Item 10FCity of Southlake, Texas
MEMORANDUM
July 27, 2005
To: Shana Yelverton, City Manager
From: Gary Gregg, Technical Services Manager
Subject: Award of Bid for Construction of Southlake Wireless Pilot Project to
Redmoon Broadband.
Action Requested: City Council approval of award of bid to Redmoon Broadband for
construction of the Southlake Wireless Pilot Project.
Background
Information: On July 8, 2005 the City opened sealed RFP high technology proposals to
construct the City of Southlake Wireless Pilot Project. The advertisement
began June 10, 2005 and ran through June 17, 2005. There was a Prebid
meeting on June 23, 2005 in which 14 vendor representatives attended.
The project was discussed and tours of the city sites were given. An email
list was established for all registered vendors so that further requests from
vendors were sent to all attendees. Staff conducted the RFP process in
compliance with applicable laws and procedures. Seven vendors submitted
proposals for this project (Motorola, Tuanis Technologies, Zyterra
Solutions LLC, Redmoon Broadband, Wireless Evolutions, Airstream Data
and Shared Technologies Inc.). A panel of DPS, Library, Parks and
Technical Services members reviewed the proposals. Three proposals were
ranked by the panel for further review. On July 20, 2005 a panel consisting
of DPS, Library, Parks, Public Works and Technical Services members
received presentations from Wireless Evolutions, Airstream Wireless and
Redmoon Broadband. The panel selected Redmoon Broadband to
implement the pilot project. During our discussions with Redmoon, we
identified several areas in which the proposal costs could be trimmed
without affecting the delivery of the service goals. The contract price is
thus lower than the original proposal pricing. A tabulation attached
demonstrated that the proposal is within the budgeted amount.
Financial
Considerations: There are funds for this project in the FY 04/05 Support Services and
Community Services budget.
Citizen Input/
Board Review: None
Legal
Review: The process followed State bidding procedures for high technology
proposals. The proposed Scope of Work and Service Level Agreement are
being reviewed by the City Attorney and any necessary changes will be
made prior to approval. The total amount of this purchase requires City
Council approval.
Alternatives: The Council may approve the purchase or deny it.
Supporting
Documents: Proposal tabulation
Staff
Recommendation: City Council approval of award of bid to Redmoon Broadband for
construction of the Southlake Wireless Pilot Project in the amount of
$72,846.20
Staff
Contact: Gary Gregg, Technical Services Manager
Bid Tabulation
Vendor
Equipment
Maintenance
Total
*Tuanis Technologies
$37,552.72
$37.552.72
Airstream Data LLC
$42,969.00
$18,000.00
$60,969.00
Wireless Evolutions
$60,719.00
$5,000.00
$65,719.00
Redmoon Broadband
$74,491.00
$9,453.20
$83,944.20
Zyterra Solutions LLC
$98,991.67
$98,991.67
Motorola
$190,867.0
0
$27,800.00
$218,667.0
0
Shared Technologies
$284,300.7
6
$284,300.7
6
* = noncompliant — no cameras included