Item 5BCity of Southlake, Texas
MEMORANDUM
September 13, 2005
To: Shana Yelverton, City Manager
From: Gary Gregg, Technical Services Manager
Subject: Award of a Request for Proposal for purchase of iSeries 520 to KS2
Technologies in the amount of $61,327.00
Action Requested: City Council approval of award of Request for Proposal for purchase of
iSeries 520 to KS2 Technologies.
Background
Information: The current AS400 minicomputer in DPS was purchased in 1999. This
computer performs all the dispatch functions as well as records
management and jail and property functions. We have upgraded the
storage space to its maximum capacity. The computer is at its end of life
cycle. The Crime Control and Prevention District approved $75,000 for
the replacement of this piece of equipment. On September 9, 2005 the City
opened sealed RFP high technology proposals to purchase an iSeries 520.
The advertisement began August 21, 2005 and ran through August 26,
2005. Staff conducted the RFP process in compliance with applicable laws
and procedures. One vendor submitted a proposal for this project (KS2
Technologies).
The proposal identified several areas in which costs could be trimmed
without affecting the delivery of the service goals. A tabulation attached
demonstrated that the proposal is within the budgeted amount.
Financial
Considerations: There are funds for this project in the FY 2004/05 Crime Control and
Prevention District budget.
Citizen Input/
Board Review: This item was budgeted in the FY 2004/05 Crime Control and Prevention
District budget.
Legal
Review: The process followed State bidding procedures for high technology
proposals. The total amount of this purchase requires City Council
approval.
Alternatives: The Council may approve the purchase or deny it.
Supporting
Documents: Proposal tabulation
Staff
Recommendation: City Council approval of award of Request for Proposal for purchase of
iSeries 520 to KS2 Technologies in the amount of $61,327.
Staff
Contact: Gary Gregg, Technical Services Manager
Bid Tabulation
Vendor Equipment Maintenance Total
*KS2 Technologies $46838.99 $61,327.0
$14488.01 0
* includes three year hardware and software maintenance 24x7