Item 5BCity of Southlake, Texas
MEMORANDUM
To: Shana Yelverton, City Manager
From: Charlie Thomas, P.E., Interim Public Works Director
Subject: Award the bid for the construction of the Florence 1.5 MG Elevated
Composite Water Storage Tank to Landmark Structures in the
amount of $2,460,100.
Action
Requested: Award the bid for the construction of the Florence 1.5 MG Elevated
Composite Water Storage Tank to Landmark Structures in the amount of
$2,460,100.
Background
Information: Funds were approved in the 04/05 Capital Improvements Program for the
construction of a 1.5 MG elevated composite water storage tank to replace
the existing 0.5 MG elevated storage tank located at the end of Brewer
Drive off Florence Road. This 0.5 MG tank serves the City's high pressure
plain in the west side of the City. The existing tank was moved from
Bicentennial Park in 1988 where it had been in service ever since.
The new elevated tank is designed similar to the Miron Tank constructed in
1999. The project, also, includes the reconstruction of Brewer Drive
which provides access to the water tank site off Florence Road.
One bid was received on October 4, 2005. The bid has been reviewed by
the design engineer, Cheatham & Associates and the city staff and is
tabulated as follows:
BIDDER BID AMOUNT
Landmark Structures $2,460,100
The low bidder is Landmark Structures with a bid in the amount of
$2,460,100. Even though, we, only, received one bid, the bid is below the
engineer's estimate of probable costs.
The method of award was set up as a "Best Value Bid" based on the
following factors:
1. The purchase price;
2. the reputation of the bidder and the bidder's goods or services;
3. the quality of the bidder's goods or services;
4. the extent to which the goods or services meet the municipality's
needs;
S. the bidder's past relationship with the municipality;
6 the impact on the ability of the municipality to comply with laws
and rules relating to contracting with historically under - utilized
businesses and non-profit organizations employing persons with
disabilities;
7. the total long -term cost of the municipality to acquire the bidder's
goods or services;
8. the technical compliance of the bid proposal with the performance
specifications contained in the bid document;
9. the maintenance history and/or projected maintenance costs of the
specific product proposed in the bid;
10. the compatibility of the product with other comparable structures
currently owned and/or operated by the City as it relates to
maintenance and operational performance of the product;
11. the compatibility of the structure with common aesthetic design
and visual characteristics of the product to the extent they reflect a
signature appearance and theme or design motif common to
comparable city facilities;
overall aesthetic appeal and safety performance and work history
of the bidder.
The lone bidder rates favorably on all factors.
Funds are available from the CIP.
Financial
Considerations: The recommended award amount is $2,460,100. It is also recommended
that the City Council allow a construction phase contingency of 10% or
$246,000 in addition to the total award of $2,460,100.
Citizen Input/
Board Review: None
Legal
Review: None
Alternatives: The Council may award the bid or reject the bid.
Supporting
Documents: Location Map
Project
Schedule: 540 calendar days are allotted from the date of the Notice to Proceed for
this project.
Staff
Recommendation: Award the bid for the construction of the Florence 1.5 MG elevated
composite water storage tank to Landmark Structures in the amount of
$2,460,100.00 and approve a contingency of $246,000.00 for
unanticipated construction related items.
Staff Contact: Charlie Thomas, P.E., Interim Director Public Works
Clayton Redinger, Construction Manager
FLORENCE 1.5MG ELEVATED
WATER TANK