Loading...
Item 4BCity of 5outhlake, Texas MEMORANDUM October 26, 2005 TO: Honorable Mayor and Members of City Council FROM: Shana K. Yelverton, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting November 1, 2005 4A. Mayor's Report 1. Special resentation to State Representative Vicki Truitt. The Mayor will make a presentation to Representative Truitt. Contact hire with questions on this item. 4& City Manager's Report 1. Introduction of newly appointed staff members. I will introduce Assistant City Manager Jim Blagg, Director of Public Safety Rick Smith, and Director of Community Services Steve Polasek, Contact me if you have any questions. 4C, School Board Report. Interim Carroll Independent School District Superintendent, Dr. Diane Frost, will be present to give the report. Contact Lori Farwell with questions on this item. 5A. Approve the minutes for the October 11. 2005 special City Council work session and for the October 18. 2005, regular City Council meeting Contact Lori Farwell with questions on this item. 5B. Award the bid for the construction of the Florence 1.5 MG Elevated Composite Water Storage Tank to Landmark Structures in the amount of $2.460.100. In the FY2004 -05 CIP, $2,641,786 was approved for the construction of a 1.5 MG elevated composite water storage tank to replace the existing 0.5 MG elevated storage tank located at the end of Brewer Drive off Florence Road. This 0.5 MG tank serves the city's high pressure plain in the west side of the city. The existing tank was moved from Bicentennial Park in 1988 to the Florence location where it had been in service ever since. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 1, 2005 Page 2 of 13 The new elevated tank is designed similar to the Mixon Tank constructed in 1999. This project also includes the reconstruction of Brewer Drive which provides access to the water tank site off Florence Road. The low bidder is Landmark Structures with a bid in the amount of $2,460,100. Although we only received one bid, the bid is below the engineer's estimate of probable costs, Contact Charlie Thomas with questions on this item. 5C. Resolution No. 05 -059. Endorse the application for fundin the Pearson Lane and F.M. 1709 Intersection Improvements through the RTC Partnership Pro am 3 Call for Projects. A resolution requesting that the construction of the FM 1709/Pearson Lane intersection be included as projects in the Regional Transportation Commission Partnership -3 program. Contact Ken Baker with questions on this item. 5D� Resolution No. 05 -064. Endorse the application for funding the cqpacily improvements of North White Cha el Boulevard from Hi bland Avenue to Emerald Boulevard through the RTC Partnership Pro am 3 Call for Projects. A resolution requesting that the widening of White Chapel Boulevard (Highland St, to Emerald Rd.) to a four lane divided facility be included in the RTC Partnership program. Contact Ken Baker with questions on this item. 5E. Approve a grazing lease between City of Southlake and Rover Hutton. Mr. Roger Hutton began leasing the property (30 acres) located at 160 East Dove Road (North DPS site) in 2002. For a better description see the attached map to Sharen's memo, The rent is $8.00 per acre per year and the lease is for twelve months from November 1, 2005 until November 1, 2006. Honorable Mayor and Members of City Council Agenda Item Cornments and Other Items of Interest City Council Meeting November 1, 2005 Page 3 of 13 Mr. Hutton uses the property for grazing cattle. The lease requires for Mr. Hutton to install and maintain any fencing necessary to keep livestock confined. Also, the tenant must obey all Iaws, ordinances, orders, and rules and regulations applicable to the use, condition, and occupancy of the premises. Contact Sharen Jackson with questions on this item. 5F. Authorize the Ma or to enter into an Interlocal Agreement with Carroll Independent School District for the provision of School Resource Officers outlining their duties, and establishin remuneration for services. DPS has provided sworn police officers as School Resource Officers (SROs) since 1991. They currently work in the senior high school, high school, and one works both middle schools. They provide security and work with both students and the school administration to resolve problems and reduce violence in the schools. We have approached CISD with a proposal to share funding of this program but they were unable to commit any funds this year. We will continue to pursue these discussions with them. At this point in time, 25% of the funding for the SRO program is covered in the General Fund with 75% still being funded out of the Crime Control and Prevention District budget. This agreement has been revised to clarify the duties and roles of the SRO and to define the SROs as police department employees and with renewal scheduled on an annual basis. The essential roles and functions of the SRO remain unchanged. Contact Rick Smith or Wade Goolsby with questions on this item. 5G. Ordinance No. 480 -DDD, I" Reading. An amendment to the Comprehensive Zoning Ordinance No. 480. as amended, as it pertains to Section 16, MF -1 Two FgpAly Residential District. This item has been requested to be tabled by the applicant. 7A. Ordinance No. 480 -464x. 2" Reading (ZA05 -117). Zoning Change and Site Plan for Baylor Family Health Center at Southlake located on the south side of East Southlake Boulevard Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 1, 2005 Page 4 of 13 approximately 550 feet east of Byron Nelson Parkway at 155 Pecan Creek Drive. Current Zoning: S -P -1 Detailed Site Plan District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood #9e, PUBLIC HEARING. This item has returned to the City Council to request removal of the condition requiring execution of a reciprocal parking and access agreement prior to a certificate of occupancy being issued. The applicant was unable to reach an agreement with the owner at the southwest corner of Pecan Creek Drive and East Southlake Boulevard. There are no other changes requested. The Planning and Zoning Commission recommended approval (4 -0) as presented and subject to the site plan review summary. The City Council approved first reading on consent (6 -0) as presented subject to the staff review summary and with the condition that a reciprocal parking and cross access agreement be executed with the owner at the northwest corner of Zena Rucker Road and Pecan Creek Drive and the owner along the south side of Zena Rucker Road, Contact Ken Baker or Dennis Killough with questions on this item. 7B. ZA05 -087. Site Plan for Lot 7 Players Circle Addition located on the south side of West Southlake Boulevard at the intersection of West Southlake Boulevard and Meadowlark Lane. Current Zoning: C -3 General Commercial District. SPIN Neighborhood #16. PUBLIC HEARING. The plan proposes a 6,208 square -foot building for medical and general office uses. The following variances are being requested: • Driveway Stacking — The minimum driveway stacking depth is 50 feet, The applicant is requesting stacking depths of ±47 feet and ±49 feet. Parking— The applicant is requesting a 10% reduction in the required parking. Honorable Mayor and Members of City Council Agenda Item. Comments and Other Items of Interest City Council Meeting November 1, 2005 Page 5 of 13 The Planning and Zoning Commission recommended approval (7-0) subject to site plan review summary 43 dated October 14, 2005; granting the requested variances, noting detention requirements and a trash enclosure joint use agreement. Contact Ken Baker or Dennis Killough with questions on this item. 7C. Resolution No. 05 -060 ZA05 -105 Specific Use Permit to allow a tent for the puipose of p romoting retail sales at Anderson's Furniture located at 2140 East Southlake Boulevard. Current Zoning: C -3 General Commercial District. SPIN Neighborhood #8. PUBLIC HEARING. This is the furniture store located in the southwest corner of the retail strip in Village Center. The tent is proposed to be approximately 2,100 square -feet and is to be set up for the dates of Friday, November 4 through Sunday, November 13. The sales event will end Saturday, November 12. The hours of operation for the sale will be from 8 a.m. to 5 p.m. each day. The tent is proposed to be located in the central parking area of shopping center and is estimated to reduce the number of parking spaces on the site by 16 spaces at the most. Adequate parking remains on site. A permit from building services is required prior to installation of the tent. Duration of tent: November 4 through November 13 Hours of Operation: 8 a.m. to 5 p.m. daily Parking: Estimated to reduce parking by 10 to 16 spaces Signs: No signs are being proposed The Planning and Zoning Commission recommended approval (7 -0) limiting the permit to November 4 through November 12, 2005, with the hours 8 a.m. — 5 p.m, daily and requiring renderings of any signage be presented to City Council. No signage has been provided. Contact Ken Baker or Dennis Killough with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 1, 2005 Page 6 of 13 71). Resolution No. 05 -061, ZA05 -106 , Specific Use Permit for the sale of alcoholic bevera es at the Cheesecake Factory located at 1440 Plaza Place. Current Zoning: DT Downtown District. SPIN Neighborhood 98. PUBLIC HEARING. This permit is for the restaurant located at the north end of the Grand Avenue district and east of the Barnes and Noble book store. The Planning and Zoning Commission recommended approval (7 -0) limiting the permit to the duration of the lease. Contact Ken Baker or Dennis KilIough with questions on this item. 7E ZA05 -114. Concept PIan for Highland Meadow Montessori Academy — Multi -Use Facili located at 1060 East Highland Street. Current Zoning: CS Community Service District. SPIN Neighborhood #5. PUBLIC HEARING. The plan proposes the addition of an 8,262 square - foot multi- purpose building to the existing school campus. This will allow for indoor physical education and other activities. The applicant has requested a variance to the masonry ordinance which requires eighty percent (80 %) of all exterior walls to be constructed of a masonry product. The applicant proposes to apply metal siding as shown on the attached building elevation plans. According to the applicant's presentation at the Planning and Zoning Commission meeting, the building will match the existing buildings on the campus. A picture of the existing school building is included in the staff report. The spacing required between driveways on an arterial street is 250 feet. The applicant is proposing a new drive approximately 170 feet from the nearest existing drive to the east. A variance is needed for the drive to remain in the proposed location. The Planning and Zoning Commission recommended approval (7 -0) subject to concept plan review summary #2, dated October 14, 2005; granting the requested variances for masonry and driveway spacing. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 1, 2005 Page 7 of 13 Contact Ken Baker or Dennis Killough with questions on this item. 7F. Resolution No. 05 -062, ZA05-123). Specific Use Permit to allow a kennel — Dir1y Daw z Entekprises located at 2155 West Southlake Boulevard. Current Zoning: C -3 General Commercial District. SPIN Neighborhood #8. PUBLIC HEARING. This Specific Use Permit is being requested for a lease space within the far eastern retail strip building northeast of Hobby Lobby within the Southlake Market Place shopping center. The purpose of the specific use permit is to allow for a self -serve dog wash and spa. Although there are no boarding facilities proposed, the City's definition for a kennel includes the activities of grooming. Therefore, a specific use permit is required. The Planning and Zoning Commission recommended denial (6 -1 Boutte). Because this is not a change in a zoning district boundary or regulation, a super - majority vote is not required for Council approval. A simple majority is required for approval. Contact Ken Baker or Dennis Killough with questions on this item. 8A. Ordinance No. 480 -EEE 1 st Reading An amendment to the Comprehensive Zoniniz Ordinance No. 480 as amended. as it Pertains to Section 29. MH Manufactured Housing District. Four Peaks Development, the developer of Tuscan Ridge Addition zoned MH (manufactured housing district) is requesting a text amendment to the rear yard setback. The current and proposed regulation both maintain a minimum 25 foot -rear yard allowing for some encroachment up to 15 feet of the rear property line. The current regulation allows 50% of the width of the principal building to be as close as 15 feet from the rear property line. The proposed regulation would allow the principal building to lie within 50% of the land area defined by the 25 and 15 foot -rear yard setbacks and the side yard setbacks. Graphic examples applying the current and proposed regulations are included in the staff report. The Planning and Zoning Commission recommended approval (7 -0) Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 1, 2005 Page 8 of 13 Contact Ken Baker or Dennis Killough with questions on this item. 8B, Ordinance No. 480 -468. 1" Reading_(ZA05-103). Zoning Change and Development Plan for Wes ck Hills. being 43.5 acres located at the 1300 and 1500 block of Randol Mill Avenue and the 2000 block of Morgan Road. Current Zoning: AG Agricultural District, RE Single Family Residential Estate District, and SF -1A Single Family Residential District. Requested Zoning: R -PUD Residential Planned Unit Development District. SPIN Neighborhood #12. This project is located between Randol Mill Avenue and Morgan Road. There are 40 residential lots proposed on 44 acres, The plan presented to the Planning and Zoning Commission proposed 41 residential lots. The density is 0.91 DU /Gross Ac. and 1.05 DU/Net Ac. The average lot size is 0.8 acres and there is 5.21 acres of open space which is 12 percent of the gross land area, The primary issues discussed at the Planning and Zoning Commission hearing were a proposed street connection onto Morgan Road and drainage. Several residents did not want the street connection to Morgan Road and were concerned about exacerbating their current drainage problems. The Planning and Zoning Commission recommended approval (6 -0) subject to development plan review summary with the following changes: • granting the variance of the 10' Type `B' bufferyard along the future FM 1938 portion of Randol Mill Ave; • granting the variance of the public street right of'way width and pavement width; • not granting the variance of the side walks but giving the developer the right to a five foot pedestrian easement; and subject to the following: providing a cul -de -sac on the Morgan Road access; • providing a third party independent study of the preliminary drainage plans; • providing a report to the council on those plans and the third party independent study; • providing review of construction plans before construction will begin; • providing a meeting with the Cross Timber Hills HOA president and members; • requiring the developer to explore the option of a horizontal boring on the eastern side of the development for the purpose of tree preservation; Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 1, 2005 Page 9of13 • recommending the city consider a three -way stop sign at the intersection of Morgan Road and Randol Mill Avenue; • the developer considering the advantages of a berm on the south side of the property; requiring an architectural stone wall feature in the drainage area on the southeast corner of the property; and • requiring a tree survey on the southeast detention buffer area indicating what trees will remain and what trees will be cut down. An alternate plan has been submitted which removes the street connection onto Morgan road. This plan is included in the staff report. A warrant study regarding the recommendation for a three -way stop at the 90 degree curve of Randal Mill and Morgan Road was performed by Lee Engineering. The study concluded that a three -way stop is not needed. Cheatham and Associates has reviewed the applicant's drainage study and has provided an initial analysis. An updated analysis is included in the staff report. A meeting with the Cross Timber Hills HOA and the developer's engineer is scheduled for Thursday October 27, 2005. Contact Ken Baker or Dennis Killough with questions on this item. 8C Ordinance Na. 480 -469. 1 ST Reading ZA05-109 Zoning Change far roe located at 1583 Randol Mill Avenue, being approximately 1.804 square feet. described as a portion of Tract IF, J. Childress Survey. Abstract No, 253. Current Zonin : AG A icultural District. Requested Zoning: SF -lA Single Family Residential District. SPIN Neighborhood #12. This item and the following agenda item are zoning changes needed so that the zoning districts will match on two small parcels of land that are being swapped as part of the Westwyck Hills development (previous item). The Planning and Zoning Commission recommended approval (6 -0). Contact Ken Baker or Dennis Killough with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 1, 2005 Page 10 of 13 8D, Ordinance No. 480 -470. 1" Readin ZA05 -110. Zoning Chan ge for - property located at 1581 Randal Mill Avenue. being approximately 0.48 acres, described as a portion of Lot 4. J. Childress No. 253 Addition. Current Zoning: RE Single Family Residential Estate District. Requested Zoning: SF -lA Single Residential District. SPIN Neighborhood #12. This item and the previous agenda item are zoning changes needed so that the zoning districts will match on two small parcel of land that are being swapped as part of the Westwyck Hills development (item 8B). The Planning and Zoning Commission recommended approval (6 -0). Contact Ken Baker or Dennis Killough with questions on this item. 8E. Ordinance No. 480 -471. 1" Reading (ZA05 -108). Zoning Change and Site Plan for Lots 2 and 3. Block A. Commerce Business Park; being approximately 4.24 acres located at 275 through 325 Commerce Street, Current Zoning: I -1 Light Industrial District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood All buildings and improvements are existing. No new improvements are proposed. The purpose of this request is to add some retail type uses to the permitted 1 -1 (light industrial) uses. The Planning and Zoning Commission recommended approval (7 -0) subject to site plan review summary #1, dated October 14, 2005; recognizing the applicant's willingness to institute a reciprocal parking agreement; adding permitted uses that are itemized as attachment C but striking items 1- health and physical fitness centers and gyms, 7 - sporting goods and 12 - indoor training school, and stating the parking would have to meet city code, Contact Ken Baker or Dennis Killough with questions on this item. 9A. Resolution No. 05 -063. Appoint members to the Joint Drug and Alcohol Awareness Committee. As directed by Council at the October 18 meeting, this item is on ,your agenda to appoint a citizen -at -large representative to expire May 2007. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 1, 2005 Page I 1 of 13 10A. Placement of Historic La Cabin. The Southlake Historical Society (SHS) approached the City requesting placement in a city park of an 1860's -era log cabin originally located in the John A. Freeman survey in Southlake, Once constructed, the cabin will be approximately 12' x 15' and include proposed site amenities such as walkways, landscaping, signage, and lighting. Per previous direction from City Council, staff and SHS reviewed several locations within the parks system for potential placement and recommended two site options: 1) Noble Oaks Park; and 2) Summit Park in Town Square. The review measured advantages and challenges associated with each site, as well as shared items for consideration to include visual appeal, security, fit with surrounding parkland uses, and proximity to high traffic locations and original cabin site. Both parks are listed within the Parks, Recreation, and Open Space Master Plan as being well- suited for reconstruction and display of Southlake historical structures. Staff will provide the Council with a presentation on this item and a representative of SHS will also be available to address any question you might have. Contact Steve Polasek with questions on this item. 1 IA. State Highway 114 - Carroll Avenue Texas turnaround bridge through the RTC Partnership Program 3 Call for Projects. cts. Consider submitting the construction of a Texas turn- around at the SHI14 - Carroll Avenue intersection as a project in the upcoming Regional Transportation Commission Partnership -3 Program. The construction of the Texas turn - around will allow for a more efficient movement of traffic generated from the Gateway Church site as well as improve access to the northern portion of Town Square. Staff will provide a presentation on this item at the meeting. Contact Ken Baker with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 1, 2005 Page 12 of 13 OTHER ITEMS OF INTEREST 1. Update from the October 25 JUC meeting • The JUC briefly discussed the idea of exploring opportunities for joint use as it relates to operations as presented by Craig Rothmeier. They are amenable to reviewing this idea further and requested placement as a future agenda item for a "brain storming" session to identify areas of City and CISD operations where potential economies of scale may exist. No commitments were made from either side, although both agreed cost saving measures are advantageous and opportunities should be considered. • CISD brought up concerns with the new sidewalk along Shady Oaks at Durham, The issue is that the sidewalk layout requires an additional crossing guard (approximately $6,000 per year). CISD also expressed safety concerns as it relates to where pedestrian and vehicular traffic interact. JUC asked the City and CISD to look at potential solutions, associated costs, and discuss proposed cost sharing opportunities. Staff will be discussing this issue in preparation for future TUC discussions. • John Terrell was appointed Chair of the JUC and CISD Board President Erin Shoupp was appointed Vice - Chair, • CISD has indicated a willingness to involve their Spanish program in Sister Cities communications with El Fuerte, Mexico. Use of the Spanish program may result in an increase in communications between the two communities and an opportunity for CISD students to practice their skill while developing relationships with their peers in Mexico. 2. 50 Anniversary Logo Subcommittee_ update. As you may be aware, the Southlake 50` Anniversary Committee has been working on recommendations to present to you regarding a new City of Southlake logo. A contest was recently held inviting all Southlake residents and businesses to submit entries. The contest deadline was Oct. 17. The logo subcommittee met Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting November 1, 2005 Page 13 of 13 last week to review the entries and determined that none clearly embraced the goal. The subcommittee created a short survey to receive input from you on what you feel best describes Southlake (key words or phrases, graphic images, colors). The subcommittee will then compile your answers and meet with local graphic design consultants to create some sample logos for your review. The survey can be completed on line at www, cityofsouthlake .com/council_survey,asp or a copy has been attached for you to complete and return by Tuesday, November 1, Contact logo subcommittee chair Stefanie Wagoner with questions on this item. 3. Attachments 9 City of Rockwall compliments to Tara Brooks • Logo survey SKY Staff Direct Phone Numbers: Baker, Ken, Director of Planning, 748 -8067 Blagg, Jim, Assistant City Manager, 748 --8601 Farivell, Lori, City Secretary, 748 -8016 Hugman, Kevin, Director of Human Resources, 748 -8193 Jackson, Sharen, Finance Director, 748 -8042 Last, Greg, Director of Economic Development, 748 -8037 Polasek, Steve, Director Community Services, 748 -8021 Sinith, Rick, Director of'DPS, 748 -8108 Thatcher, Ben, Assistant to the City Manager, 748 -8005 Thomas, Charlie, Interim Director Public Works, 748 -8089 Wagoner, Stefanie, Economic Development Specialist, 748 -8038 Yelverton, Shana, City Manager; 748 -8001 Page 1 of I Diana Smith From: cgriffin @rockwall.com Sent: Wednesday, October 26, 2005 10:06 AM To: Diana Smith Subject: Email sent from City of Southlake Web Site Name: Cliff Griffin Phone: 972. 824 -6670 Email: cgriffin @rackwall,com Comments: I just wanted to pass along a compliment concerning one of your employees in the City Secretary's office. I am the Code Enforcemetn Supervisor for the City of Rockwall, and called her concerning some information I needed on an address in Southlake. Tara was extremely courteous and professional. She not only called me back the next day to let me know she was still looking for the info I needed, she also called me today to let me know she had found a phone number for me, I understand and appreciate the need for providing good customer service in City government, and Tara has demonstrated to what quality customer service can be. She should be complimented and commended for her efforts, Sincerely, Cliff Griffin City of Rockwall Code Enforcement Department 10/26/2005 Southlake City Council Logo Survey Please take a moment to provide input for the City of Southlake logo redesign effort. Your responses will serve as guidelines for the generation of a new City of Southlake logo. Your answers will remain anonymous. lease list up to 4 keywords / phrases you feel best epitomize the City of outhlake: Y 0 0 n I Please list any graphics you would like to see incorporated in the City of Southlake Joao: 1 K 3 What color(s) would you like to use ?: What color(s) would you NOT like to use ?: Other cities' logos you particularly like, and why: �I Name (for tracking purposes only):