Item 10ACity of Southlake, Texas
MEMORANDUM
September 6, 2005
To: Shana Yelverton, City Manager
From: Pedram Farahnak, P.E., Public Works Director
Subject: Award bid for the construction of 2005 Pavement Management
Application (PMA) streets, sidewalks and drainage improvements to
Reynolds Asphalt and provide for construction phase contingencies.
Action
Requested: Award bid for the construction of 2005 Pavement Management
Application (PMA) streets, sidewalks and drainage improvements to
Reynolds Asphalt and provide for construction phase contingencies.
Background
Information: The 04/05 Capital Improvements Program (CIP) included funds for the
construction of street improvements identified in the Pavement
Management System for improvements. The 03/04 and 04/05 CIP
included funds for the construction of sidewalks in various locations
throughout the city. The CIP also included funds for localized drainage
projects throughout the city.
On November 9, 2004, the City Council approved a professional services
agreement with Cheatham and Associates for the design and preparation of
construction plans for these improvements. This phase of improvements
included rehabilitation, overlay and seal coating of fifty (50) street
segments, seven (7) sidewalk segments and three (3) localized drainage
projects.
Four bids were received on August 2, 2005. The bids have been reviewed
by Cheatham & Associates and the City Staff, they are tabulated as
follows:
BIDDER
JRJ Paving
Reynolds Asphalt
Sunmount
Peachtree
BID AMOUNT
$2,184,356.20
$2,184,839.60
$2,227,261.00
$2,449,653.00
The low bidder is JRJ Paving, because of non - responsiveness on a previous
street rehabilitation project, customer's complaints and recent litigation,
initiated by this contractor, against the City; it is recommended that the
City Council award this bid to the second low bidder by $483.00, Reynolds
Asphalt.
Funds are available from the CIP.
Financial
Considerations: The recommended award amount is $2,184,839.60. It is also
recommended that the City Council allow a construction phase contingency
of 10% or $218,000 in addition to the total award of $2,184,839.60.
Citizen Input/
Board Review: None
Legal
Review: None
Alternatives: The Council may award the bid to Reynolds Asphalt, award the bid to JRJ
Paving or reject the bid.
Supporting
Documents: Location Map
Project
Schedule: 210 Calendar Days are allotted from the date of the Notice to Proceed for
this project.
Staff
Recommendation: Award bid for the construction of the 2005 PMA Streets, Sidewalks and
drainage improvements to Reynolds Asphalt in the amount of
$2,184,839.60 approve a contingency of $218,000 for unanticipated
construction related items and allow for staff to proceed with Phase 11
pavement management program on street projects if funds are remaining
after completion of 2005 PMA.
Staff Contact: Pedram Farahnak, P.E., Public Works Director
Charlie Thomas, P.E., City Engineer
CC: Sharen Elam, Finance Director
Clayton Redinger, Construction Manager
Chuck Kendrick, Operations Manager
2005 PIVIA Streets, Sidewalks and Drainage Improvements
Streets `_
Sidewalks
Drainage F
T.. King
PMA Streets 2005
R= Rehabilitation
O= Overlay
SS= Sluriy Seal
Cross Timber Hills
Huntwick Estates
R
Cross Timber Dr.
O
Dene Ct.
R
Estella Way Ct.
O
Harty Ct.
R
Forest Ln.
O
Victoria Ln.
R
Glen Cove
Whispering Whisperin Dell Estates
R
Hidden Glen Ct.
SS
Whisperj2g Whispering Dell Ct.
R
Holland hill Ct.
SS
Wlisperiag Dell Ln.
R
Kingswood Drive
Dove Estates
R
ILakeview Dr.
SS
Blue Teal Ct.
R
IMeadow Glen Ct.
SS
Flamingo Ct.
R
Morgan Rd.
SS
Lake Dr.
R
Ten Bar Ct.
SS
Lakeside Dr.
R
Ten Bar Tr.
SS
Peninsula Ct.
R
Twin Creek Ct.
SS
Peninsula Dr.
R
lWoodcreek Ln.
SS
White NX'jag Ct.
R
Woodbrook Ct.
Southlake Park Hilltop, & Grace Estates
R
Woodbrook Ln.
SS
jBriar Ln.
ellico Circle
SS
Crescent Dr.
R
E. fellico Cir.
SS
Hillside Dr.
R
W. jellico Cir.
SS
Hilltop Dr.
Individual Streets
SS
Southlake Cir E
R
E Bob Jones Rd (White Chapel to 4000' East
SS
Southlake Cir W
R
T.W. Kin Bob Jones to 4935 T.W. Kin
SS
Southlake Park Dr.
R
T.W. Kin Silver Spur to Ground Storage Tanks
SS
Southlake Park Rd W
R
Crooked Ln. East of Kimball Ave. to S. Nolen
SS
Southlake Park Rd E
O
Crooked Ln. LVest of Kimball to E. Continental
SS
Woodland Ct.
Q uail Creek Estates
West Park Circle
O
Quail Creek Ct.
SS
West Park Cir. N
O
Quail Run Ct.
SS
West Park Cir. S
0
Quail Run Rd.
Sidewalks
White C hap el B o ulevard
From Chapel D owns D rive to Highland (East Side of street
Shady Oaks Drive
From north drive of Durham Elem to Turnberg Ln. (west side w/ Crosswalk)
& from Love Henry to south drive of Durham Elem. (west side w/ Crosswalk)
Peytonville Avenue
From Parr Place to Carroll Senior High (East Side
Byro n N elso n D rive
From Inwood Drive to Parr wood Drive (Kest Side
Breezeway Drive
From Continental to Carroll (East Side
Carroll Avenue
From Johnson Elem to Wl'hispering Lane (East Side
Drainage Projects
Silverw o o d Circle
White Chapel Boulevard from Wingate Hill north to creek (east side)
T.W. King Culvert
2005 PIVIA Streets, Sidewalks and Drainage
Improvements Tabulation
BIDDER
JRJ Paving
Reynolds Asphalt
Sunmount
Peachtree
BID AMOUNT
$2
$2 1 184 1 839.60
$2,227,261.00
$2,449,653.00