technology changes and upgrades.
Legal Review: Not Applicable.
Alternatives: Alternatives include the following:
Revision of the Computer Use Policy at a desired scope;
Tabling Resolution No. 04 -010 pending further information and /or discussion;
Denial of Resolution No. 04 -010 and staying with the current Computer Use
Policy.
Billy Campbell, City Manager
January 28, 2004
Page 2 of 7
Supporting
Documents:
Staff
Recommendation:
Supporting Documents include the following items:
Copy of Resolution 04 -010, revising the Computer Use Policy;
Draft Revision to the Computer Use Policy with proposed change.
City Council approval of Resolution No. 04 -010, Consider revising the
Southlake Public Library's Computer Use Policy accounting for technology
changes and upgrades.
Southlake Public Library Board
Policies and Procedures Manual
Policy: Computer Use Policy
Source: City Council
Category: Administration
Effective Date: July 17, 2001, Revised November 5, 2001
Statement of Purpose
Draft revision
for review
To be removed
M
The purpose of this policy is to provide consistent guidance for the Southlake Public Library staff in regards
to public use of computers.
Policy Statement
Public use computers are available to all who meet the following criteria:
1
2
3
Take out: The user must be at least twelve (I2) years of age.
To use the computer, the customer must have their Southlake Library card, and /or a valid
driver's license or picture identification.
Take out: A current
Add:
Lab Agreement must be on file.
4. For children under the age of twelve (12), the parent or legal guardian must reserve the
computer and remain with the child (ren) while the equipment is in use.
Takeout: The parent or legal guardian must reserve the computer and remain with the
child
Add: he parent or legal guardian must be present and make every reasonableSffort to
supervise use by child (ren)
Computer use guidelines:
1. The user must sign in and out at the Reference Desk. Children must sign -in at the Youth
Services desk.
Billy Campbell, City Manager
January 28, 2004
Page 4 of 7
Change: SPL cardholders may utilize any available computers„ or reserve a computer for
. future use up to 24 hours in advance, except for designated youth computers. Non
cardholders must sign in at Reference Desk. Youth cardholders under the age of 12 may
utilize available designated youth computers. Youth non cardholders need to check in at
youth desk
2. Computer sessions will be limited to one hour.
Change: uters for one hour, after the conclusion of
one hour use will be subject to demand (including reservations for computers). Customers
d fro rder to allow fair access.
MEMEMEW
3. The computers will be available until thirty (30) minutes before closing.
Change:
4. Printing will be available according to the Fee Schedule.
5. Only one customer at a time is encouraged.
Add:
6. Reservations will not be taken. Computers will be assigned on a first -come, first - served basis.
Change:
die as Wed on a first come first serve basiv
7. Library staff is available to assist customers but cannot provide in -depth training.
Add: I —ii –swultin
8. Customers may download information to a disk purchased from the library or a patron's
personal disk that has been scanned for viruses by the library staff.
9. Customers may not load personal software.
10. No peripheral equipment maybe used on the Library computers with the exception of accommodations per the Americans with Disabilities Act.
11. Customers may not attempt to modify, add to, or remove any system element.
12. Customers may not attempt or assist unauthorized access to privileged or confidential
computer system elements.
13. System maintenance must be performed by authorized persons only.
14. Customers m ust no u se the Library's co for any illeg purpose.
Add: Wding viewing materials deemed inappropriate to' children per Texas Per
15. Virus checking software is available on Southlake Public Library computers, but cannot
protect users from all viruses. The Southlake Public Library is not responsible for damage to a
customer's disc or computer; nor is it responsible for lost, missing, or incorrectly saved data.
16. Customers may not save information or data on the computer's hard drive.
If any abuse of privilege or violation of these rules is observed, the customer will be asked to leave and may lose future use
privileges.
Billy Campbell, City Manager
January 28, 2004
Page 5 of 7
Add:
of time to be determined by library staff
Billy Campbell, City Manager
January 28, 2004
Page 6 of 7
CHILD USE OF COMPUTER LAB AGREEMENT
I have read the Internet Use Policy and the Computer Lab Use Policy and agree to abide by these policies
and procedures.
I understand that failure to abide by the Southlake Public Library policies and procedures for Internet use and
Computer Lab use may result in a one -week suspension of computer privileges. Subsequent violations may
result in the loss of any and all library privileges for twelve months.
As parent, guardian or other responsible care giver of ,
I give permission for my child to use the Computer Lab and to access the Internet at the Southlake Public
Library. I understand that I must accompany my child if under the age of 12. I understand that I, not the
Library staff, am responsible for monitoring my child's appropriate use of the Internet and that I am
responsible for any damage that may occur through my child's use of the Computer Lab and /or the Internet.
Name (Please Print)
Signature
Date
Library Card Number(s)
ADULT USE OF COMPUTER LAB AGREEMENT
I have read the Internet Use Policy and the Computer Lab Use Policy and agree to abide by these policies
and procedures.
I agree to pay any repair or replacement cost of equipment or software damaged by myself or by minors for
whom I am responsible.
I understand that failure to abide by the Southlake Public Library policies and procedures for Internet use and
Computer Lab use may result in a one -week suspension of computer privileges. Subsequent violations may
result in the loss of any and all library privileges for twelve months.
Name (Please Print)
Date
Billy Campbell, City Manager
January 28, 2004
Page 7 of 7
Signature
Library Card Number(s)
N:ALibrary Services\Library\Policies \Approved Computer Use Policy (revised).doc