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Item 4BCity of Southlake, Texas September 14, 2005 TO: Honorable Mayor and Members of City Council FROM: Shana K. Yelverton, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting September 20, 2005 4A. Mayor's Report : 1. Proclamation for Library Card Sign Up Month. Library Board Chair C.D. Peebles will be present to accept the proclamation. 2. Proclamation for National Alcohol and Drug Addiction Recovery Month. Nancy Gordon, President of the Board of Directors for Tarrant County Challenge, Inc. and a Southlake resident will be present at the meeting to accept the proclamation. 4B. City Manager's Report. No report is planned at this time. 4C. Local Business Report. General Manager Dave Leerson with Fish City Grill will be present at the meeting for the local business report. 4D. Financial Report. A copy of the financial report is included in your packet. Staff is prepared to do a presentation upon your request. Contact Sharen with questions on this item. 5A. Approve the minutes for the September 6, 2005, special City Council work session and for the regular City Council meeting_ Contact Lori Farwell with questions on the minutes. 5B. Award of a Request for Proposal for purchase of iSeries 520 to KS2 Technologies in the amount of $61,327. We purchased our current AS400 minicomputer in 1999 concurrent with the Southlake DPS upgrade to the New World Public Safety software. The current AS400 handles all computer assisted dispatching of public safety units and personnel, records management, investigative case management, jail booking and mu-shots. This minicomputer consolidates numerous enterprise functions into one processor. We have upgraded the hard Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 2 of 17 drive space once to accommodate the records growth but it is currently 62% full. IBM specifications indicate that capacity should not exceed 85% for maximum efficiency. Additionally, additional users and demands have been placed on this machine since its original purchase. IBM has informed us the AS400 is also at or near its end of life and recommends replacement. We have not experienced any serious operation issues with this computer, but considering the ramifications of down time we seek to avoid that. The Crime Control and Prevention District approved $75,000 in the FY2004 -05 Budget. On September 9, 2005 the City opened sealed RFP high technology proposals to purchase an iSeries 520. One vendor submitted a proposal for this project (KS2 Technologies). The proposal identified several areas in which costs could be trimmed without affecting the delivery of the service goals. KS2 Technologies proposal for $61,327.00 also includes three years of software and hardware maintenance on a 24X7 basis. Staff recommends your approval of this item. Contact Gary Gregg with questions on this item. 5C. Consider excusing members of the City Council and of the Planning and Zoning Commission for absences from meetings. Commissioners Vernon Stansell and Michael Boutte were absent from the September 8, 2005 Planning and Zoning Commission meeting. 7A. Ordinance No. 889, 2nd Reading, Annual budget for FY 2005 -06 and revised budget figures for FY 2004 -05 and multi -year Capital Improvements Projects. SECOND PUBLIC HEARING This ordinance formally sets the budget for FY2005 -06 and amends the budget for FY2004 -05. On September 6, 2005, the proposed budget was approved as presented on the 1st reading. The summary budget information included in the agenda packet reflects the information presented during the 1 st reading. The budget proposes a tax rate of $.462 with total revenues $54,234,463 and total expenditures of $53,917,203. Staff will only present the revenue and expenditures highlights and very briefly discuss the CIP projects on Tuesday evening, unless Council wishes to go into more detail. Contact Sharen Elam with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 3 of 17 7B. Ordinance No. 890, 2 " Reading, Tax levy ordinance. SECOND PUBLIC HEARING. This ordinance formally sets the tax rate at $.462 per $100 of valuation for FY2005 -06. This will provide a distribution of .31958 (69.2 %) of the rate for operations and .14242 (30.8 %) for debt service. The proposed tax rate of $.462 will exceed the effective tax rate ($.459016) and increase tax revenues. Even though the tax rate is held at $.462, the tax rate exceeds the effective tax rate $.459016. Based on state law, a motion to adopt an ordinance setting a tax rate that exceeds the effective tax rate must be made in the following form: "I move that the property taxes be increased by the adoption of a tax rate of .462." After your final approval, the rate is given to Tarrant County to apply to appraised values as of January 1, 2005 and to generate tax statements. Contact Sharen Elam with questions on this item. 7C. Ordinance No. 530 -13, 2 " Reading, Amending City Code, Chapter 4, "Animals ", Section 4 -98, "Procedures, Fees, Length of Stay, Redemption, and Disposal Policies," creating a presumption that if an animal impounded by the Department of Public Safety remains unclaimed by the owner for more than seven (7) days, it is presumed abandoned and may be adopted without ions owner recourse. PUBLIC HEARING. The City of Grapevine is ending the interlocal agreement to provide animal shelter services for the city effective September 30, 2005. A new agreement with Golden Triangle Animal Hospital in Southlake is being proposed to provide animal shelter services. Part of the process to limit our expense is adopting out animals which are not claimed by owners within seven days. Our current agreement with Grapevine uses their rules and regulations which allow adoption after only three days. In order to limit recourse against the City and Golden Triangle after an animal is adopted, a presumption of abandonment is needed within the city's ordinance. The proposed amendment creates a presumption that if an animal has not been picked up by the owner within seven days it is considered abandoned and may be adopted by a new owner with no recourse by the previous owner. There have been no changes made since the first reading approval. Contact Rick Smith with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 4 of 17 7D. Authorize the City Manager to enter into a professional services agreement with Dr. Steve Ruffner, DVM, of Golden Triangle Animal Hospital to provide animal shelter services Given the change with the City of Grapevine, letters of interest were solicited from every veterinary office in Southlake for the provision of animal shelter services. Only Golden Triangle Animal Hospital responded with interest. The city currently contracts with Dr. Ruffner at Golden Triangle to provide medical supervision for the Field Services Officer for $100 per month. Dr. Ruffner and Golden Triangle have provided free animal shelter services for the first 48 hours allowing citizens to pick up their animal locally without charge prior to the animal being taken to Grapevine Animal Shelter. Our relationship with Dr. Ruffner has been superb and he has provided excellent service over the three years of his current agreement. The additional record keeping requirement for frill shelter operations, in addition to the assurance of at least five shelter spaces, requires additional compensation of $300 (for a total of $400.) on a monthly basis in addition to the boarding fees for animals not reclaimed by owners. These monthly fees are appropriate as his commitment for these spaces removes his ability to board animals in these reserved spaces. Owners are required to pay impound and boarding fees on animals reclaimed. Those not reclaimed are sent to adoption agencies or adopted out by Golden Triangle. We anticipate using the City website and cable channel to assist in the adoption process. Staff recommends approval the agreement with Dr. Ruffner for provision of animal shelter services. Contact Rick Smith with questions on this item. 7E. Ordinance No. 480 -464, 2 " Reading((ZA05 -050), Zoning Change and Site Plan for Baylor Familv Health Center at Southlake_ located on the south side of East Southlake Boulevard approximately 550 feet east of Byron Nelson Parkway. Current Zoning: 0-1 Office District. nested Zoninu: S -P -1 Detailed Site Plan with limited 0-1 Office District uses. SPIN Neighborhood 49E. PUBLIC HEARING. The plan proposes the development of a medical office building of approximately 40,000 square feet. The S -P -1 zoning generally adheres to the 0-1 office district uses and regulations with the following exceptions: Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 5 of 17 • permitted office uses shall include: chiropractors; dentists; optometrists; other offices of a business and /or professional nature providing medical services not including the retail sale, fabrication, manufacture or production of goods or merchandise; physicians; podiatrists; psychiatrists; psychologists, and physical therapist offices; • permitted community facility uses shall include: public, semi - public and private parks; and recreation and open space to include playgrounds, parkways, greenbelts, ponds and lakes, botanical gardens, pedestrian paths, bicycle paths, equestrian bridal trails, nature center, and bird and wildlife sanctuaries; • incidental uses such as pharmacy must be incidental to the principal use and shall not occupy more than 15% of the floor area of the building; • required parking shall be at a ratio of 1 space per 200 square feet of building area. The following variance is being requested: • Driveway Stacking — A minimum stacking depth of 100 feet is required. The applicant is proposing a stacking depth of ±30feet for the east and west drives on Zena Rucker Road. The Planning and Zoning Commission recommend approval (6 -0) on August 4, 2005 subject to site plan review summary #3, dated July 29, 2005 with the following modifications: • granting the requested stacking variance for the drives on Zena Rucker Road, noting however, that there is no on- street parking allowed on Zena Rucker Road; • requiring the applicant to retain the natural vegetation along the creek that is on the property as much as possible as the on -site creek is identified as a preservation area on Southlake's environmental resource protection map; • requiring the applicant to have a plan showing specifically which trees they will be preserving by their presentation to City Council; Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 6 of 17 • requiring the applicant to work with staff to modify their exterior elevations to include stone and /or stone accents to compliment the adjacent Timarron Family Medical building and also the Village at Timarron buildings; and • requiring the applicant should clearly provide City Council with the type of roofing material and color they will be using. The City Council tabled this item at the August 16, 2005 meeting with the following suggestions being given to the applicant: • renderings and color elevations that better represent the building materials and the proposed landscaping in front of the building should be provided and clearly label materials to be used for the facade and roof, • superimpose the site plan on an aerial that clearly demonstrates the tree areas to be preserved; • identify all trees on -site including the smaller caliper trees along the creek. Indicate which trees are to be saved (green), which trees will be lost (red) and which are marginal (yellow); • provide reciprocal parking agreement; and • provide building material examples. A bound booklet containing a set of plans addressing the above suggestions, with the exception of the reciprocal parking agreement and building materials example was included in your packet provided for the first reading of this item. The applicant states that the building materials will be provided at the meeting. A plan showing the 204 parking space configuration is now proposed. The following are primary changes from the previous presented plan: • building moved and northern section of the internal driveway has been moved south approximately 15 feet; • a 15' setback from Zena Rucker Road is proposed; • the drive -thru service lane located at the northeast corner of the building has been removed; Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 7 of 17 • parking lost due to the shift south has been relocated near the southern section of the driveways closer to Zena Rucker Road. Stacking depth is subsequently reduced from 53 and 65 feet to 30 feet; and • six additional trees are preserved from the change. The City Council approved the first reading (7 -0) subject to the recommendations of the Planning and Zoning Commission and City Council's further recommendations, noting the applicant has indicated that a cross parking agreement is expected to be reached with the adjacent property owners, and subject to site plan review summary 44, dated August 31, 2005. There have been no changes made since the first reading approval. Contact Ken Baker or Dennis Killough with questions on this item. 7F. ZA05 -080, Revised Site Plan for Southlake Corners — Retail Building "H ", being le�,ally described as Lot 2A, Block 1, Farrar Addition, located at 260 North Kimball Avenue. Current Zoninu: C -3 General Commercial District. SPIN Neighborhood 48. PUBLIC HEARING. This is a request for approval of the building elevations for pad site `H' of the Southlake Corners shopping center. No other changes to this site are proposed. A variance to the pitched roof requirement for buildings 6,000 square feet or less is requested. Please see the letter provided by the applicant. The Planning and Zoning Commission recommended approval (6 -0) subject to revised site plan review summary 41 dated August 15, 2005 granting the variance for the pitched roof and accepting the applicant's willingness to extend the end caps as shown on the site in order to break the long straight look of the wall. Contact Ken Baker or Dennis Killough with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 8 of 17 7G. ZA05 -086, Site Plan for Lot 3, Players Circle Addition, located on the south side of West Southlake Boulevard at the intersection of West Southlake Boulevard and Meadowlark Lane. Current Zoning: C -3 General Commercial District. SPIN Neighborhood 416. PUBLIC HEARING. Dr. J. Lee Pettigrew is requesting approval of a site plan for a 6,245 square foot dental /medical office building on the proposed Lot 3, Players Circle Addition. The concept plan establishing this pad site was approved April 19, 2005. There are no variances requested. The Planning and Zoning Commission recommended approval (5 -0) subject to review. Contact Ken Baker or Dennis Killough with questions on this item. 7H. Consider SP05 -210, Conditional sign permit for Players Circle Addition located at 1900 West Southlake Boulevard. This property is located the south side of East Southlake Boulevard 1300 feet east of Davis Boulevard at the former location of the Goode Airport. The applicant is proposing to allow one principal monument sign at the street intersection to serve the entire development. Additionally, the applicant is proposing that one standard monument sign be allowed on lot 9 that will be shared with lot 8. Last, the applicant is proposing minor monument signs for properties that have frontage along Players Circle. Under the sign ordinance, one monument sign is permitted per street frontage per site. If a site has two street frontages and proposes two signs, the signs must be a minimum of 500 feet apart. The principal monument sign is the only proposed sign that does not meet the development regulations for monument signs. The specific regulations of the principal monument sign requested are as follows: Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 9 of 17 Sign Reg_ Permitted Requested Principal Monument: Structure Height 5 feet ±22 feet Sign Height 4 feet 9 feet Structure Area 70 square feet per sign face, ±223 square feet per sign maximum of 2 sign faces face, 3 sign faces Sign Area 100 square feet per sign 135 square feet with 45 with a maximum of 50 square feet per sign face, square feet per sign face, 3 sign faces maximum of 2 sign faces Contact Ken Baker or Dennis Killough with questions on this item. 7I. Ordinance No. 480 -BBB, 2nd Reading, An amendment to the Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to the creation of the Transition District. PUBLIC HEARING. This proposed zoning ordinance amendment implements the Transition 1 and 2 land use categories of the recently adopted Consolidated Future Land Use Plan, an element of the Southlake 2025 Plan. The Transition District (TD) (proposed Section 47) is intended to facilitate the development of flexible mixed -use districts with a distinct sense of place while protecting critical environmental resources on the site. This amendment also re- numbers Sections 47 through 54 to Sections 55 through 62 of the Zoning Ordinance to accommodate future expansion. City Council approved the first reading (5 -0) on consent. Contact Ken Baker with questions on this item. 7J. Ordinance No. 480 -CCC, 2nd Reading, An amendment to the Comprehensive Zoning Ordinance No. 480. as amended. as it bertains to the creation of the Rural Conservation Subdivision District. PUBLIC HEARING. This proposed zoning ordinance amendment implements the Rural Conservation Subdivision land use category of the recently adopted Consolidated Future Land Use Plan, an element of the Southlake 2025 Plan. The Rural Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 10 of 17 Conservation Subdivision (RCS) district is intended to facilitate the development of conservation subdivisions that protect the city's remaining ranching /agricultural and environmental areas. City Council approved the first reading (5 -0) on consent. Contact Ken Balser with questions on this item. 7K. Resolution No. 05 -032, Adoption of the Parks, Recreation and Open Space Master Plan as a Component of the Southlake 2025 Plan, the Comprehensive Master Plan for the City of Southlake. PUBLIC HEARING Per Section 11.06 of the City Charter, master plan components are to be reviewed and updated as necessary every four years to reflect changing City conditions. Staff recently concluded the update of the Parks, Recreation, and Open Space Master Plan (Parks Master Plan). While the current plan is in good form, recommendations are proposed to better integrate the document with the Southlake 2025 Plan and capture changes within the parks system. The Plan includes information gathered through a formal community survey, numerous public meetings, and input from the Parks Board and Planning and Zoning Commission. Recommendations made within the proposed plan support the goals and objectives of Southlake 2025 and the document provides additional decision - making tools to assist the Planning and Zoning Commission and City Council. Highlights of the proposed Parks Master Plan include: 1) integration with the Southlake 2025 Plan; 2) updated conceptual park development plans; 3) Revised needs assessment; 4) current inventory of park facilities; 5) environmental resource protection recommendations; 6) revised goals and objectives; and 7) proposed program implementation and priorities. The Parks Board reviewed and recommended approval (7 -0) at its May 31, 2005 meeting and the Planning and Zoning Commission reviewed and recommended approval (6 -0) at its August 4, 2005 meeting. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 11 of 17 The Council packet contains an Adobe Reader format copy of the director's cover memo for the Park Master Plan, Resolution No. 05 -032, and a draft of the proposed Plan (text only) with incorporated changes based upon Planning & Zoning Commission recommendations. In addition to the electronic documents, a paper copy of the proposed Plan with all appendices will be distributed with the Council packets. Contact Ken Baker or Steve Polasek with questions on this item. 7L. Resolution No. 05 -033, Adoption of the Southlake Pathways (The Trail System Master Plan) as a Component of the Southlake 2025 Plan, the Comprehensive Master Plan for the City of Southlake. PUBLIC HEARING Per Section 11.06 of the City Charter, master plan components are to be reviewed and updated as necessary every four years to reflect changing City conditions. The Community Services Department recently concluded the update of the Southlake Pathways (Trails Master Plan). While the current plan is in good form, recommendations are proposed to better integrate the document with the Southlake 2025 Plan and capture changes within the trail systems. The Plan includes information gathered through a formal community survey, numerous public meetings, and input from the Parks Board and Planning and Zoning Commission. Recommendations made within the proposed plan support the goals and objectives of Southlake 2025 and the document provides additional decision making tools to assist the Planning and Zoning Commission and City Council. Highlights of the proposed Trail System Master Plan include: 1) integration with the Southlake 2025 Plan; 2) updated trail plan map; 3) updated trail segment descriptions; and 4) proposed priority trail segments by type. The Parks and Recreation Board reviewed and recommended approval (7 -0) at its May 31, 2005 meeting and the Planning and Zoning Commission reviewed and recommended approval (6 -0) at their August 4, 2005 meeting. The Council packet contains an Adobe Reader format copy of the director's cover memo for the Trail System Master Plan, Resolution No. 05 -033, and a draft of the proposed Plan (text only) with incorporated changes based upon Planning & Zoning Commission Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 12 of 17 recommendations. In addition to the electronic documents, a paper copy of the proposed Plan with all appendices will be distributed with the Council packets. Contact Ken Baker or Steve Polasek with questions on this item. 8A. Ordinance No. 480 -451, 1` Reading(ZA04 -101), Zoning Change for Tracts IAIA2 and lAIA2D, B.J. Foster Survey, Abstract No. 519, located on the north side of Gifford Court, approximately 300 feet east of Randol Mill Avenue. Current Zoning: AG Agricultural District. Requested Zoning: SF-IA Single Family Residential District. SPIN Neighborhood 412. The applicant for this item is still considering the issues related to the public road. We are sending the item forward because we have not received a request to table. The applicant said he would notify us of his intent prior to the meeting. The Planning and Zoning Commission recommended approval (6 -0). Contact Ken Baker with questions on this item. 8B. Ordinance No. 480 -466, l' Reading (ZA05 -051), Zoning Change and Concept Plan for Oak Pointe Phase 2, being Lots 4 and 5 Joel W. Chivers No. 350 Addition, located at 2660 Ridgecrest Drive. Current Zoning AG Agricultural District. Requested Zoning: SF -20A Single Family Residential District. SPIN Neighborhood 43. The plan proposes the development of two residential lots on approximately 1.04 acres. This site currently contains a non- conforming four -plex apartment unit. This property is designated for "low density residential" development which limits residential development with a net density not exceeding one dwelling unit per acre. The density of this proposal is 2.10 dwelling units per acre and does not comply with the City's Land Use Plan. Justification for deviation from the land use plan should be included in any motion for approval. The Planning and Zoning Commission recommended approval (5 -0) subject to review. Contact Ken Baker or Dennis Killough with questions on this item. 8C. Ordinance No. 480 -467, l' Reading (ZA05 -079), Zoning Change and Site Plan for Lot 13R2, F. Throop No. 1511 Addition, located at 1301 North Carroll Avenue on the northeast corner of Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page13of17 North Carroll Avenue and East Highland Street. Current Zoning: CS Community Service District. Requested Zoning: S -P -1 Detailed Site Plan District with 0-1 Office District uses. SPIN Neighborhood 45. The plan proposes to change the zoning to allow general office uses and day care use and allow future expansion of the former Carroll I.S.D. administration building from 4,171 square feet to approximately 5,196 square feet on approximately 0.88 acres. The "S -P -1" zoning generally adheres to the "O -I" office district uses and regulations with the following exceptions: • The permitted uses shall include the "0-2" office district use of day care nurseries or equivalent child care services. • The existing building shall be allowed to encroach into the required 30 foot front setback along E. Highland Street. The following variance is being requested: • Driveway Spacing — A minimum distance of 150 feet is required from an intersection. The applicant is proposing ±100 foot spacing from the intersection The Planning and Zoning Commission recommended approval (5 -0) subject to site plan review summary 42, dated September 2, 2005, granting the variances for driveway spacing, and a 13 foot setback and zoning approval contingent on the applicant coordinating a fast track SPIN meeting with the City Manager's Office, and eliminating day care use from the proposed S -P -1 regulations. Contact Ken Baker or Dennis Killough with questions on this item. 8D. Ordinance No. 891, I st Reading, Changing the street name of the portion of "Chapel Downs Drive West" located to the west of White Chapel Boulevard to "West Chapel Downs Drive" and changing the name of the portion of "Chapel Downs Drive" located to the east of White Chapel Boulevard to "East Chapel Downs Drive." The Chapel Downs subdivision is located on the east side of White Chapel Boulevard and is directly across from the Oak Hill Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 14 of 17 subdivision. The major east -west roadway through the subdivision was named "Chapel Downs Drive." The Oak Hill subdivision is located on the west side of White Chapel Boulevard, just south of Carroll High School (9 & 10 grades). The major east -west road through this subdivision was also named "Chapel Downs Drive." During the mid 1990's, it appears that the name of road for that portion of the Chapel Downs Drive located west of White Chapel Blvd. was changed to "Chapel Downs Drive West." However, the portion of the roadway east of White Chapel Blvd. remained "Chapel Downs Drive." During this same time, street signs were erected along White Chapel Blvd. designating the roads as "W. Chapel Downs Drive" and "E. Chapel Downs Drive" respectively. These street signs do not match the official street names. The inconsistent naming of the streets has possibly lead to at least one resident located in the Oak Hill subdivision having mail and other packages incorrectly delivered to a home in the Chapel Downs subdivision with the same numerical address. In order to eliminate any future confusion and with the extension of Chapel Downs Dr. West into the proposed Sandlin Manor subdivision, staff is recommending that the official street names be changed to East Chapel Downs Drive and West Chapel Downs Drive and that street signs be installed that accurately reflect the official name of the streets. Please contact Ken Baker with questions on this item. 10A. ZA05 -074, Preliminary Plat for The Reserve at Southlake being approximately 30 acres located on the west side of Sunshine Lane, approximately 2,269 feet north of East Highland Street. Current Zoning: SF-IA Single Family Residential District. SPIN Neighborhood 95. Huitt- Zollars is requesting approval of a preliminary plat proposing 24- residential lots of one acre or more on approximately 30 acres. Staff recommends a street stub into the south boundary. The applicant is requesting that the street stub not be required. The property owner to the south has requested that the street stub be provided in a manner that would allow for future development Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 15 of 17 of the western portion of his property. A response letter from the owner is included in the staff report. The Planning and Zoning Commission recommended approval (5 -0) subject to plat review summary #3, dated September 2, 2005; granting the variance for elimination of the street stub; recommending the study of the HEC -1 and HEC -2 assumptions by a third party prior to council; and, recognizing the applicant's willingness to deed restrict the fencing around the entire perimeter and on the west side along the 100 year flood plain to five -foot wrought iron. Cheatham and Associates is currently reviewing the HEC -1 and HEC -2 assumptions to insure reliability of the conclusions of the drainage study. Staff will provide this information prior to the City Council meeting. Contact Ken Baker or Dennis Killough with questions on this item. lOB. Consider SP05 -226, Variance to Sign Ordinance No. 704 -B for Cici's Pizza, located at 3300 East State Highway 114, Suite 126. This business is located in the Grapevine Plaza shopping center located at the northwest corner of Park Boulevard and Northwest Highway. The applicant is proposing to replace their existing attached sign and is requesting to vary the maximum letter and logo height. The specific variance requested is as follows: Sign Rey. Permitted Requested Maximum Letter Height 12 inches 30 inches (logo) 24 inches (letters) Contact Ken Baker or Dennis Killough with questions on this item. IOC. Consider any action related to Hurricane Katrina issues. This item was added to the agenda at the request of the Mayor in the event Council needs to take any action in regards to issues related to the hurricane Katrina disaster. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 16 of 17 OTHER ITEMS OF INTEREST 1. Steve Polasek is the proud new father of a baby boy — Ethan Joseph. Steve will be in an out of the office over the next couple of weeks. In his absence, Ben Thatcher will be the Acting Director of Community Services. 2. Waterline Break at HWY 114 and Dove Road. Staff has discovered a water leak in an 18 -inch water pipe crossing SH114 at Dove Road. This pipeline is connected to a major 20 -inch transmission line on White Chapel Blvd. and conveys potable water from east of SH114 to the west and provides a backup supply for the high pressure plain, the area bounded by FM1709/Dove Street and Pearson/Peytonville Road. We are studying the impact of this 18 -inch pipe on our distribution system, and we are attempting to locate the leak and its nature using a TV /camera combination. At this time, we can not provide the Council with any cost information, but as we develop cost estimates and solutions, they will be shared with the City Council. Contact Pedram Farahnak with questions on this item. 3. Development Issues Update. Staff recently met with developers of the Aventerra projects, who presented general concepts for the project. Although nothing is fully planned at this time, their ideas include more residential than was anticipated when the project was zoned many years ago. We may want to pull together a committee of councilmembers, P &Z members and staff to work on this project as it makes its way through our process. We will provide you with more information in the near future. Ken Baker met with David Palmer today to further discuss the site plan for the Central Market project. One of the issues discussed was the noise study and the need for a wall to mitigate sound to comply with city ordinance. As we understand it, Mr. Palmer's consultant has determined that a fourteen -foot wall would be needed. Obviously, this is an issue that will Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting September 20, 2005 Page 17 of 17 require much discussion. We will keep you advised as the site plan goes through the approval process. SKY Staff Direct Phone Numbers: Baker, Ken, Director of Planning, 748 -8067 Elam, Sharen, Finance Director, 748 -8042 Farahnak, Pedram, Public Works Director, 748 -8097 Farwell, Lori, City Secretary, 748 -8016 Gregg, Gary, ITManager, 748 -8011 Hugman, Kevin, Director of Human Resources, 748 -8193 Last, Greg, Director of Economic Development, 748 -8037 Polasek, Steve, Deputy Director Community Services, 748 -8021 Smith, Rick, Interim Director of DPS, 748 -2406 Thatcher, Ben, Assistant to the City Manager, 748 -8005 Yelverton, Shana, City Manager, 748 -8001