2011-01-11 OFFICIAL MINUTES
Approved by the Senior Activities Commission 3/8/11
CITY O F
SOUTHLAKE
1
2
3 Senior Advisory Commission Meeting:
4 January 11, 2011
5
6 LOCATION: Southlake Senior Activities Center
7 307 Parkwood Dr
8 Southlake, Texas
9
10 Members Present: David Baltimore, Chair; Dick McCauley, Vice Chair; SAC members
11 Jean Boland, Charlie Boyd, Pat Burnett, Jeanette Gossage and Marge Kyle
12
13 Commission Members Absent: Beverly Blake and Nancy Sporn, Secretary
14
15 Staff Members Present: Kari Happold, Deputy Director of Community Services; Liz
16 Garvin, Senior Services Coordinator
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18 Guests: Frank L. Bliss, Cooper & Stebbins
19
20 REGULAR SESSION
21
22 Agenda Item No. 1. Call to Order — The meeting was called to order by Chairman
23 Baltimore at 1:01 p.m.
24
25 REPORTS
26
27 Agenda Item No. 2. Administrative Comments
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29 A. Southlake Tailgate Event — An overview of planned activities and details of
30 the Southlake Tailgate event to be held February 5, 2011 at Town Square
31 Frank Cornish Park area in celebration of XLV Super Bowl was provided.
32
33 B. Guest Presentation — Frank Bliss, CEO, Cooper & Stebbins, presented the
34 evolution of the Southlake Town Square and talked about Cooper &
35 Stebbins' involvement in the community and future retail, commercial and
36 residential plans and opportunities for Town Square. Members of the
37 Senior Advisory Commission commended Mr. Bliss and the developers of
38 Town Square for all they have done for Southlake citizens.
39
40 Deputy Director Happold left the meeting at this time.
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42 Consideration of the two community services agreements were moved up on the
43 agenda and considered next.
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45
OFFICIAL MINUTES
Approved by the Senior Activities Commission 3/8/11
1 REGULAR AGENDA
2
3 Agenda Item No. 5B. Recommendation on Community Services Agreement with
4 Metroport Meals on Wheels — MMOW representative Mary King addressed the Board
5 about the proposed MMOW Community Services Agreement with the City of Southlake.
6 Ms. King explained the impact that increased participation of the congregate and home
7 delivered meals and the cost of those meals has on MMOW. MMOW requested an
8 increase in funding support from the City through the next community services
9 agreement. The proposed increase is for $15,750, a 25% increase from $12,600. It was
10 also proposed that the agreement provide for annual review to compensate for inflation
11 and senior center growth.
12
13 The Commission discussed the agreement and suggested the MMOW and CARS
14 community services agreements be presented for their review earlier in the year, prior to
15 budget approval.
16
17 Motion was made that the Commission recommend the MMOW agreement. The
18 Commission agrees with all the non - financial terms of the Agreement as presented for
19 execution today on a new three year basis; that a budget for the current fiscal
20 community services agreement year of 2011 be approved at $15,750 and be reviewed
21 no later than July of this year for 2012, and agreement be reviewed annually in July, to
22 reflect inflation index and the growth of the senior center meals.
23 Motion: McCauley
24 Second: Baltimore
25 Ayes: Baltimore, Boland, Burnett, Boyd, Gossage, Kyle and McCauley
26 Nays: None
27 Abstention: None
28 Vote: 7 -0
29 Motion carried.
30
31 Agenda Item No. 5A. Recommendation on Community Services Agreement with Call A
32 Ride Southlake — The CARS agreement was briefly discussed. The Commission
33 recommended that the Appendix be changed to insert CARS staff contact information,
34 revise language in Item 2B to state "Youth under the age of 18 years who are not
35 ambulatory. Care giver limited to transportation provided with a handicapped accessible
36 vehicle "; and to eliminate references to "emergency" in Item 7.
37
38 Motion was made to recommend approval of the CARS contract with modifications as
39 discussed between Kari Happold and Dick McCauley as of this date.
40 Motion: Burnett
41 Second: Kyle
42 Ayes: Baltimore, Boland, Burnett, Boyd, Gossage, Kyle and McCauley
43 Nays: None
44 Abstention: None
45 Vote: 7 -0
46 Motion carried.
47
OFFICIAL MINUTES
Approved by the Senior Activities Commission 3/8/11
1 Agenda Item No. 2. Administrative Comments - Continued
2
3 D. CARS Report — The monthly CARS report on ridership was handed out.
4 Mr. McCauley pointed out that ridership for the first two weeks in January
5 2011 are the same as ridership reported for the four weeks in January
6 2010 and 2009.
7
8 E. Southlake Steering Committee Report — Mr. Boyd reported the December
9 meeting was canceled, otherwise everything is normal.
10
11 F. Facilities Update- Current and Future /New — There was no report at this
12 time.
13
14 G. Southlake Senior Funding, Inc. — The dedication ceremony luncheon has
15 been tentatively set for February 15, 2011. Signage for the bus was
16 discussed as the Commission talked about placement, type, purpose and
17 prominence of signs. A copy of the additional comments that were
18 presented at the February 8 SAC meeting are attached to these minutes.
19
20 A copy of the contract between the City and Fast Signs for the bus
21 signage was requested by Mr. McCauley as soon as available for SSFI to
22 approve.
23
24 CONSENT AGENDA
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26 Agenda Item No. 3A. Approval of the minutes from the regular Senior Advisory
27 Commission Meeting December 14, 2010 -- It was noted that Rebecca Barksdale is an
28 employee in Commissioner Gary Fickes office.
29
30 A motion was made to approve the December 14, 2010.
31 Motion: Boyd
32 Second: McCauley
33 Ayes: Baltimore, Boland, Burnett, Boyd, Gossage, Kyle and McCauley
34 Nays: None
35 Abstention: None
36 Vote: 7 -
37 Motion carried.
38
39 Agenda Item No. 4. Public Forum — There was no one present to address the
40 Commission during Public Forum.
41
42 Agenda Item No. 5. Consider: There were no items on the agenda.
43
44 Agenda Item No. 6, Discussion: There were no items on the agenda.
45
46 Agenda Item No. 7. Other Items: There were no items on the agenda.
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OFFICIAL MINUTES
Approved by the Senior Activities Commission 3/8/11
1
2 Agenda Item No. 8.Adjournment.
3
9 • 4 A e ' on was made and unanimously approved to adjourn the meeting.
5
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i : B. i Cha'
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11 ice
12 I ,. - I, / � ,
13 Ka 4 ' appold, rjf ty Director, Community Services
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15 A recording of this meeting may be requested in the Office of the City Secretary.
16
Corrections, starting with sentence #3 under SSFI in minutes from last month.
There was "heated" discussion of the appropriate signage for the bus, with the Director of
Community Services proposing prime location and size for his department. The SSFI Board, all
of whom are members of SAC, disagreed. Community Services is an "unknown" as an entity
and it was strongly suggested did not need bus prominence for promotion. It is not a function of
city government that needs either advertising or promoting.
Use of magnets for various groups using the bus, was received with little excitement. McCauley
reminded the commission that the promotional text on the bus was advertising and should be
allocated as such. The entities that both secured the funding should be promoted, not a city
department. In opinion of the SSFI members in attendance, "Southlake Senior Activity Center"
would take prime location and size. There would be mention of the specific grantors, but prime
back of bus location for SSFI as the fund raising source.
A meeting with C.S. Director Tribble was scheduled to come to accord on A copy of the
agreement with Fast Signs was requested and agreed to be provided.
•