Item 4BCity of Southlake, Texas
September 14, 2005
TO: Honorable Mayor and Members of City Council
FROM: Shana K. Yelverton, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
September 20, 2005
4A. Mayor's Report :
1. Proclamation for Library Card Sign Up Month. Library Board Chair C.D. Peebles will
be present to accept the proclamation.
2. Proclamation for National Alcohol and Drug Addiction Recovery Month. Nancy
Gordon, President of the Board of Directors for Tarrant County Challenge, Inc. and a
Southlake resident will be present at the meeting to accept the proclamation.
4B. City Manager's Report. No report is planned at this time.
4C. Local Business Report. General Manager Dave Leerson with Fish City Grill will be present at
the meeting for the local business report.
4D. Financial Report. A copy of the financial report is included in your packet. Staff is prepared to
do a presentation upon your request. Contact Sharen with questions on this item.
5A. Approve the minutes for the September 6, 2005, special City Council work session and for the
regular City Council meeting_ Contact Lori Farwell with questions on the minutes.
5B. Award of a Request for Proposal for purchase of iSeries 520 to KS2 Technologies in the
amount of $61,327. We purchased our current AS400 minicomputer in 1999 concurrent with
the Southlake DPS upgrade to the New World Public Safety software. The current AS400
handles all computer assisted dispatching of public safety units and personnel, records
management, investigative case management, jail booking and mu-shots. This minicomputer
consolidates numerous enterprise functions into one processor. We have upgraded the hard
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 2 of 17
drive space once to accommodate the records growth but it is currently 62% full. IBM
specifications indicate that capacity should not exceed 85% for maximum efficiency.
Additionally, additional users and demands have been placed on this machine since its original
purchase. IBM has informed us the AS400 is also at or near its end of life and recommends
replacement. We have not experienced any serious operation issues with this computer, but
considering the ramifications of down time we seek to avoid that.
The Crime Control and Prevention District approved $75,000 in the FY2004 -05 Budget. On
September 9, 2005 the City opened sealed RFP high technology proposals to purchase an
iSeries 520. One vendor submitted a proposal for this project (KS2 Technologies).
The proposal identified several areas in which costs could be trimmed without affecting the
delivery of the service goals. KS2 Technologies proposal for $61,327.00 also includes three
years of software and hardware maintenance on a 24X7 basis. Staff recommends your
approval of this item.
Contact Gary Gregg with questions on this item.
5C. Consider excusing members of the City Council and of the Planning and Zoning Commission
for absences from meetings. Commissioners Vernon Stansell and Michael Boutte were absent
from the September 8, 2005 Planning and Zoning Commission meeting.
7A. Ordinance No. 889, 2nd Reading, Annual budget for FY 2005 -06 and revised budget figures for
FY 2004 -05 and multi -year Capital Improvements Projects. SECOND PUBLIC HEARING
This ordinance formally sets the budget for FY2005 -06 and amends the budget for FY2004 -05.
On September 6, 2005, the proposed budget was approved as presented on the 1st reading.
The summary budget information included in the agenda packet reflects the information
presented during the 1 st reading. The budget proposes a tax rate of $.462 with total revenues
$54,234,463 and total expenditures of $53,917,203. Staff will only present the revenue and
expenditures highlights and very briefly discuss the CIP projects on Tuesday evening, unless
Council wishes to go into more detail. Contact Sharen Elam with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 3 of 17
7B. Ordinance No. 890, 2 " Reading, Tax levy ordinance. SECOND PUBLIC HEARING. This
ordinance formally sets the tax rate at $.462 per $100 of valuation for FY2005 -06. This will
provide a distribution of .31958 (69.2 %) of the rate for operations and .14242 (30.8 %) for debt
service. The proposed tax rate of $.462 will exceed the effective tax rate ($.459016) and
increase tax revenues. Even though the tax rate is held at $.462, the tax rate exceeds the
effective tax rate $.459016. Based on state law, a motion to adopt an ordinance setting a tax
rate that exceeds the effective tax rate must be made in the following form: "I move that the
property taxes be increased by the adoption of a tax rate of .462."
After your final approval, the rate is given to Tarrant County to apply to appraised values as of
January 1, 2005 and to generate tax statements. Contact Sharen Elam with questions on this
item.
7C. Ordinance No. 530 -13, 2 " Reading, Amending City Code, Chapter 4, "Animals ", Section 4 -98,
"Procedures, Fees, Length of Stay, Redemption, and Disposal Policies," creating a presumption
that if an animal impounded by the Department of Public Safety remains unclaimed by the
owner for more than seven (7) days, it is presumed abandoned and may be adopted without
ions owner recourse. PUBLIC HEARING. The City of Grapevine is ending the interlocal
agreement to provide animal shelter services for the city effective September 30, 2005. A new
agreement with Golden Triangle Animal Hospital in Southlake is being proposed to provide
animal shelter services. Part of the process to limit our expense is adopting out animals which
are not claimed by owners within seven days. Our current agreement with Grapevine uses their
rules and regulations which allow adoption after only three days. In order to limit recourse
against the City and Golden Triangle after an animal is adopted, a presumption of abandonment
is needed within the city's ordinance. The proposed amendment creates a presumption that if
an animal has not been picked up by the owner within seven days it is considered abandoned
and may be adopted by a new owner with no recourse by the previous owner.
There have been no changes made since the first reading approval. Contact Rick Smith with
questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 4 of 17
7D. Authorize the City Manager to enter into a professional services agreement with Dr. Steve
Ruffner, DVM, of Golden Triangle Animal Hospital to provide animal shelter services Given
the change with the City of Grapevine, letters of interest were solicited from every veterinary
office in Southlake for the provision of animal shelter services. Only Golden Triangle Animal
Hospital responded with interest.
The city currently contracts with Dr. Ruffner at Golden Triangle to provide medical supervision
for the Field Services Officer for $100 per month. Dr. Ruffner and Golden Triangle have
provided free animal shelter services for the first 48 hours allowing citizens to pick up their
animal locally without charge prior to the animal being taken to Grapevine Animal Shelter.
Our relationship with Dr. Ruffner has been superb and he has provided excellent service over
the three years of his current agreement. The additional record keeping requirement for frill
shelter operations, in addition to the assurance of at least five shelter spaces, requires additional
compensation of $300 (for a total of $400.) on a monthly basis in addition to the boarding fees
for animals not reclaimed by owners. These monthly fees are appropriate as his commitment
for these spaces removes his ability to board animals in these reserved spaces. Owners are
required to pay impound and boarding fees on animals reclaimed. Those not reclaimed are sent
to adoption agencies or adopted out by Golden Triangle. We anticipate using the City website
and cable channel to assist in the adoption process. Staff recommends approval the agreement
with Dr. Ruffner for provision of animal shelter services.
Contact Rick Smith with questions on this item.
7E. Ordinance No. 480 -464, 2 " Reading((ZA05 -050), Zoning Change and Site Plan for Baylor
Familv Health Center at Southlake_ located on the south side of East Southlake Boulevard
approximately 550 feet east of Byron Nelson Parkway. Current Zoning: 0-1 Office District.
nested Zoninu: S -P -1 Detailed Site Plan with limited 0-1 Office District uses. SPIN
Neighborhood 49E. PUBLIC HEARING. The plan proposes the development of a medical
office building of approximately 40,000 square feet. The S -P -1 zoning generally adheres to the
0-1 office district uses and regulations with the following exceptions:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 5 of 17
• permitted office uses shall include: chiropractors; dentists; optometrists; other
offices of a business and /or professional nature providing medical services not
including the retail sale, fabrication, manufacture or production of goods or
merchandise; physicians; podiatrists; psychiatrists; psychologists, and physical
therapist offices;
• permitted community facility uses shall include: public, semi - public and private
parks; and recreation and open space to include playgrounds, parkways, greenbelts,
ponds and lakes, botanical gardens, pedestrian paths, bicycle paths, equestrian bridal
trails, nature center, and bird and wildlife sanctuaries;
• incidental uses such as pharmacy must be incidental to the principal use and shall
not occupy more than 15% of the floor area of the building;
• required parking shall be at a ratio of 1 space per 200 square feet of building area.
The following variance is being requested:
• Driveway Stacking — A minimum stacking depth of 100 feet is required. The
applicant is proposing a stacking depth of ±30feet for the east and west drives on
Zena Rucker Road.
The Planning and Zoning Commission recommend approval (6 -0) on August 4, 2005 subject to
site plan review summary #3, dated July 29, 2005 with the following modifications:
• granting the requested stacking variance for the drives on Zena Rucker Road, noting
however, that there is no on- street parking allowed on Zena Rucker Road;
• requiring the applicant to retain the natural vegetation along the creek that is on the
property as much as possible as the on -site creek is identified as a preservation area
on Southlake's environmental resource protection map;
• requiring the applicant to have a plan showing specifically which trees they will be
preserving by their presentation to City Council;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
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• requiring the applicant to work with staff to modify their exterior elevations to
include stone and /or stone accents to compliment the adjacent Timarron Family
Medical building and also the Village at Timarron buildings; and
• requiring the applicant should clearly provide City Council with the type of roofing
material and color they will be using.
The City Council tabled this item at the August 16, 2005 meeting with the following
suggestions being given to the applicant:
• renderings and color elevations that better represent the building materials and the
proposed landscaping in front of the building should be provided and clearly label
materials to be used for the facade and roof,
• superimpose the site plan on an aerial that clearly demonstrates the tree areas to be
preserved;
• identify all trees on -site including the smaller caliper trees along the creek. Indicate
which trees are to be saved (green), which trees will be lost (red) and which are
marginal (yellow);
• provide reciprocal parking agreement; and
• provide building material examples.
A bound booklet containing a set of plans addressing the above suggestions, with the exception
of the reciprocal parking agreement and building materials example was included in your
packet provided for the first reading of this item. The applicant states that the building
materials will be provided at the meeting. A plan showing the 204 parking space configuration
is now proposed. The following are primary changes from the previous presented plan:
• building moved and northern section of the internal driveway has been moved south
approximately 15 feet;
• a 15' setback from Zena Rucker Road is proposed;
• the drive -thru service lane located at the northeast corner of the building has been
removed;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 7 of 17
• parking lost due to the shift south has been relocated near the southern section of the
driveways closer to Zena Rucker Road. Stacking depth is subsequently reduced
from 53 and 65 feet to 30 feet; and
• six additional trees are preserved from the change.
The City Council approved the first reading (7 -0) subject to the recommendations of the
Planning and Zoning Commission and City Council's further recommendations, noting the
applicant has indicated that a cross parking agreement is expected to be reached with the
adjacent property owners, and subject to site plan review summary 44, dated August 31, 2005.
There have been no changes made since the first reading approval. Contact Ken Baker or
Dennis Killough with questions on this item.
7F. ZA05 -080, Revised Site Plan for Southlake Corners — Retail Building "H ", being le�,ally
described as Lot 2A, Block 1, Farrar Addition, located at 260 North Kimball Avenue. Current
Zoninu: C -3 General Commercial District. SPIN Neighborhood 48. PUBLIC HEARING.
This is a request for approval of the building elevations for pad site `H' of the Southlake
Corners shopping center. No other changes to this site are proposed.
A variance to the pitched roof requirement for buildings 6,000 square feet or less is requested.
Please see the letter provided by the applicant.
The Planning and Zoning Commission recommended approval (6 -0) subject to revised site plan
review summary 41 dated August 15, 2005 granting the variance for the pitched roof and
accepting the applicant's willingness to extend the end caps as shown on the site in order to
break the long straight look of the wall.
Contact Ken Baker or Dennis Killough with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 8 of 17
7G. ZA05 -086, Site Plan for Lot 3, Players Circle Addition, located on the south side of West
Southlake Boulevard at the intersection of West Southlake Boulevard and Meadowlark Lane.
Current Zoning: C -3 General Commercial District. SPIN Neighborhood 416. PUBLIC
HEARING. Dr. J. Lee Pettigrew is requesting approval of a site plan for a 6,245 square foot
dental /medical office building on the proposed Lot 3, Players Circle Addition. The concept
plan establishing this pad site was approved April 19, 2005. There are no variances requested.
The Planning and Zoning Commission recommended approval (5 -0) subject to review. Contact
Ken Baker or Dennis Killough with questions on this item.
7H. Consider SP05 -210, Conditional sign permit for Players Circle Addition located at 1900 West
Southlake Boulevard. This property is located the south side of East Southlake Boulevard 1300
feet east of Davis Boulevard at the former location of the Goode Airport. The applicant is
proposing to allow one principal monument sign at the street intersection to serve the entire
development. Additionally, the applicant is proposing that one standard monument sign be
allowed on lot 9 that will be shared with lot 8. Last, the applicant is proposing minor
monument signs for properties that have frontage along Players Circle. Under the sign
ordinance, one monument sign is permitted per street frontage per site. If a site has two street
frontages and proposes two signs, the signs must be a minimum of 500 feet apart. The
principal monument sign is the only proposed sign that does not meet the development
regulations for monument signs. The specific regulations of the principal monument sign
requested are as follows:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 9 of 17
Sign Reg_
Permitted
Requested
Principal Monument:
Structure Height
5 feet
±22 feet
Sign Height
4 feet
9 feet
Structure Area
70 square feet per sign face,
±223 square feet per sign
maximum of 2 sign faces
face, 3 sign faces
Sign Area
100 square feet per sign
135 square feet with 45
with a maximum of 50
square feet per sign face,
square feet per sign face,
3 sign faces
maximum of 2 sign faces
Contact Ken Baker or Dennis Killough with questions on this item.
7I. Ordinance No. 480 -BBB, 2nd Reading, An amendment to the Comprehensive Zoning
Ordinance No. 480, as amended, as it pertains to the creation of the Transition District.
PUBLIC HEARING. This proposed zoning ordinance amendment implements the Transition
1 and 2 land use categories of the recently adopted Consolidated Future Land Use Plan, an
element of the Southlake 2025 Plan. The Transition District (TD) (proposed Section 47) is
intended to facilitate the development of flexible mixed -use districts with a distinct sense of
place while protecting critical environmental resources on the site. This amendment also re-
numbers Sections 47 through 54 to Sections 55 through 62 of the Zoning Ordinance to
accommodate future expansion.
City Council approved the first reading (5 -0) on consent. Contact Ken Baker with questions on
this item.
7J. Ordinance No. 480 -CCC, 2nd Reading, An amendment to the Comprehensive Zoning
Ordinance No. 480. as amended. as it bertains to the creation of the Rural Conservation
Subdivision District. PUBLIC HEARING. This proposed zoning ordinance amendment
implements the Rural Conservation Subdivision land use category of the recently adopted
Consolidated Future Land Use Plan, an element of the Southlake 2025 Plan. The Rural
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 10 of 17
Conservation Subdivision (RCS) district is intended to facilitate the development of
conservation subdivisions that protect the city's remaining ranching /agricultural and
environmental areas.
City Council approved the first reading (5 -0) on consent. Contact Ken Balser with questions on
this item.
7K. Resolution No. 05 -032, Adoption of the Parks, Recreation and Open Space Master Plan as a
Component of the Southlake 2025 Plan, the Comprehensive Master Plan for the City of
Southlake. PUBLIC HEARING Per Section 11.06 of the City Charter, master plan
components are to be reviewed and updated as necessary every four years to reflect changing
City conditions. Staff recently concluded the update of the Parks, Recreation, and Open Space
Master Plan (Parks Master Plan). While the current plan is in good form, recommendations are
proposed to better integrate the document with the Southlake 2025 Plan and capture changes
within the parks system.
The Plan includes information gathered through a formal community survey, numerous public
meetings, and input from the Parks Board and Planning and Zoning Commission.
Recommendations made within the proposed plan support the goals and objectives of
Southlake 2025 and the document provides additional decision - making tools to assist the
Planning and Zoning Commission and City Council.
Highlights of the proposed Parks Master Plan include: 1) integration with the Southlake 2025
Plan; 2) updated conceptual park development plans; 3) Revised needs assessment; 4) current
inventory of park facilities; 5) environmental resource protection recommendations; 6) revised
goals and objectives; and 7) proposed program implementation and priorities.
The Parks Board reviewed and recommended approval (7 -0) at its May 31, 2005 meeting and
the Planning and Zoning Commission reviewed and recommended approval (6 -0) at its August
4, 2005 meeting.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 11 of 17
The Council packet contains an Adobe Reader format copy of the director's cover memo for
the Park Master Plan, Resolution No. 05 -032, and a draft of the proposed Plan (text only) with
incorporated changes based upon Planning & Zoning Commission recommendations. In
addition to the electronic documents, a paper copy of the proposed Plan with all appendices
will be distributed with the Council packets.
Contact Ken Baker or Steve Polasek with questions on this item.
7L. Resolution No. 05 -033, Adoption of the Southlake Pathways (The Trail System Master Plan) as
a Component of the Southlake 2025 Plan, the Comprehensive Master Plan for the City of
Southlake. PUBLIC HEARING Per Section 11.06 of the City Charter, master plan
components are to be reviewed and updated as necessary every four years to reflect changing
City conditions. The Community Services Department recently concluded the update of the
Southlake Pathways (Trails Master Plan). While the current plan is in good form,
recommendations are proposed to better integrate the document with the Southlake 2025 Plan
and capture changes within the trail systems.
The Plan includes information gathered through a formal community survey, numerous public
meetings, and input from the Parks Board and Planning and Zoning Commission.
Recommendations made within the proposed plan support the goals and objectives of
Southlake 2025 and the document provides additional decision making tools to assist the
Planning and Zoning Commission and City Council. Highlights of the proposed Trail System
Master Plan include: 1) integration with the Southlake 2025 Plan; 2) updated trail plan map; 3)
updated trail segment descriptions; and 4) proposed priority trail segments by type. The Parks
and Recreation Board reviewed and recommended approval (7 -0) at its May 31, 2005 meeting
and the Planning and Zoning Commission reviewed and recommended approval (6 -0) at their
August 4, 2005 meeting.
The Council packet contains an Adobe Reader format copy of the director's cover memo for
the Trail System Master Plan, Resolution No. 05 -033, and a draft of the proposed Plan (text
only) with incorporated changes based upon Planning & Zoning Commission
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 12 of 17
recommendations. In addition to the electronic documents, a paper copy of the proposed Plan
with all appendices will be distributed with the Council packets.
Contact Ken Baker or Steve Polasek with questions on this item.
8A. Ordinance No. 480 -451, 1` Reading(ZA04 -101), Zoning Change for Tracts IAIA2 and
lAIA2D, B.J. Foster Survey, Abstract No. 519, located on the north side of Gifford Court,
approximately 300 feet east of Randol Mill Avenue. Current Zoning: AG Agricultural District.
Requested Zoning: SF-IA Single Family Residential District. SPIN Neighborhood 412. The
applicant for this item is still considering the issues related to the public road. We are sending
the item forward because we have not received a request to table. The applicant said he would
notify us of his intent prior to the meeting.
The Planning and Zoning Commission recommended approval (6 -0). Contact Ken Baker with
questions on this item.
8B. Ordinance No. 480 -466, l' Reading (ZA05 -051), Zoning Change and Concept Plan for Oak
Pointe Phase 2, being Lots 4 and 5 Joel W. Chivers No. 350 Addition, located at 2660
Ridgecrest Drive. Current Zoning AG Agricultural District. Requested Zoning: SF -20A Single
Family Residential District. SPIN Neighborhood 43. The plan proposes the development of
two residential lots on approximately 1.04 acres. This site currently contains a non- conforming
four -plex apartment unit. This property is designated for "low density residential"
development which limits residential development with a net density not exceeding one
dwelling unit per acre. The density of this proposal is 2.10 dwelling units per acre and does not
comply with the City's Land Use Plan. Justification for deviation from the land use plan
should be included in any motion for approval.
The Planning and Zoning Commission recommended approval (5 -0) subject to review. Contact
Ken Baker or Dennis Killough with questions on this item.
8C. Ordinance No. 480 -467, l' Reading (ZA05 -079), Zoning Change and Site Plan for Lot 13R2,
F. Throop No. 1511 Addition, located at 1301 North Carroll Avenue on the northeast corner of
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page13of17
North Carroll Avenue and East Highland Street. Current Zoning: CS Community Service
District. Requested Zoning: S -P -1 Detailed Site Plan District with 0-1 Office District uses.
SPIN Neighborhood 45. The plan proposes to change the zoning to allow general office uses
and day care use and allow future expansion of the former Carroll I.S.D. administration
building from 4,171 square feet to approximately 5,196 square feet on approximately 0.88
acres.
The "S -P -1" zoning generally adheres to the "O -I" office district uses and regulations with the
following exceptions:
• The permitted uses shall include the "0-2" office district use of day care nurseries
or equivalent child care services.
• The existing building shall be allowed to encroach into the required 30 foot front
setback along E. Highland Street.
The following variance is being requested:
• Driveway Spacing — A minimum distance of 150 feet is required from an
intersection. The applicant is proposing ±100 foot spacing from the intersection
The Planning and Zoning Commission recommended approval (5 -0) subject to site plan review
summary 42, dated September 2, 2005, granting the variances for driveway spacing, and a 13
foot setback and zoning approval contingent on the applicant coordinating a fast track SPIN
meeting with the City Manager's Office, and eliminating day care use from the proposed S -P -1
regulations.
Contact Ken Baker or Dennis Killough with questions on this item.
8D. Ordinance No. 891, I st Reading, Changing the street name of the portion of "Chapel Downs
Drive West" located to the west of White Chapel Boulevard to "West Chapel Downs Drive"
and changing the name of the portion of "Chapel Downs Drive" located to the east of White
Chapel Boulevard to "East Chapel Downs Drive." The Chapel Downs subdivision is located
on the east side of White Chapel Boulevard and is directly across from the Oak Hill
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 14 of 17
subdivision. The major east -west roadway through the subdivision was named "Chapel Downs
Drive." The Oak Hill subdivision is located on the west side of White Chapel Boulevard, just
south of Carroll High School (9 & 10 grades). The major east -west road through this
subdivision was also named "Chapel Downs Drive."
During the mid 1990's, it appears that the name of road for that portion of the Chapel Downs
Drive located west of White Chapel Blvd. was changed to "Chapel Downs Drive West."
However, the portion of the roadway east of White Chapel Blvd. remained "Chapel Downs
Drive."
During this same time, street signs were erected along White Chapel Blvd. designating the
roads as "W. Chapel Downs Drive" and "E. Chapel Downs Drive" respectively. These street
signs do not match the official street names. The inconsistent naming of the streets has
possibly lead to at least one resident located in the Oak Hill subdivision having mail and other
packages incorrectly delivered to a home in the Chapel Downs subdivision with the same
numerical address.
In order to eliminate any future confusion and with the extension of Chapel Downs Dr. West
into the proposed Sandlin Manor subdivision, staff is recommending that the official street
names be changed to East Chapel Downs Drive and West Chapel Downs Drive and that street
signs be installed that accurately reflect the official name of the streets.
Please contact Ken Baker with questions on this item.
10A. ZA05 -074, Preliminary Plat for The Reserve at Southlake being approximately 30 acres located
on the west side of Sunshine Lane, approximately 2,269 feet north of East Highland Street.
Current Zoning: SF-IA Single Family Residential District. SPIN Neighborhood 95. Huitt-
Zollars is requesting approval of a preliminary plat proposing 24- residential lots of one acre or
more on approximately 30 acres. Staff recommends a street stub into the south boundary. The
applicant is requesting that the street stub not be required. The property owner to the south has
requested that the street stub be provided in a manner that would allow for future development
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 15 of 17
of the western portion of his property. A response letter from the owner is included in the staff
report.
The Planning and Zoning Commission recommended approval (5 -0) subject to plat review
summary #3, dated September 2, 2005; granting the variance for elimination of the street stub;
recommending the study of the HEC -1 and HEC -2 assumptions by a third party prior to
council; and, recognizing the applicant's willingness to deed restrict the fencing around the
entire perimeter and on the west side along the 100 year flood plain to five -foot wrought iron.
Cheatham and Associates is currently reviewing the HEC -1 and HEC -2 assumptions to insure
reliability of the conclusions of the drainage study. Staff will provide this information prior to
the City Council meeting.
Contact Ken Baker or Dennis Killough with questions on this item.
lOB. Consider SP05 -226, Variance to Sign Ordinance No. 704 -B for Cici's Pizza, located at 3300
East State Highway 114, Suite 126. This business is located in the Grapevine Plaza shopping
center located at the northwest corner of Park Boulevard and Northwest Highway. The
applicant is proposing to replace their existing attached sign and is requesting to vary the
maximum letter and logo height. The specific variance requested is as follows:
Sign Rey.
Permitted
Requested
Maximum Letter
Height
12 inches
30 inches (logo)
24 inches (letters)
Contact Ken Baker or Dennis Killough with questions on this item.
IOC. Consider any action related to Hurricane Katrina issues. This item was added to the agenda at
the request of the Mayor in the event Council needs to take any action in regards to issues
related to the hurricane Katrina disaster.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 16 of 17
OTHER ITEMS OF INTEREST
1. Steve Polasek is the proud new father of a baby boy — Ethan Joseph. Steve will be in an out of
the office over the next couple of weeks. In his absence, Ben Thatcher will be the Acting
Director of Community Services.
2. Waterline Break at HWY 114 and Dove Road. Staff has discovered a water leak in an 18 -inch
water pipe crossing SH114 at Dove Road. This pipeline is connected to a major 20 -inch
transmission line on White Chapel Blvd. and conveys potable water from east of SH114 to the
west and provides a backup supply for the high pressure plain, the area bounded by
FM1709/Dove Street and Pearson/Peytonville Road.
We are studying the impact of this 18 -inch pipe on our distribution system, and we are
attempting to locate the leak and its nature using a TV /camera combination.
At this time, we can not provide the Council with any cost information, but as we develop cost
estimates and solutions, they will be shared with the City Council.
Contact Pedram Farahnak with questions on this item.
3. Development Issues Update. Staff recently met with developers of the Aventerra projects,
who presented general concepts for the project. Although nothing is fully planned at this time,
their ideas include more residential than was anticipated when the project was zoned many
years ago. We may want to pull together a committee of councilmembers, P &Z members and
staff to work on this project as it makes its way through our process. We will provide you with
more information in the near future.
Ken Baker met with David Palmer today to further discuss the site plan for the Central Market
project. One of the issues discussed was the noise study and the need for a wall to mitigate
sound to comply with city ordinance. As we understand it, Mr. Palmer's consultant has
determined that a fourteen -foot wall would be needed. Obviously, this is an issue that will
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting September 20, 2005
Page 17 of 17
require much discussion. We will keep you advised as the site plan goes through the approval
process.
SKY
Staff Direct Phone Numbers:
Baker, Ken, Director of Planning, 748 -8067
Elam, Sharen, Finance Director, 748 -8042
Farahnak, Pedram, Public Works Director, 748 -8097
Farwell, Lori, City Secretary, 748 -8016
Gregg, Gary, ITManager, 748 -8011
Hugman, Kevin, Director of Human Resources, 748 -8193
Last, Greg, Director of Economic Development, 748 -8037
Polasek, Steve, Deputy Director Community Services, 748 -8021
Smith, Rick, Interim Director of DPS, 748 -2406
Thatcher, Ben, Assistant to the City Manager, 748 -8005
Yelverton, Shana, City Manager, 748 -8001