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Item 4BCity of Southlake, Texas WI u•;:►IMMu December 31, 2003 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting January 6, 2004 4C. Library Board Report. The Southlake Library Board respectfully submits a written report for your review this month. Contact Library Administrator Kerry McGeath (481 -8378) with questions or comments regarding this agenda item. 4D. SPIN Report The first Joint City Council / SPIN Standing Committee meeting is scheduled for January 13, 2004 at 6:30 p.m. in training rooms 93c and 93d. The SPIN Standing Committee respectfully submits a written report summarizing the December meeting for your review. Contact John Eaglen with questions or comments regarding this agenda item. 5A. Approve minutes for the December 16, 2003, regular City Council meeting The minutes are included in your packet. Contact Lori Farwell with questions or comments on this item. 5B. Approve renewal of contract with American Landscape Systems for landscape maintenance of Town Square public areas American Landscape Systems currently has the contract for the landscape maintenance of the Town Square public areas. Our contract with American Landscape System expires this month, but is renewable for one additional twelve month period. American Landscape Systems has performed well and it is our recommendation that the contract be renewed for an additional twelve month period for an amount of $29,250. This would be the second and final renewal period as allowed under the existing contract. The renewal represents no increase in cost from the original contract amount, and funding is available in the fiscal year 2003/04 budget for contract mowing services. Contact Malcolm Jackson with questions on this item. 5C. Approve Resolution No. 04 -001, Appointing the Chair for the Board of Directors of Tax Increment Reinvestment Zone Number One_ Citv of Southlake_ Texas_ for 2004. Section Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 6, 2004 Page 2 of 8 311.009(f) of the Tax Increment Financing Act stipulates that the governing body of the municipality appoint one member of the board of directors to serve as chair for a one (1) year term that begins on January 1. The TIRZ Board of Directors approved a recommendation to the City Council to appoint Rex Potter to serve as chair for the 2004 term at their December 16 meeting (7 -0). Contact John Eaglen with questions or comments regarding this agenda item. 7A. Ordinance No. 480 -428, 2 " Reading, ZA03 -077) Zoning Change for Lot 1 Block 1, Father Joe Addition This request is to rezone the CS lot to SF-IA so that it can be combined with the two adjoining SF-IA lots to the north and the dedicated right -of -way of Johnson Court, forming a single lot. Johnson Court is an unimproved right -of -way that was intended to provide access to the two SF-IA lots in the subdivision. The CS -zoned lot was once owned by the Catholic Diocese for a future church site. However, the Diocese decided the site did not suit their needs and sold the property to Darrell Johnson, a family member of the original land owner. The Planning and Zoning Commission recommended approval (7 -0). City Council approved first reading (5 -0) on consent. Contact Bruce Payne or Dennis Killough with questions regarding this item. 7B. ZA03 -071, Site Plan for Cedar Ridge Offices. This property is currently zoned C -3 general commercial district. The site plan proposes development of the western eight acres of a 15 -acre site and contains a single three story office building having 101,550 square feet of floor area and three single story office buildings, each having 5,990 square feet of floor area. The lower floor of the three story building is designated as a single level garage and the upper two floors as general and medical offices. Of the 119,520 total square feet of floor area, approximately 42,000 square feet is anticipated for medical office uses. A traffic impact analysis was prepared by DeShazo, Tang & Associates. The study evaluates the entire 15 -acre site, even though the east 7 acres are not part of this site plan. The study assumes that the eastern seven acres will be developed as a bank with drive -thru and a retail pharmacy store having two driveway connections onto N. Carroll Avenue. The build out of the Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 6, 2004 Page 3 of 8 15 -acre site, along with existing traffic projected for the year 2006, will result in the following impacts on the capacity of N. Carroll Avenue and E. Highland Street: Location % of AM Peak Capacity % of PM Peak Capacity Northbound Carroll Avenue (between SH 114 and East 63% 61% Highland Street) Southbound Carroll Avenue (between SH 114 and East 63% 71% Highland Street) Northbound Carroll Avenue (north of East Highland 69% 69% Street) Southbound Carroll Avenue (north of East Highland 73% 40% Street) Westbound East Highland Street (west of North Carroll 22% 8% Avenue) Eastbound East Highland Street (west of North Carroll 9% 4% Avenue) Westbound East Highland Street (east of North Carroll 36% 29% Avenue) Eastbound East Highland Street (east of North Carroll 26% 10% Avenue) The following recommendations were made with the study: • E. Highland Street, west of N. Carroll Avenue, should be realigned with the intersection on the east side of N. Carroll Avenue to eliminate the off -set and potential left turn conflicts. • The intersection of E. Highland Street and N. Carroll Avenue should be signalized sometime in the future following further development of properties to the north. The City Engineer has also recommended that East Highland Street west of North Carroll Avenue be resurfaced in conjunction with this development. The recommendations for Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 6, 2004 Page 4 of 8 intersection realignment and resurfacing of East Highland Street are included in the Site Plan Review Summary. Both are recommended to be completed at the developer's expense Variances for articulation on all the buildings, driveway stacking and a two foot variance on driveway spacing for one driveway were requested before the Planning and Zoning Commission. The applicant is proposing a unique architectural style that does not meet the articulation requirements. The Planning and Zoning Commission recommended approval (5 -0) (Vaughan abstained and Stansell absent) allowing all requested variances with the exception of requiring the three smaller buildings to comply with articulation requirements. New elevations have been provided for the smaller buildings and are now compliant with articulation requirements. As part of the plan change, the pitched roof design was removed and two wall and roof projections were added. Because the building footprints are less than 6,000 square feet, the Corridor Overlay requires a pitched roof. A variance to allow the buildings without a pitched roof is now requested. The applicant told staff that he spoke with the representatives for SPIN 5 and 6 about holding a SPIN meeting and was told that there did not appear to be any interest in holding a meeting for this project. No one spoke during the public hearing held at the Planning and Zoning Commission meeting and there have been no written responses received. Contact Bruce Payne or Dennis Killough with questions regarding this item. 7C. Resolution No. 04 -004, ZA03 -080 Specific Use Permit for the sale of alcoholic beverages at PHO Texas Vietnamese Cuisine. This is a request to sell alcoholic beverages at a new restaurant located in the Village Center shopping center in a lease space east of Kroger. There are no unresolved issues with this request. The Planning and Zoning Commission recommended approval (6 -0). Contact Bruce Payne or Dennis Killough with questions regarding this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 6, 2004 Page 5 of 8 9A. Resolution No. 98 -068B, Amending Resolution No. 98 -068A regarding the Joint Drug and Alcohol Awareness Committee. The Joint Drug and Alcohol Awareness Committee was formed by Council resolution in 1998. It is currently made up of two members from the City Council, two members of the CISD Board, two citizen members appointed by the Council and two by the CISD Board, two members from the Chamber of Commerce and one from the Mayor's Advisory Council for a total of eleven appointed members. The existing composition has made operation difficult due to the lack of member attendance and the lack of a quorum at many meetings. A number of these positions are currently vacant due to the committee's request to change their operational structure. The Committee recommends reducing its membership to six - one member appointed from both the Council and CISD Board, one citizen member appointed from both the Council and CISD Board, and one member appointed from both the Chamber and the Mayor's Advisory Committee. The Committee also recommends a Chair and Vice -Chair be elected annually by its members. Proxy voting would be allowed to facilitate decision making and the number of scheduled meetings also would be reduced. Contact Rick Black with questions regarding this item. 9B. Resolution No. 04 -003, Authorizing the City Attorney to acquire the following easements by the right of eminent domain for the purpose of construction and maintenance of the 42" water transmission line from the Caylor Water Tank to Pearson Lane: 1) a 20' wide permanent waterline easement (0.142 acre /6,190 sq. ft.) and a 50' wide temporary construction easement (0.438 acre/ 19,004 sq. ft.) on land located in the R.F. Allen Survey, Abstract No. 29, located in Keller, Texas and owned by PJRD Development Company, 2) a 20' wide permanent waterline easement (0.177 acre/ 7,718 sq. ft.) and a 50' wide temporary construction easement (0.431 acre/ 18,769 sq. ft.) on land located in the R.F. Allen Survey, Abstract No. 29, located in Keller, Texas and owned by Gerald Don Whigham and Joan Whigham, 3) a 25' wide permanent waterline easement (1.389 acres/ 60,509 sq. ft.) and a 50' wide temporary construction easement (2.691 acres/ 117,226 sq. ft.) on land located in the R.F. Allen Survey, Abstract No. 29, located in Keller, Texas and owned by Richard J. Gibson. The City Council Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 6, 2004 Page 6 of 8 approved funds for the design and construction of the 42" water transmission main from the Fort Worth Caylor tank to Southlake pump station #1 in FY 2002 -03. The design is approximately 90% complete and the project is scheduled to start construction in May 2004. Staff has been communicating with the property owners since late spring and early summer toward acquisition of these easements and has shared the appraised value with the property owners. However, to date no agreement has been reached. To keep the project on the scheduled timeline, staff recommends that Council authorize the city attorney to proceed with condemnation on these tracts. Contact Pedram Farahnak with questions on this item. 10A. Consider SP03 -115, Variance to Sign Ordinance No. 704 -A, for 114 Kimball Square located at 2360 East State Highway 114 This building was formerly the site for the Gun Barrel convenience store and retail strip center. The site was redeveloped into an office /retail strip center in 2000. This is a request for a conditional sign permit that will create specific sign regulations for letter /logo height and area based on various ranges of lease space width. The details are further described in the staff report. Contact Bruce Payne or Dennis Killough with questions regarding this item. OTHER ITEMS OF INTEREST 1. Attachments to my memo: • Memo dated Dec. 29, 2003 from Greg Last concerning Cedar Ridge Development WN Staff Extension Numbers: Black, Rick, DPS Director, 481 -2406 Campbell, Billy, City Manager, 481 -1409 Eaglen, John, Assistant to the City Manager, 481 -1433 Elam, Sharen, Finance Director, 481 -1713 Farahnak, Pedram, Public Works Director, 481 -2308 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 6, 2004 Page 7 of 8 Farwell, Lori, City Secretary, 481 -1519 Hugman, Kevin, Human Resources Director, 481 -1952 Jackson, Malcolm, Community Services Director, 481 -1527 Killough, Dennis, Senior Planner, 481 -2073 Last, Greg, Economic Development Director, 481 -1671 Payne, Bruce, Planning Director, 481 -2036 Yelverton, Shana, Assistant City Manager, 481 -1429 City of Southlake, Texas MEMORANDUM December 29, 2003 TO: Mayor and Councilmembers FROM: Greg Last, Director of Economic Development SUBJECT: Cedar Ridge Development — Panattoni Office Buildings I wanted to take this opportunity to encourage your support of the Panattoni Office Building project (Cedar Ridge) being presented before City Council for site plan approval on January 6, 2004. • With the imminent opening of SH 114, this project can be the catalyst for continued quality development along the corridor. As a market leading effort, this will tell the market that the SH 114 corridor is in fact ready for business. • The size of the largest building and contiguous floor space will allow us to market to larger tenants and allow us to respond to a greater variety of request for proposals. • The additional resources and expertise of Panattoni will help market the entire city. Panattoni is a great partner for Southlake's initial development of SH 114. From www.panattoni.com "Panattoni Development Company develops, leases, owns, and manages industrial, office and retail projects in more than 85 cities throughout the United States. The company client list includes over 50 Fortune 500 companies in addition to many regional based firms." O'brien & Associates, Architects ( www.obrienarch.com ) have also proven to be a great partner in the development of quality projects in Southlake, having worked on Gateway Plaza, Wyndham Plaza, Verizon Wireless and others. We have worked long and hard with vision towards the development of SH 114 in Southlake. I encourage your support for the Cedar Ridge site plan and would welcome the opportunity to discuss the merits of this project at your convenience. Respectfully, Greg Last, Director of Economic Development PH: (817) 481 -1671