Item 4BCity of 5outhlake, Texas
MEMORANDUM
October 26, 2005
TO: Honorable Mayor and Members of City Council
FROM: Shana K. Yelverton, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
November 1, 2005
4A. Mayor's Report
1. Special resentation to State Representative Vicki Truitt. The Mayor will make a
presentation to Representative Truitt. Contact hire with questions on this item.
4& City Manager's Report
1. Introduction of newly appointed staff members. I will introduce Assistant City
Manager Jim Blagg, Director of Public Safety Rick Smith, and Director of Community
Services Steve Polasek, Contact me if you have any questions.
4C, School Board Report. Interim Carroll Independent School District Superintendent, Dr. Diane
Frost, will be present to give the report. Contact Lori Farwell with questions on this item.
5A. Approve the minutes for the October 11. 2005 special City Council work session and for the
October 18. 2005, regular City Council meeting Contact Lori Farwell with questions on this
item.
5B. Award the bid for the construction of the Florence 1.5 MG Elevated Composite Water Storage
Tank to Landmark Structures in the amount of $2.460.100. In the FY2004 -05 CIP, $2,641,786
was approved for the construction of a 1.5 MG elevated composite water storage tank to
replace the existing 0.5 MG elevated storage tank located at the end of Brewer Drive off
Florence Road. This 0.5 MG tank serves the city's high pressure plain in the west side of the
city. The existing tank was moved from Bicentennial Park in 1988 to the Florence location
where it had been in service ever since.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting November 1, 2005
Page 2 of 13
The new elevated tank is designed similar to the Mixon Tank constructed in 1999. This project
also includes the reconstruction of Brewer Drive which provides access to the water tank site
off Florence Road.
The low bidder is Landmark Structures with a bid in the amount of $2,460,100. Although we
only received one bid, the bid is below the engineer's estimate of probable costs,
Contact Charlie Thomas with questions on this item.
5C. Resolution No. 05 -059. Endorse the application for fundin the Pearson Lane and F.M. 1709
Intersection Improvements through the RTC Partnership Pro am 3 Call for Projects. A
resolution requesting that the construction of the FM 1709/Pearson Lane intersection be
included as projects in the Regional Transportation Commission Partnership -3 program.
Contact Ken Baker with questions on this item.
5D� Resolution No. 05 -064. Endorse the application for funding the cqpacily improvements of
North White Cha el Boulevard from Hi bland Avenue to Emerald Boulevard through the RTC
Partnership Pro am 3 Call for Projects. A resolution requesting that the widening of White
Chapel Boulevard (Highland St, to Emerald Rd.) to a four lane divided facility be included in
the RTC Partnership program.
Contact Ken Baker with questions on this item.
5E. Approve a grazing lease between City of Southlake and Rover Hutton. Mr. Roger Hutton
began leasing the property (30 acres) located at 160 East Dove Road (North DPS site) in
2002. For a better description see the attached map to Sharen's memo, The rent is $8.00 per
acre per year and the lease is for twelve months from November 1, 2005 until November 1,
2006.
Honorable Mayor and Members of City Council
Agenda Item Cornments and Other Items of Interest
City Council Meeting November 1, 2005
Page 3 of 13
Mr. Hutton uses the property for grazing cattle. The lease requires for Mr. Hutton to install and
maintain any fencing necessary to keep livestock confined. Also, the tenant must obey all Iaws,
ordinances, orders, and rules and regulations applicable to the use, condition, and occupancy of
the premises.
Contact Sharen Jackson with questions on this item.
5F. Authorize the Ma or to enter into an Interlocal Agreement with Carroll Independent School
District for the provision of School Resource Officers outlining their duties, and establishin
remuneration for services. DPS has provided sworn police officers as School Resource Officers
(SROs) since 1991. They currently work in the senior high school, high school, and one works
both middle schools. They provide security and work with both students and the school
administration to resolve problems and reduce violence in the schools.
We have approached CISD with a proposal to share funding of this program but they were
unable to commit any funds this year. We will continue to pursue these discussions with them.
At this point in time, 25% of the funding for the SRO program is covered in the General Fund
with 75% still being funded out of the Crime Control and Prevention District budget.
This agreement has been revised to clarify the duties and roles of the SRO and to define the
SROs as police department employees and with renewal scheduled on an annual basis. The
essential roles and functions of the SRO remain unchanged.
Contact Rick Smith or Wade Goolsby with questions on this item.
5G. Ordinance No. 480 -DDD, I" Reading. An amendment to the Comprehensive Zoning Ordinance
No. 480. as amended, as it pertains to Section 16, MF -1 Two FgpAly Residential District. This
item has been requested to be tabled by the applicant.
7A. Ordinance No. 480 -464x. 2" Reading (ZA05 -117). Zoning Change and Site Plan for Baylor
Family Health Center at Southlake located on the south side of East Southlake Boulevard
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting November 1, 2005
Page 4 of 13
approximately 550 feet east of Byron Nelson Parkway at 155 Pecan Creek Drive. Current
Zoning: S -P -1 Detailed Site Plan District. Requested Zoning: S -P -1 Detailed Site Plan District.
SPIN Neighborhood #9e, PUBLIC HEARING. This item has returned to the City Council to
request removal of the condition requiring execution of a reciprocal parking and access
agreement prior to a certificate of occupancy being issued. The applicant was unable to reach
an agreement with the owner at the southwest corner of Pecan Creek Drive and East Southlake
Boulevard. There are no other changes requested.
The Planning and Zoning Commission recommended approval (4 -0) as presented and subject to
the site plan review summary.
The City Council approved first reading on consent (6 -0) as presented subject to the staff
review summary and with the condition that a reciprocal parking and cross access agreement be
executed with the owner at the northwest corner of Zena Rucker Road and Pecan Creek Drive
and the owner along the south side of Zena Rucker Road,
Contact Ken Baker or Dennis Killough with questions on this item.
7B. ZA05 -087. Site Plan for Lot 7 Players Circle Addition located on the south side of West
Southlake Boulevard at the intersection of West Southlake Boulevard and Meadowlark Lane.
Current Zoning: C -3 General Commercial District. SPIN Neighborhood #16. PUBLIC
HEARING. The plan proposes a 6,208 square -foot building for medical and general office
uses.
The following variances are being requested:
• Driveway Stacking — The minimum driveway stacking depth is 50 feet, The applicant
is requesting stacking depths of ±47 feet and ±49 feet.
Parking— The applicant is requesting a 10% reduction in the required parking.
Honorable Mayor and Members of City Council
Agenda Item. Comments and Other Items of Interest
City Council Meeting November 1, 2005
Page 5 of 13
The Planning and Zoning Commission recommended approval (7-0) subject to site plan review
summary 43 dated October 14, 2005; granting the requested variances, noting detention
requirements and a trash enclosure joint use agreement.
Contact Ken Baker or Dennis Killough with questions on this item.
7C. Resolution No. 05 -060 ZA05 -105 Specific Use Permit to allow a tent for the puipose of
p romoting retail sales at Anderson's Furniture located at 2140 East Southlake Boulevard.
Current Zoning: C -3 General Commercial District. SPIN Neighborhood #8. PUBLIC
HEARING. This is the furniture store located in the southwest corner of the retail strip in
Village Center. The tent is proposed to be approximately 2,100 square -feet and is to be set up
for the dates of Friday, November 4 through Sunday, November 13. The sales event will end
Saturday, November 12. The hours of operation for the sale will be from 8 a.m. to 5 p.m. each
day. The tent is proposed to be located in the central parking area of shopping center and is
estimated to reduce the number of parking spaces on the site by 16 spaces at the most.
Adequate parking remains on site. A permit from building services is required prior to
installation of the tent.
Duration of tent: November 4 through November 13
Hours of Operation: 8 a.m. to 5 p.m. daily
Parking: Estimated to reduce parking by 10 to 16 spaces
Signs: No signs are being proposed
The Planning and Zoning Commission recommended approval (7 -0) limiting the permit to
November 4 through November 12, 2005, with the hours 8 a.m. — 5 p.m, daily and requiring
renderings of any signage be presented to City Council.
No signage has been provided.
Contact Ken Baker or Dennis Killough with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting November 1, 2005
Page 6 of 13
71). Resolution No. 05 -061, ZA05 -106 , Specific Use Permit for the sale of alcoholic bevera es at
the Cheesecake Factory located at 1440 Plaza Place. Current Zoning: DT Downtown District.
SPIN Neighborhood 98. PUBLIC HEARING. This permit is for the restaurant located at the
north end of the Grand Avenue district and east of the Barnes and Noble book store.
The Planning and Zoning Commission recommended approval (7 -0) limiting the permit to the
duration of the lease.
Contact Ken Baker or Dennis KilIough with questions on this item.
7E ZA05 -114. Concept PIan for Highland Meadow Montessori Academy — Multi -Use Facili
located at 1060 East Highland Street. Current Zoning: CS Community Service District. SPIN
Neighborhood #5. PUBLIC HEARING. The plan proposes the addition of an 8,262 square -
foot multi- purpose building to the existing school campus. This will allow for indoor physical
education and other activities.
The applicant has requested a variance to the masonry ordinance which requires eighty percent
(80 %) of all exterior walls to be constructed of a masonry product. The applicant proposes to
apply metal siding as shown on the attached building elevation plans. According to the
applicant's presentation at the Planning and Zoning Commission meeting, the building will
match the existing buildings on the campus. A picture of the existing school building is
included in the staff report.
The spacing required between driveways on an arterial street is 250 feet. The applicant is
proposing a new drive approximately 170 feet from the nearest existing drive to the east. A
variance is needed for the drive to remain in the proposed location.
The Planning and Zoning Commission recommended approval (7 -0) subject to concept plan
review summary #2, dated October 14, 2005; granting the requested variances for masonry and
driveway spacing.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting November 1, 2005
Page 7 of 13
Contact Ken Baker or Dennis Killough with questions on this item.
7F. Resolution No. 05 -062, ZA05-123). Specific Use Permit to allow a kennel — Dir1y Daw z
Entekprises located at 2155 West Southlake Boulevard. Current Zoning: C -3 General
Commercial District. SPIN Neighborhood #8. PUBLIC HEARING. This Specific Use Permit
is being requested for a lease space within the far eastern retail strip building northeast of
Hobby Lobby within the Southlake Market Place shopping center. The purpose of the specific
use permit is to allow for a self -serve dog wash and spa. Although there are no boarding
facilities proposed, the City's definition for a kennel includes the activities of grooming.
Therefore, a specific use permit is required.
The Planning and Zoning Commission recommended denial (6 -1 Boutte). Because this is not a
change in a zoning district boundary or regulation, a super - majority vote is not required for
Council approval. A simple majority is required for approval.
Contact Ken Baker or Dennis Killough with questions on this item.
8A. Ordinance No. 480 -EEE 1 st Reading An amendment to the Comprehensive Zoniniz Ordinance
No. 480 as amended. as it Pertains to Section 29. MH Manufactured Housing District. Four
Peaks Development, the developer of Tuscan Ridge Addition zoned MH (manufactured
housing district) is requesting a text amendment to the rear yard setback. The current and
proposed regulation both maintain a minimum 25 foot -rear yard allowing for some
encroachment up to 15 feet of the rear property line. The current regulation allows 50% of the
width of the principal building to be as close as 15 feet from the rear property line. The
proposed regulation would allow the principal building to lie within 50% of the land area
defined by the 25 and 15 foot -rear yard setbacks and the side yard setbacks. Graphic examples
applying the current and proposed regulations are included in the staff report.
The Planning and Zoning Commission recommended approval (7 -0)
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting November 1, 2005
Page 8 of 13
Contact Ken Baker or Dennis Killough with questions on this item.
8B, Ordinance No. 480 -468. 1" Reading_(ZA05-103). Zoning Change and Development Plan for
Wes ck Hills. being 43.5 acres located at the 1300 and 1500 block of Randol
Mill Avenue and the 2000 block of Morgan Road. Current Zoning: AG Agricultural District,
RE Single Family Residential Estate District, and SF -1A Single Family Residential District.
Requested Zoning: R -PUD Residential Planned Unit Development District. SPIN
Neighborhood #12. This project is located between Randol Mill Avenue and Morgan Road.
There are 40 residential lots proposed on 44 acres, The plan presented to the Planning and
Zoning Commission proposed 41 residential lots. The density is 0.91 DU /Gross Ac. and 1.05
DU/Net Ac. The average lot size is 0.8 acres and there is 5.21 acres of open space which is 12
percent of the gross land area, The primary issues discussed at the Planning and Zoning
Commission hearing were a proposed street connection onto Morgan Road and drainage.
Several residents did not want the street connection to Morgan Road and were concerned about
exacerbating their current drainage problems.
The Planning and Zoning Commission recommended approval (6 -0) subject to development
plan review summary with the following changes:
• granting the variance of the 10' Type `B' bufferyard along the future FM 1938 portion
of Randol Mill Ave;
• granting the variance of the public street right of'way width and pavement width;
• not granting the variance of the side walks but giving the developer the right to a five
foot pedestrian easement; and subject to the following:
providing a cul -de -sac on the Morgan Road access;
• providing a third party independent study of the preliminary drainage plans;
• providing a report to the council on those plans and the third party independent study;
• providing review of construction plans before construction will begin;
• providing a meeting with the Cross Timber Hills HOA president and members;
• requiring the developer to explore the option of a horizontal boring on the eastern side
of the development for the purpose of tree preservation;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting November 1, 2005
Page 9of13
• recommending the city consider a three -way stop sign at the intersection of Morgan
Road and Randol Mill Avenue;
• the developer considering the advantages of a berm on the south side of the property;
requiring an architectural stone wall feature in the drainage area on the southeast corner
of the property; and
• requiring a tree survey on the southeast detention buffer area indicating what trees will
remain and what trees will be cut down.
An alternate plan has been submitted which removes the street connection onto Morgan road.
This plan is included in the staff report.
A warrant study regarding the recommendation for a three -way stop at the 90 degree curve of
Randal Mill and Morgan Road was performed by Lee Engineering. The study concluded that a
three -way stop is not needed.
Cheatham and Associates has reviewed the applicant's drainage study and has provided an
initial analysis. An updated analysis is included in the staff report. A meeting with the Cross
Timber Hills HOA and the developer's engineer is scheduled for Thursday October 27, 2005.
Contact Ken Baker or Dennis Killough with questions on this item.
8C Ordinance Na. 480 -469. 1 ST Reading ZA05-109 Zoning Change far roe located at 1583
Randol Mill Avenue, being approximately 1.804 square feet. described as a portion of Tract IF,
J. Childress Survey. Abstract No, 253. Current Zonin : AG A icultural District. Requested
Zoning: SF -lA Single Family Residential District. SPIN Neighborhood #12. This item and the
following agenda item are zoning changes needed so that the zoning districts will match on two
small parcels of land that are being swapped as part of the Westwyck Hills development
(previous item). The Planning and Zoning Commission recommended approval (6 -0).
Contact Ken Baker or Dennis Killough with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting November 1, 2005
Page 10 of 13
8D, Ordinance No. 480 -470. 1" Readin ZA05 -110. Zoning Chan ge for - property located at 1581
Randal Mill Avenue. being approximately 0.48 acres, described as a portion of Lot 4. J.
Childress No. 253 Addition. Current Zoning: RE Single Family Residential Estate District.
Requested Zoning: SF -lA Single Residential District. SPIN Neighborhood #12. This
item and the previous agenda item are zoning changes needed so that the zoning districts will
match on two small parcel of land that are being swapped as part of the Westwyck Hills
development (item 8B). The Planning and Zoning Commission recommended approval (6 -0).
Contact Ken Baker or Dennis Killough with questions on this item.
8E. Ordinance No. 480 -471. 1" Reading (ZA05 -108). Zoning Change and Site Plan for Lots 2 and
3. Block A. Commerce Business Park; being approximately 4.24 acres located at 275 through
325 Commerce Street, Current Zoning: I -1 Light Industrial District. Requested Zoning: S -P -1
Detailed Site Plan District. SPIN Neighborhood All buildings and improvements are
existing. No new improvements are proposed. The purpose of this request is to add some retail
type uses to the permitted 1 -1 (light industrial) uses.
The Planning and Zoning Commission recommended approval (7 -0) subject to site plan review
summary #1, dated October 14, 2005; recognizing the applicant's willingness to institute a
reciprocal parking agreement; adding permitted uses that are itemized as attachment C but
striking items 1- health and physical fitness centers and gyms, 7 - sporting goods and 12 -
indoor training school, and stating the parking would have to meet city code,
Contact Ken Baker or Dennis Killough with questions on this item.
9A. Resolution No. 05 -063. Appoint members to the Joint Drug and Alcohol Awareness
Committee. As directed by Council at the October 18 meeting, this item is on ,your agenda to
appoint a citizen -at -large representative to expire May 2007.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting November 1, 2005
Page I 1 of 13
10A. Placement of Historic La Cabin. The Southlake Historical Society (SHS) approached the City
requesting placement in a city park of an 1860's -era log cabin originally located in the John A.
Freeman survey in Southlake, Once constructed, the cabin will be approximately 12' x 15' and
include proposed site amenities such as walkways, landscaping, signage, and lighting. Per
previous direction from City Council, staff and SHS reviewed several locations within the
parks system for potential placement and recommended two site options: 1) Noble Oaks Park;
and 2) Summit Park in Town Square. The review measured advantages and challenges
associated with each site, as well as shared items for consideration to include visual appeal,
security, fit with surrounding parkland uses, and proximity to high traffic locations and
original cabin site. Both parks are listed within the Parks, Recreation, and Open Space Master
Plan as being well- suited for reconstruction and display of Southlake historical structures. Staff
will provide the Council with a presentation on this item and a representative of SHS will also
be available to address any question you might have.
Contact Steve Polasek with questions on this item.
1 IA. State Highway 114 - Carroll Avenue Texas turnaround bridge through the RTC Partnership
Program 3 Call for Projects. cts. Consider submitting the construction of a Texas turn- around at the
SHI14 - Carroll Avenue intersection as a project in the upcoming Regional Transportation
Commission Partnership -3 Program. The construction of the Texas turn - around will allow for
a more efficient movement of traffic generated from the Gateway Church site as well as
improve access to the northern portion of Town Square. Staff will provide a presentation on
this item at the meeting.
Contact Ken Baker with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting November 1, 2005
Page 12 of 13
OTHER ITEMS OF INTEREST
1. Update from the October 25 JUC meeting
• The JUC briefly discussed the idea of exploring opportunities for joint use as it relates
to operations as presented by Craig Rothmeier. They are amenable to reviewing this
idea further and requested placement as a future agenda item for a "brain storming"
session to identify areas of City and CISD operations where potential economies of
scale may exist. No commitments were made from either side, although both agreed
cost saving measures are advantageous and opportunities should be considered.
• CISD brought up concerns with the new sidewalk along Shady Oaks at Durham, The
issue is that the sidewalk layout requires an additional crossing guard (approximately
$6,000 per year). CISD also expressed safety concerns as it relates to where pedestrian
and vehicular traffic interact. JUC asked the City and CISD to look at potential
solutions, associated costs, and discuss proposed cost sharing opportunities. Staff will
be discussing this issue in preparation for future TUC discussions.
• John Terrell was appointed Chair of the JUC and CISD Board President Erin Shoupp
was appointed Vice - Chair,
• CISD has indicated a willingness to involve their Spanish program in Sister Cities
communications with El Fuerte, Mexico. Use of the Spanish program may result in an
increase in communications between the two communities and an opportunity for CISD
students to practice their skill while developing relationships with their peers in Mexico.
2. 50 Anniversary Logo Subcommittee_ update. As you may be aware, the Southlake 50`
Anniversary Committee has been working on recommendations to present to you regarding a
new City of Southlake logo. A contest was recently held inviting all Southlake residents and
businesses to submit entries. The contest deadline was Oct. 17. The logo subcommittee met
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting November 1, 2005
Page 13 of 13
last week to review the entries and determined that none clearly embraced the goal. The
subcommittee created a short survey to receive input from you on what you feel best describes
Southlake (key words or phrases, graphic images, colors). The subcommittee will then compile
your answers and meet with local graphic design consultants to create some sample logos for
your review.
The survey can be completed on line at www, cityofsouthlake .com/council_survey,asp or a
copy has been attached for you to complete and return by Tuesday, November 1,
Contact logo subcommittee chair Stefanie Wagoner with questions on this item.
3. Attachments
9 City of Rockwall compliments to Tara Brooks
• Logo survey
SKY
Staff Direct Phone Numbers:
Baker, Ken, Director of Planning, 748 -8067
Blagg, Jim, Assistant City Manager, 748 --8601
Farivell, Lori, City Secretary, 748 -8016
Hugman, Kevin, Director of Human Resources, 748 -8193
Jackson, Sharen, Finance Director, 748 -8042
Last, Greg, Director of Economic Development, 748 -8037
Polasek, Steve, Director Community Services, 748 -8021
Sinith, Rick, Director of'DPS, 748 -8108
Thatcher, Ben, Assistant to the City Manager, 748 -8005
Thomas, Charlie, Interim Director Public Works, 748 -8089
Wagoner, Stefanie, Economic Development Specialist, 748 -8038
Yelverton, Shana, City Manager; 748 -8001
Page 1 of I
Diana Smith
From: cgriffin @rockwall.com
Sent: Wednesday, October 26, 2005 10:06 AM
To: Diana Smith
Subject: Email sent from City of Southlake Web Site
Name: Cliff Griffin
Phone: 972. 824 -6670
Email: cgriffin @rackwall,com
Comments: I just wanted to pass along a compliment concerning one of your employees in the City
Secretary's office. I am the Code Enforcemetn Supervisor for the City of Rockwall, and called her
concerning some information I needed on an address in Southlake. Tara was extremely courteous and
professional. She not only called me back the next day to let me know she was still looking for the info I
needed, she also called me today to let me know she had found a phone number for me, I understand and
appreciate the need for providing good customer service in City government, and Tara has demonstrated
to what quality customer service can be. She should be complimented and commended for her efforts,
Sincerely, Cliff Griffin City of Rockwall Code Enforcement Department
10/26/2005
Southlake City Council Logo Survey
Please take a moment to provide input for the City of Southlake logo redesign effort.
Your responses will serve as guidelines for the generation of a new City of Southlake
logo.
Your answers will remain anonymous.
lease list up to 4 keywords / phrases you feel best epitomize the City of
outhlake:
Y
0
0
n
I Please list any graphics you would like to see incorporated in the City of
Southlake Joao:
1
K
3
What color(s) would you like to use ?:
What color(s) would you NOT like to use ?:
Other cities' logos you particularly like, and why:
�I
Name (for tracking purposes only):