Loading...
1999-11-01 * *OFFICIAL MINUTES * * APPROVED BY THE JOINT UTILIZATION COMMITTEE MEMBERS 1 CITY OF SOUTHLAKE 2 JUC -JOINT UTILIZATION COMMITTEE MEETING 3 4 November 1,1999 5 6 MINUTES 7 8 9 Committee Members Present: Gary Fawks, Chair and City Council Representative; James 10 Glover, Parks and Recreation Board Representative; Patsy DuPre, City Council 11 Representative; Steve Harold, CISD Representative. 12 13 Committee Members Absent: Wendi Carlucci, City Council Appointed Citizen; Jerry 14 Lawrence, Vice Chair and CISD Representative. 15 16 Staff Members Present: Steve Polasek, Deputy Director of Community Services for the City 17 of Southlake; Steve Johnson, Assistant Superintendent for the Carroll Independent School 18 District; Rob Glover, CISD Board Representative. 19 20 21 Agenda Item No. 1, Call to Order — The meeting was called to order by Chair Gary Fawks at 22 5:34 p.m. 23 24 Agenda Item No. 2, Administrative Comments — No administrative comments were given. 25 26 Consider: 27 28 Agenda Item No. 3, Resolution No.99 -02 encouraging joint use and financial participation in 29 a proposed natatorium- Mr. Fawks presented background information on the actions that the 30 committee had taken regarding the natatorium. He indicated that this meeting was to 31 reassess and discuss the committee's commitment to the project. He also mentioned that he 32 was uncomfortable with Section 3 of the draft resolution. Mr. Fawks explained that this 33 section mentioned a dollar amount that should be funded and he didn't feel that that was 34 within the scope of the Committee. He had asked Mr. Polasek to make a revision 35 eliminating the funding amount, and leaving that responsibility to the SPDC. 36 37 Ms. DuPre asked which projects would be delayed in SPDC's five (5) year CIP if the 38 natatorium was funded. 39 40 Mr. Polasek explained that SPDC would make those choices later in the evening during their 41 meeting. Mr. Polasek further explained that the Parks Board determined their project 42 priorities and the preliminary CIP was developed using this information. Mr. Polasek 43 explained that SPDC would look at the available funding levels and make shifts as necessary 44 using various scenarios provided. 45 46 Mr. Fawks said that when the committee initially passed this resolution, SPDC was 47 committed to their CIP but money could be allocated to the natatorium if funds became Joint Utilization Committee Meeting, November 1, 1999. Page 1 of 3 IISLKSV20011LocallParks & Recreation \COMITEESIJUCIMINUTESI99 minutesl11- 1- 99.doc * *OFFICIAL MINUTES * * APPROVED BY THE JOINT UTILIZATION COMMITTEE MEMBERS 1 available. He added that the school district seemed comfortable with the agreement that was 2 worked out. Mr. Fawks also stated however, the situation has changed and the school district 3 is experiencing a funding shortfall. 4 5 Ms. DuPre asked Mr. Rob Glover to explain what would occur if the school district had to 6 continue with a funding shortfall. 7 8 Mr. Rob Glover stated that what would probably happen is they would build the 50 meter 9 pool and use ropes that reduce wave continuation. Mr. Rob Glover indicated that the first cut 10 would be the warm up pool with the overall goal of keeping the 50 meter pool, and other 11 adjustments would be made as necessary to come under budget such as to the audience 12 seating or the weight room. 13 14 Ms. DuPre said that her first reaction to the proposed Resolution was that it was a great idea 15 for the CISD and the City to work together on this project. Ms. DuPre mentioned that it was 16 something that the citizens had indicated that they were in favor of. However, her second 17 reaction was that there were going to be taxpayers who say that there was an expectation that 18 this project would cost a certain amount and they might question whether the City should use 19 money on this project that had been dedicated to other capital improvement projects. Ms. 20 DuPre wondered if some statement should be added to the resolution that would indicate the 21 status of each party involved and that such a statement would make it easier for the City to 22 negotiate payment for programming in the future. It was indicated that Section Four of the 23 resolution would cover this issue. 24 25 Mr. Fawks mentioned that in the future, an interlocal agreement would have to be developed. 26 Mr. Polasek stated that within the next two to three months the interlocal agreement could 27 conceivably be developed for review and approval by the appropriate governing bodies. 28 29 Ms. DuPre said that elected officials have to explain clearly to the community why the City 30 is funding this project. Ms. DuPre added that there are taxpayers who will question whether 31 it has been construction cost increases which have caused the funding shortfall or if it is a 32 result of inadequate construction cost estimates. 33 34 Mr. Harold said that right now they do have a credibility problem. Mr. Harold stated that the 35 school district missed the estimate on the project and it was too low. Mr. Harold also 36 indicated that the school district didn't have the best information and that led to the funding 37 gap, but the school district has now initiated construction management at risk which will 38 help identify in the design process potential cost problems. Mr. Harold said that this will 39 allow the school district to make adjustments in the design to achieve the cost wanted. 40 41 Mr. James Glover stated that the committee has always been in favor of the project but 42 wanted to make sure that the original design components remain in place in order to maintain 43 the joint use potential of the project. Mr. Glover also indicated that the Parks Board has been 44 in favor of the project but wants to make sure that there is enough space and time for the 45 community to use the facility. 46 Joint Utilization Committee Meeting, November 1, 1999. Page 2 of 3 IISLKSV200IILocallParks & Recreation \COMITEESIJUCIMINUTESI99 minutes111- 1- 99.doc * *OFFICIAL MINUTES * * APPROVED BY THE JOINT UTILIZATION COMMITTEE MEMBERS 1 Mr. Fawks stated that the school district has to get the commitment now in order to move 2 forward with the project. Mr. Fawks also added if the City does not choose to support the 3 natatorium then there is a real possibility that the potential for joint use will be lost. 4 5 Mr. Harold said that the community will benefit with the involvement of the City in the 6 process. Mr. Harold added that the community will get a larger and better designed product. 7 8 9 Motion: Glover 10 Second: Harold 11 Ayes: Fawks, Glover, DuPre, Harold 12 Nayes: None 13 Approved: 4 -0 14 15 Agenda Item No. 9, Adjournment — Chair Gary Fawks adjourned the meeting at 6:05 p.m. 16 17 18 19 20 Fawks, Chair 21 2lzy L4to ) 22 Attest: 23 2� 2 5 --'Steve P J4----d7-1-. a sek, Deputy Director of Community Services Joint Utilization Committee Meeting, November 1, 1999. Page 3 of 3 IISLKSV20011LocallParks & Recreation \COMITEESIJUCIMINUTES199 minutes111- 1- 99.doc RESOLUTION NO. 99 -02 A RESOLUTION OF THE JOINT UTILIZATION COMMITTEE OF THE CITY OF SOUTHLAKE, TEXAS, AND THE CARROLL INDEPENDENT SCHOOL DISTRICT, ENCOURAGING JOINT USE AND FINANCIAL PARTICIPATION IN A PROPOSED NATATORIUM. WHEREAS, the voters in the Carroll Independent School District approved in a bond election the construction of a natatorium on school district property; and, WHEREAS, the City of Southlake has recreational program needs that can be fulfilled through the availability of such a facility; and, WHEREAS, the Joint Utilization Committee, composed of representatives from the City, the School District, and the Parks and Recreation Board, has studied the feasibility of the natatorium being used jointly for the purpose of providing programming to both the students of the School District and the citizens of Southlake; and, WHEREAS, the Joint Utilization Committee approved Resolution No. 99 -01 encouraging joint use participation in a proposed natatorium on January 14, 1999. NOW, THEREFORE, BE IT RESOLVED BY THE JOINT UTILIZATION COMMITTEE OF THE CITY OF SOUTHLAKE, TEXAS, AND THE CARROLL INDEPENDENT SCHOOL DISTRICT THAT: Section 1. The Joint Utilization Committee hereby finds that the City of Southlake can benefit from participation in the natatorium of the Carroll Independent School District. Section 2. The Joint Utilization Committee encourages the City and the School District to designate the natatorium as a joint use facility. Section 3. The Joint Utilization Committee encourages the Southlake Parks Development Corporation (SPDC) to consider allocating within the Five (5) Year Parks Capital Improvements Plan adequate funding to support the construction of the proposed Carroll Independent School District natatorium. Section 4. The Joint Utilization Committee recommends that a formal programming and scheduling agreement for use of the natatorium be developed and approved by the City and the School District prior to the release of any funds towards this project. Section 5. This resolution is hereby effective upon passage by the Joint Utilization Committee. PASSED AND APPROVED THIS THE 1 DAY OF NOVEMBER, 1999. BY: 41 ,11! ar • ks, Chair RESOLUTION NO. 99 -02 A RESOLUTION OF THE JOINT UTILIZATION COMMITTEE OF THE CITY OF SOUTHLAKE, TEXAS, AND THE CARROLL INDEPENDENT SCHOOL DISTRICT, ENCOURAGING JOINT USE AND FINANCIAL PARTICIPATION IN A PROPOSED NATATORIUM. WHEREAS, the voters in the Carroll Independent School District approved in a bond election the construction of a natatorium on school district property; and, WHEREAS, the City of Southlake has recreational program needs that can be fulfilled through the availability of such a facility; and, WHEREAS, the Joint Utilization Committee, composed of representatives from the City, the School District, and the Parks and Recreation Board, has studied the feasibility of the natatorium being used jointly for the purpose of providing programming to both the students of the School District and the citizens of Southlake; and, WHEREAS, the Joint Utilization Committee approved Resolution No. 99 -01 encouraging joint use participation in a proposed natatorium on January 14, 1999. NOW, THEREFORE, BE IT RESOLVED BY THE JOINT UTILIZATION COMMITTEE OF THE CITY OF SOUTHLAKE, TEXAS, AND THE CARROLL INDEPENDENT SCHOOL DISTRICT THAT: Section 1. The Joint Utilization Committee hereby finds that the City of Southlake can benefit from participation in the natatorium of the Carroll Independent School District. Section 2. The Joint Utilization Committee encourages the City and the School District to designate the natatorium as a joint use facility. Section 3. The Joint Utilization Committee encourages the Southlake Parks Development Corporation (SPDC) to consider allocating within the Five (5) Year Parks Capital Improvements Plan adequate funding to support the construction of the proposed Carroll Independent School District natatorium. Section 4. The Joint Utilization Committee recommends that a formal programming and scheduling agreement for use of the natatorium be developed and approved by the City and the School District prior to the release of any funds towards this project. Section 5. This resolution is hereby effective upon passage by the Joint Utilization Committee. PASSED AND APPROVED THIS THE 1 DAY OF NOVEMBER, 1999. l BY: ', W r y F. wks, Chair