Item 5A (2)City of Southlake
SPECIAL CITY COUNCIL WORK SESSION
TOWN HALL 3 rd FLOOR TRAINING ROOMS
SEPTEMBER 6, 2005
MINUTES
CITY COUNCIL PRESENT Mayor Andy Wambsganss, Mayor Pro Tem Keith Shankland,
Deputy Mayor Pro Tem Carolyn Morris, and Councilmembers Gregory Jones, Virginia M.
Muzyka, and John Terrell.
CITY COUNCIL ABSENT Councilmember Laura K. Hill.
STAFF PRESENT City Manager Shana Yelverton, Assistant to the City Manager Ben
Thatcher, Intern Matthew Kotter, Information System Technician Sam Cobb, Interim Director of
Public Safety Richard Smith, Chief of Fire Services Robert Finn, Community Services Officer
Michael Bedrich, Fire Inspector John Ard, Intern Ross Korkmas, Economic Development
Specialist Stefanie Wagoner, Director of Finance Sharen Elam, Director of Human Resources
Kevin Hugman, Public Works Operations Manager Chuck Kendrick, and Deputy City Secretary
Tara Brooks.
Agenda Item No. 1. Call to order Mayor Wambsganss called the work session to order at 2:06
p.m. Eric Hulet from Grace Community Church led the invocation.
Agenda Item No. 2. Discuss: Coordinated community response for hurricane relief. Mayor
Wambsganss stated the City was unable to provide shelters because there was no place that meet
all of the criteria for shelters as established by the American Red Cross. The City is exploring
availability of funds and different ways to contribute. Mayor Wambsganss explained this was an
information gathering session to allow the City to better measure and determine what long term
efforts it can undergo.
Mayor Wambsganss opened the floor to allow each organization to describe their relief efforts.
Carroll Independent School District - Diane Frost and Trustee Erin Shoupp
• Creating an Adopt a District Program
• Working with families moving into school district
• Student groups are collecting water
• Contact School District as soon as possible regarding students being sheltered in
Southlake
Grace Community Church — Eric Hulet
• Teaming with national denomination relief efforts
• Partnering with Mt. Gilead in Keller
Department of Public Safety — Chief Finn
• Providing security assistance to Arlington shelters
• Monitoring evacuation needs
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Citizen Emergency Relief Team and D.P. S. Citizen's Association — Anne Wise
• Members have undergone shelter management training
• Members are available to volunteer as needed
Christmas is For Children — Linda Pavona and Dana Fidler
Hosting a canned food drive at DPS West Facility - Distributing to families moving into
apartments and being sheltered in homes in Southlake
Teaming with Battered Woman's Shelter to collect household items
Looking for volunteers to load trucks and deliver to various sites
Mayor's Advisory Committee — Leon Wambgsanss
• Has database of all churches in Southlake and can assistance with communication
Christ Our King Church — David Whitington
• Church members are assisting at receiving centers
• Church members are available to volunteer as needed
• Teaming with G.R.A.C.E.
City of Southlake — City Manager Yelverton
• Coordinating with Tarrant County Relief Efforts
• Using website to keep community updated on relief efforts
• City employees available to volunteer as needed
Southlake Chamber of Commerce — Giovanna Phillips
• Will provide assistance for job placement
S.P.I.N. and Senior Advisory Commission — David Baltimore
• Can assist in communication
• Members available to volunteer as needed
D/FW Airport — John Terrell
• Community Relief Fund
• Teaming with G.R.A.C.E.
• Has a donation center for goods and supplies
• Delta hanger is being used to store and ship food
• Flights donated by airlines to take supplies to Louisiana and Mississippi
• Blood Drive, Wednesday, September 7, 2005 D/FW Car Rental
Gateway Church — Mark Jobe and Stephen Prior
• Teaming with Life Outreach International to get supplies to devastated areas
• 80 families available to shelter evacuees
• Preparing feeding teams and construction teams to send to Louisiana
• Collecting satellite telephones
Cornerstone Bible Church — John Watson
• Providing referrals to appropriate organizations
• Providing support to local families that are sheltering evacuees
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• Church members are available to adopt families
• Exploring opportunities to provide diversions /entertainment
• Providing counseling
Southlake Boulevard Church - Doug Allison and Janice Morris
• Church members are available to volunteer as needed
• Exploring possibility of Community Praise Concert
Grapevine Relief and Community Exchange — Tricia Wood
• Providing emergency relief assistance
• Collecting food, clothing, gas vouchers, phone cards, etc.
• Providing stop -gap funding until F.E.M.A. money is available
• Assisting families at DFW Hilton
• Teaming with United Way and Battered Women's Shelter
• Community Clinic open Thursday, September 8, Presbyterian Church in Grapevine
• Benefit Concert Thursday, September 15, Palace Theater in Grapevine
Lonesome Dove Baptist Church — Coy Quesenbury
• Teaming with GRACE.
• Church members are available to volunteer as needed
Southlake Woman's Club — Wendy Stokes
• Collecting school supplies
• Members available to volunteer as needed
Anchor Church — Cyndi Stansky
• Looking for other churches /organizations to partner with
• Can provide administrative support
• Can provide storage areas
Pathways Church — Christine Tata
• Teaming with Community Storehouse
Keep Southlake Beautiful and Southlake Garden Club — Liz Durham
• Donating money to Red Cross
• Selling engravable bricks in Liberty Garden Phase II to collect money
• Collecting cell phones at the Community Center or Metroport Teen Court
• Organizing cleanup management and recycling programs through Keep America
Beautiful and Keep Texas Beautiful
• Members available to volunteer as needed
Southlake Harbor Church — Matt Turner
• Having clothing drive and food drive
• Church members are looking for evacuees to shelter
• Teaming with G.R.A.C.E.
• Preparing feeding teams and construction teams to send to Louisiana
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Moms in Touch, International — Debbie Mason
• Collecting formula and diapers
• Creating prayer groups to pray for children of the disaster
• Looking for volunteers
• Luncheon Thursday, September 8, 11:30, Timarron Country Club
Missions International — Bob Mason
• Raising money
• Has warehouses that are available for storing goods
Metroport Meals on Wheels — Mary King
• Providing meal assistance to all ages
• Teaming with senior organizations to provide diversions
• Resale Shop is providing clothing and household items
The Community Storehouse — Susan Moore
• Teaming with First Baptist Church Keller and Mt. Gilead Church
• Providing assistance to any families that need it
• Collecting money
• Recruiting volunteers
Grapevine — Colleyville Independent School District — Kay Wagoner
• Teaming with G.R.A.C.E.
• Providing assistance to any families that need it
• Collecting money
• Recruiting volunteers
Southlake Christian Church — Dwight and Tamra Carpenter
• Looking for other churches /organizations to partner with
Team Worldwide — Doug Tabor
• Assisting in shipping goods to Louisiana and Mississippi
Hope Christian City Church — Terri Sqirczynski
• Looking for partnering opportunities
Agenda Item No. 3. Meeting adjourned. The Mayor adjourned the work session at 3:32 p.m.
Andy Wambsganss
Mayor
ATTEST:
Tara Brooks
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Deputy City Secretary
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