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Item 10ACity of Southlake, Texas MEMORANDUM September 6, 2005 To: Shana Yelverton, City Manager From: Pedram Farahnak, P.E., Public Works Director Subject: Award bid for the construction of 2005 Pavement Management Application (PMA) streets, sidewalks and drainage improvements to Reynolds Asphalt and provide for construction phase contingencies. Action Requested: Award bid for the construction of 2005 Pavement Management Application (PMA) streets, sidewalks and drainage improvements to Reynolds Asphalt and provide for construction phase contingencies. Background Information: The 04/05 Capital Improvements Program (CIP) included funds for the construction of street improvements identified in the Pavement Management System for improvements. The 03/04 and 04/05 CIP included funds for the construction of sidewalks in various locations throughout the city. The CIP also included funds for localized drainage projects throughout the city. On November 9, 2004, the City Council approved a professional services agreement with Cheatham and Associates for the design and preparation of construction plans for these improvements. This phase of improvements included rehabilitation, overlay and seal coating of fifty (50) street segments, seven (7) sidewalk segments and three (3) localized drainage projects. Four bids were received on August 2, 2005. The bids have been reviewed by Cheatham & Associates and the City Staff, they are tabulated as follows: BIDDER JRJ Paving Reynolds Asphalt Sunmount Peachtree BID AMOUNT $2,184,356.20 $2,184,839.60 $2,227,261.00 $2,449,653.00 The low bidder is JRJ Paving, because of non - responsiveness on a previous street rehabilitation project, customer's complaints and recent litigation, initiated by this contractor, against the City; it is recommended that the City Council award this bid to the second low bidder by $483.00, Reynolds Asphalt. Funds are available from the CIP. Financial Considerations: The recommended award amount is $2,184,839.60. It is also recommended that the City Council allow a construction phase contingency of 10% or $218,000 in addition to the total award of $2,184,839.60. Citizen Input/ Board Review: None Legal Review: None Alternatives: The Council may award the bid to Reynolds Asphalt, award the bid to JRJ Paving or reject the bid. Supporting Documents: Location Map Project Schedule: 210 Calendar Days are allotted from the date of the Notice to Proceed for this project. Staff Recommendation: Award bid for the construction of the 2005 PMA Streets, Sidewalks and drainage improvements to Reynolds Asphalt in the amount of $2,184,839.60 approve a contingency of $218,000 for unanticipated construction related items and allow for staff to proceed with Phase 11 pavement management program on street projects if funds are remaining after completion of 2005 PMA. Staff Contact: Pedram Farahnak, P.E., Public Works Director Charlie Thomas, P.E., City Engineer CC: Sharen Elam, Finance Director Clayton Redinger, Construction Manager Chuck Kendrick, Operations Manager 2005 PIVIA Streets, Sidewalks and Drainage Improvements Streets `_ Sidewalks Drainage F T.. King PMA Streets 2005 R= Rehabilitation O= Overlay SS= Sluriy Seal Cross Timber Hills Huntwick Estates R Cross Timber Dr. O Dene Ct. R Estella Way Ct. O Harty Ct. R Forest Ln. O Victoria Ln. R Glen Cove Whispering Whisperin Dell Estates R Hidden Glen Ct. SS Whisperj2g Whispering Dell Ct. R Holland hill Ct. SS Wlisperiag Dell Ln. R Kingswood Drive Dove Estates R ILakeview Dr. SS Blue Teal Ct. R IMeadow Glen Ct. SS Flamingo Ct. R Morgan Rd. SS Lake Dr. R Ten Bar Ct. SS Lakeside Dr. R Ten Bar Tr. SS Peninsula Ct. R Twin Creek Ct. SS Peninsula Dr. R lWoodcreek Ln. SS White NX'jag Ct. R Woodbrook Ct. Southlake Park Hilltop, & Grace Estates R Woodbrook Ln. SS jBriar Ln. ellico Circle SS Crescent Dr. R E. fellico Cir. SS Hillside Dr. R W. jellico Cir. SS Hilltop Dr. Individual Streets SS Southlake Cir E R E Bob Jones Rd (White Chapel to 4000' East SS Southlake Cir W R T.W. Kin Bob Jones to 4935 T.W. Kin SS Southlake Park Dr. R T.W. Kin Silver Spur to Ground Storage Tanks SS Southlake Park Rd W R Crooked Ln. East of Kimball Ave. to S. Nolen SS Southlake Park Rd E O Crooked Ln. LVest of Kimball to E. Continental SS Woodland Ct. Q uail Creek Estates West Park Circle O Quail Creek Ct. SS West Park Cir. N O Quail Run Ct. SS West Park Cir. S 0 Quail Run Rd. Sidewalks White C hap el B o ulevard From Chapel D owns D rive to Highland (East Side of street Shady Oaks Drive From north drive of Durham Elem to Turnberg Ln. (west side w/ Crosswalk) & from Love Henry to south drive of Durham Elem. (west side w/ Crosswalk) Peytonville Avenue From Parr Place to Carroll Senior High (East Side Byro n N elso n D rive From Inwood Drive to Parr wood Drive (Kest Side Breezeway Drive From Continental to Carroll (East Side Carroll Avenue From Johnson Elem to Wl'hispering Lane (East Side Drainage Projects Silverw o o d Circle White Chapel Boulevard from Wingate Hill north to creek (east side) T.W. King Culvert 2005 PIVIA Streets, Sidewalks and Drainage Improvements Tabulation BIDDER JRJ Paving Reynolds Asphalt Sunmount Peachtree BID AMOUNT $2 $2 1 184 1 839.60 $2,227,261.00 $2,449,653.00