Item 5HMEMORANDUM
November 27, 2005
To: Shana Yelverton, City Manager
From: Steve Polasek, Director of Community Services
Subject: Approve Change Order No. 3 in the amount of $46,159.50 with Reynolds
Asphalt for trail construction on Continental Boulevard
Action
Requested: City Council approval of Change Order No. 3 in the amount of $46,159.50 with
Reynolds Asphalt for trail construction on Continental Boulevard.
Background
Information: As part of the approved fiscal year 2005 -06 Park Dedication Fund $38,000 was
allocated for the construction of approximately 7,700 square feet of 6' trail
extending along Continental Boulevard from the southwest corner of S. White
Chapel and Continental to the existing public connection near Bent Creek Drive.
An additional connection approximately 100 feet in length is also identified
extending south from the southeast corner of White Chapel and Continental to an
existing walkway. These improvements provide for the completion of a major
missing connection in the City's east /west trail system along Continental. Per
Council approval at their June 21, 2005 meeting, necessary easement acquisitions
are being finalized and engineering plans for the trail are complete.
In an effort to achieve the best construction value for the City and timely
installation of the trail a change order is recommended with Reynolds Asphalt to
allow for the construction of the trail and associated drainage improvements at a
cost of $46,159.50. At the September 6, 2005 Council meeting Reynolds Asphalt
was awarded the contract for capital improvements to include street
improvements, drainage projects, and sidewalk construction in the amount of
$2,184,839.60.
Financial
Considerations: Funding in the amount of $38,000 is allocated for this project within the fiscal
year 2005 -06 Park Dedication Fund. Funding in the amount of $200,000 is also
identified within the FY 2005 -06 Strategic Initiative Fund for sidewalks. It is
recommended that the remaining project balance of $8,159.50 be allocated from
the Strategic Initiative Fund.
Two change orders totaling $14,619 have been approved with Reynolds Asphalt
to date. This amount, in addition to the proposed Change Order #3, remains well
below the 25% change order increase amount allowed per State purchasing laws.
Shana Yelverton, City Manager
Page 2
Citizen Input/
Board Review: Parks Board recommendation and City Council approval of fiscal year 2005 -06
Park Dedication Fund budget at their respective September 20, 2005 and August
8, 2005 meetings.
Council authorized acquisition of necessary trail easements at their July 19, 2005
meeting.
Parks Board recommended acquisition of necessary trail easements at their June
13, 2005 meeting.
Legal
Review: Not applicable.
Alternatives: Council discussion and consideration as appropriate.
Supporting
Documents: Supporting documents include:
• Cost estimate as provided by Reynolds Asphalt
• Project location map
Staff
Recommendation: City Council approval of Change Order #3 in the amount of $46,159.50 with
Reynolds Asphalt for trail construction on Continental Boulevard.
Continental Sidewalk Change Order Cost Estimate
Add or Delete
Item
QTY
Unit
Unit Price
Cost
Add
4" Thick Sidewalk
7700
SF
$ 4.78
$ 36,806.00
Add
18" RCP Pie CL III
56
LF
$ 77.75
$ 4,354.00
Add
18" Sloped Headwall 6:1
4
EA
$ 1,111.00
$ 4,444.00
Add
Ditch Grading Beyond
S.E.T.'s
1
LS
$ 555.50
$ 555.50
Total:
$ 46,159.50
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