Item 5H AgreementAGREEMENT FOR SERVICE
STATE OF TEXAS §
COUNTY OF TARRANT §
THIS AGREEMENT is entered into by and between the City of Southlake, Texas, a
home rule municipal corporation located in Tarrant County and Denton County, Texas,
acting by and through its authorized City Manager (hereinafter referred to as "City "), and
the Southlake Chamber of Commerce (hereinafter referred to as "Chamber ") a nonprofit
corporation operating in Southlake, Tarrant County, Texas as an organization described in
section 501(c)6 of the Internal Revenue Code, acting by and through its duly authorized
President.
WHEREAS, the purpose of the Chamber is to promote the economic, cultural, and civic
welfare of the City of Southlake by encouraging the growth of existing businesses and
industries, and assisting new firms and individuals in locating to the City while maintaining
the highest professional and social standard; and
WHEREAS, the City and the Chamber desire to enter into an Agreement whereby the
Chamber will provide various services for the benefit of the City;
NOW, THEREFORE, KNOW ALL BY THESE PRESENT: That the City and the
Chamber do hereby covenant and agree as follows:
SECTION 1
SCOPE OF SERVICES
The scope of Service shall include:
Chamber
1. Produce 12,500 Southlake street maps listing the City of Southlake as a co-
sponsor.
2. Produce 12,500 Membership and Community Directories annually that include
pertinent City and school district information. Mail the Membership and
Community Directory and City Map to every household, and others as requested
(approximately 8,000 per year).
3. Distribute approximately 400 Southlake relocation packets annually to prospective
residents.
4. Host Leadership Southlake in conjunction with the City.
5. Host events that bring visitors to Southlake Town Square from within the
community as well as from the entire Dallas/Fort Worth Metroplex. The second
annual Southlake Oktoberfest had an estimated attendance of 45,000.
6. The Chamber organizes and hosts an annual awards banquet. Awards presented
include, Citizen of the Year, Youth of the Year, Small Business of the Year,
Corporate Business of the Year, Economic Development Impact Award, Director
of the Year and Chairman's Awards.
7. Attend events, such as tradeshows, at the invitation of City's economic
development director in order to help promote the City of Southlake.
8. Provide editorial space in the Chamber's newsletter, Chamber Advantage, which is
received by nearly 10,000 monthly.
9. Track, answer, and refer City of Southlake calls and emails, as well as, forward
possible leads to the City of Southlake's Economic Development department.
10. Provide two ex- officio board seats to the City of Southlake held by the City
Manager and Economic Development Director
11. New committees are working to identify ways to help with workforce
development, business retention in the community, keeping tax dollars local, and
more
12. Provide realtors tools to help them bring prospective residents to Southlake.
City
1. Provide staff liaison that offers guidance and information to Chamber as needed.
2. Provide monthly report on activities impacting the City and its economic health
and development.
3. Have City representative attend monthly Chamber board meetings.
SECTION 2
CHAMBER OPERATIONS
1. Hours of Operation shall be solely defined by Chamber.
2. The City shall have the right to review the books and records kept incidental to the
services provided by Chamber to the City.
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SECTION 3
PAYMENT FOR SERVICES
City agrees to pay to the Chamber the sum of Fifteen Thousand Dollars ($15,000) per
year, or Three Thousand, Seven Hundred Fifty Dollars ($3,750), each quarter, in payment
for services described in Section 1 hereinabove.
SECTION 4
TERM OF AGREEMENT
The term of this agreement shall be for a period of one (1) year beginning October 1, 2003
and ending September 30, 2004.
IN WITNESS WHEREOF the City and Chamber have executed this agreement as of
this 20th day of January, 2004.
Approved as to legal form
and adequacy:
Attorney at Law
Mayor, City of Southlake
Chair, Southlake Chamber of Commerce
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