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Item 5HCity of Southlake, Texas MEMORANDUM July 5, 2005 TO: Shana Yelverton, City Manager FROM: Malcolm Jackson, Director of Community Services SUBJECT: Matching funds request from Southlake Girls Softball Association (SGSA) for purchase and construction of playground at Bob Jones Park Action Requested: City Council approval of request from the Southlake Girls Softball Association (SGSA) for SPDC matching grant funding in the amount of $90,000 for the purchase and construction of the playground and shade structures at the softball fields at Bob Jones Park. Background Information: The Southlake Girls Softball Association has submitted a request to the City for consideration of matching funds for the purchase and installation of the playground equipment, rubberized play surface, and canopy shade cover for use at the softball complex at Bob Jones Park. The proposed playground would consist of a shade structure with steel poles and a polyethylene shade cloth, as well as a rubberized playing surface. Suggested colors are tan poles with a forest green cover for the shade structure and earth tone colors for the playground and rubberized surfacing. These natural shades will blend with the existing facilities. The playground was approved as part of the site plan at Bob Jones Park. Financial Considerations: Acceptance of this proposal would commit the City to fund a cost of up to $90,000 as part of the FY2004/05 SPDC Matching Funds Program. To date there have been $12,500 (Dog Park) awarded in SPDC Matching Funds in FY 2004 -05. Approval of the request requires a $2,500 transfer from the SPDC Operating Fund to the SPDC CIP Fund. The Finance Director identified that following eight months of collections, sales tax receipts in the SPDC fund are anticipated to exceed budget projections by approximately $300,000. Financial Impact: There is no substantial financial impact anticipated with the proposed structures due to their use (low impact) and material durability (10 to 15 years for the covers). Citizen Input/ Board Review: SPDC will consider this item just prior to the City Council meeting. The Parks Board reviewed this item at their June 13, 2005 meeting and voted 4 -0 -2. The Board also suggested the addition of a fence around the playground. Shana Yelverton, City Manager July 5, 2005 Page 2 The Southlake Girls Softball Association has approved applying for the SPDC Matching Funds Grant at their May 2005 meeting. Legal Review: Not Applicable. Alternatives: City Council discussion and consideration may result in various project alternatives. Supporting Documents: Supporting documents include the following items: • SPDC Matching Funds request form • Bid quotes obtained by SGSA Staff Recommendation: City Council approval of request from the Southlake Girls Softball Association (SGSA) for SPDC Matching Grant funding in the amount of $90,000 for the purchase and construction of the playground and shade structure at the softball fields at Bob Jones Park. Shana Yelverton, City Manager July 5, 2005 Page 3 City of Southlake, Texas Project Name: Contact Person Mailing Address: PROJECT MATCHING FUNDS REQUEST FORM Playground and shade canopy at Bob Jones Park softball complex Matt Tuggey (SGSA president) 1361 Cross Timber City: Southlake State: TX ZIP: 76092 Day Phone: 817 -808 -8027 Night Phone: Fax Number: Additional Contact Person: Cindy O'Brien Day Phone PROJECT DESCRIPTION: 817 -975 -2083 Installation of playground equipment to include rubber surface tiles. Project also to include installation of shade canopy and bronze donor plaque. Proposed improvements would be located in the plaza area of the Bob Jones four Alex and will complete the softball facility as originally planned Proposed Start Date: Projected Cost: 12/01/05 $180,000 Projected Completion Date: Amount of Funds Requested: 2/28/05 000 Shana Yelverton, City Manager July 5, 2005 Page 4 The PlayWell Group toll free: (800) 726 -1816 free fate: (800) 560 -9150 now rnexico texas 4401 Juan tatto no. OD 2750 northwen rd. suite 103 albuquerque, nm 87111 dslles, bt 75224 (305y899 -1TS2 (972) 488-8355 Customer Contact Southlake Girls Softball eouthlake Girls Softball Association Association 3901 North White Chapel Road Matt Tuggey SOUTHLAKE TX 76092 3901 Norm White Chapel Road SOUTHLAKE TX 76092 UNITED STATES Tel: (817) - 442.1555 Amount 61 Cluntatlon SQ -2533 L K ern 1 HEN 56X62X14 2 3 1HEN- 56X62X14 4 SH 5 TXHUBCP 8 7 { Di�+nrer y Time a Terms 50% down Payment, Net 30 PO aides HIP Shelter 3d X 62 X 14 Color. try Hendee Enlerprimm, Inc. InotaNation of Hands Hip Shelter Shipping 3 Handgrrg STATE OF TEXAS HISTORICALLY Underutilized Business Certification. The PlayWell Group. Inc. is certified by the Texas Bulldlrtg 8 Procurement Commission as an Historically Underutilized Business (HUB.) A copy efihe certficate is available upon request- Certification #1752658108100 /wary Time Approximate T1 me to Denver Materials IS six weeks from the week the order is entered plus a few days for transit. Submittal approvals rf required will add additional time to the delivery schedule. Order will be placed after deposits are received, credit Is approved, and/or full payment for materials is made. Visa, Mastercard, and Amencan Express accepted. Please disregard it you have established prior credit with us. Due Date 512012005 Reference 1 1 1 1 1 QUOTATION SQ -2533 5=r"5 Ship To Southlake Girds Softball Association Walk in the Park 3410 Hardrock GRAND PRAIRIE TX 75050 UNITED STATES Tel: (972) -953 -0598 Fax: (214)1-493 -1150 Sodas Consultant Est. Delivery Date Stephen Thompson 7120f200 Ship VIA Page Printed erisow Default Cartier 1 ,.sa:s *M Price M I Mo wnt Amount $47, -671 EA I $4,794.Zfl x48,14I x12,897.90 EA x2.165,01 EA EA $12,887.90 x2,165.01 y1 1 Sub Total { 58,201.31 t .b� Shana Yelverton, City Manager July 5, 2005 Page 5 The Play'Well Group toll free: (840) 726 -1816 frre tax: (800) 560-9184 now mexico texas 4001 Juan tabo ne. OD 2750 northa"n rd. suite 103 albuquerque, nm 87111 "in. tit 73229 (305) 899 -1762 (972) 4SM355 Customer Contact Southlake Girls Softball Southlake Girls Softball Association Association 3901 North White Chapel Road Matt Tuggeyf SOUTHLAKE TX 76092 3901 North White Chapel Road SOUTHLAKE fix 76092 UNITED STATES Tel: (817)- 442 -1555 Account GIs Quotation SO -2533 11atn 9 11 arms QUOTATION SQ -2533 6 Ship To Southlake Girls Softball Association Walk in the Park 3410 Hardrock GRAND PRAIRIE TX 75050 UNITED STATES Tel: (972) -953 -0598 Fax: (214) -493 -1150 Terms 50% Down Payment, Net 30 PO O Desc ription Please contact your Sales Consultant for adcttional Information. Thank You For Your Order. Delivery Terms F.O.B. FACTORY Title to a[I goods passes to the customer at the time of shipment from the manufacturer. All quoted ship dates are approximate and contingent upon manufacture's shipping schedules or other causes heyond our control. PRODUCTS ARE SHiPPPED KNOCKED DOWN. CUSTOMER IS RESPONSIBLF FOR ASSISTING IN UNLOADING, STORAGE AND INSTALLATION OF MATERIALS UNLESS OTHERWISE STATED. Rack Clause PlayWell Group reserves the right to charge for additional manpower and equipment rental it subcontractors encounter rock that cannot be penetrated to drill installation holes with a mechanical auger- Every effort will he made prior to installation to determine if additional rock charges will be required. Your PlayWelI Sales Associate will notify you and meet you at the Work site Due Date 512 012 0 0 5 Reference n 1 l I 1 Sales Consultant Est. Delivery Date 811aphen Thompwiv 712012005 Ship VIA Page Printed ar:enraeli DellauK Carrier 2 ,. Price M Discount Ar..nt EA EA 1 2 Tctsr 0.00 eMle TOW 58,207.31 2 te.t%4 Shana Yelverton, City Manager July 5, 2005 Page 6 The PlayWell Group tot free: (S00) 7264818 free fax: (800) 560 -9150 now ""x100 texas 4001 Juan tabu no, 00 2750 nvrtha~ rd. suite 103 aibuquerque, nm 87111 dallas, tx 75229 (505) 898-1782 (973) X88-9355 QUOTATION SQ -2533 5lzo6loas Customer Contact Ship To Southlake Gins Softball Southlake Gina Softball Southlake Girls Softball Association Association Association 3901 North White Chapel Road Matt Tuggey Walk in the Park SOUTHLAKE TX 76092 3901 North White Chapel Road 3410 Hardrock SQUTHLAKE TX 76092 GRAND PRAIRIE TX 75050 UNITED STATES UNITED STATES Tel: (817) -442 -1555 Tel: (972)- 953 -0598 Fax: (214)-493-1150 I Account Terms Due fide Sales Consuaark Est. Delivery Date Stephen Thompson 7/20/2005 618 50% Gown Payment, Net 30 51201"1005 Quotation PON rtallarenoe Ship VIA Pegs Printed SCI-2533 - '. Default Carrier 3 rtrseosr ,.mss asset L Mani Descripilon Qty Fries M Dlseount Amount to review the eondltlons requiring addltkxml charges. 13 Access Site Aecees Note 1 FA 14 The site for equipment to be installed must be accessible by trucks, trailers. Bobcats andlor a tractor- trailer. If the site is not accessible due to lences, landscaping, spriniker systems, etc., please address this issue with your PlayVVO Sates Associate_ PlayWell will review possible alternate means of access and include additional charges If required in your proposal. Signs of access may be caused by the use of heavy equipnrent. We wll take reasonab le precautions and re medtlal adlons to restore the site to original condition. Please discuss any concerrs you may have about site conditions with your Play WeII Sales Associate prior to accepting our proposal. 15 Ul1L Underground Utilities Note 1 EA 16 It is the customers responsibility to locate ALL underground utilities in the area of the installation and have them marked unless prior arrangements are rhlsde. Page 3 Sub Total 0.00 Rrahnbrg Sub Toot 58,20131 .5 A ka Shana Yelverton, City Manager July 5, 2005 Page 7 The PlayWell G roup toll free: (800) 728 -1816 fret fax: [800] 5$0 -9150 new rnexico texas 4001 Juan tabs ne, #D 2750 northawn rd. soft 103 albuquerque, not 87111 dallas. tx 75M (503) 898-1762 (97z) 488 -9355 Customer Southiske Girls Softball Association 3901 North White Chapel Road SOUTHLAKE TX 76092 Account 618 Quotation SO -2533 Contact Southlake Girls Softball Association Matt Tuggey 3901 North White Chapel Road SOUTHLAKE TX 76092 UNITED STATES Tel: (817)- 442 -1555 Terms 507E Dawn Payment, Not 30 PO Rom Desc ription Texas State Law requires a call to Texas Excavation Safety Systems (Dig Tess) at 1- 800- 344 -8377 a minimum of 48 hours prior to digging. There are some pudic utilitles that will lorate and mark thelr own lines If the customer Calls them directly. LMIrtles usually require notification a minimum of 5 to 7 days prior to digging when Dig Tess is rid used. Utility location Includes but is not limited to power, water, gas. sewer, telephone. and cable television . We must receive a faxedhnalled copy of the report from Dig Tess or the company that manes the locations of your lines before digging will start_ 17 On8 %e ON SITE SECURITY 18 Playwell Group installlation subcontractors install caution tape around the immediate work area. Tape Is to be removed and disposed of by the customer a minimum of 24 hours after completion. Orange Safety fencing or other security will be furnished for an addttlonal Due Date W2012005 Reference 1 QUOTATION 904533 5120MMS Ship To Southlake Girls Softball Association Walk In the Park 3410 Hardrock GRAND PRAIRIE TX 75050 UNITED STATES Tel: (972)- 953 -0598 Fax: (214) -493 -1150 Sales Cortsulfant test. De#ivery Date Stephen Thongism 712012005 — Ship VIA Page Printed Default Carrier 4 Prior I M I Disooafft Anti UW EA Page 4 Sub Total Running Suit Tota I 0-00 58,201.31 %� "eve Shana Yelverton, City Manager July 5, 2005 Page 8 The Play'Well Grou toll free: (800) 726-1816 free fax: (800) SW9150 new msxice texas 40o1 juan tab* no, 9D 2750 northaven rd. suite 103 albuquerque, nm 87111 deltas, tx 752291 (505) 899 -1762 (972) 188.9355 Customer Contact Southlake Girls Softball Association 3901 North White Chapel Road SOUTHLAKE TX 76092 Southlake Girls Softball Association Mutt Tuggey 3901 North White Chapel Road SOUTHLAKE TX 76092 UNITED STATES Tel: (817)- 442 -1555 Account Tens B18 50% Down Pwitnent, Net 30 Quotation PO SO -2533 (tern _ - - Descripti charge. Please contact your Sales Assoclate to request a quote. 3Ne Comments Site preparation by others if not listed on this quote. Site must be level. free of utilities, and rock- Site must be accessible to work trucks and equipment. Install schedule based on site readiness, delivery of product, weather, and the results of weather on the site Itself. No site security provided after hours d not listed on this quote. rash rash Di sposal It is the customer's responsibility to dispose of any trash created from the installaWn_ PiayWell Grog irestalPati n subcontractors mil break down and consolidate all packing materials as Much as possible. If a customer•fumished dump ster Is provided onSite, we will place trash within the dumpster. Haul off and disposal of trash is available for an addlo,nal amount. 23 Csnoa olltC 1 C ancellation Policy 24 THANK YOU FOR YOUR BUSINESSI Your equipment will be ordered Immediately upon receipt of written This Quotation is good for 30 Days from the date listed above. We appreciate the opportunity to quote and look forward to serving your needs. To order, please fax this signed form including color choices, If necessary, and confirm the shipping address. This ship date is approximate. We reserve the right to charge and collect interest in the amount of 1.5 per month if payment is not received in full in accordanoe with the terms set forth. Play Safely and PlayWell. Customer PO No. Approved By: Date: QUOTATION - 80. 2 533 WOR1oo5 Ship To Southlake Giris Softball Association Walk in the Park 3410 Hardrock GRAND PRAIRIE TX 75050 UNITED STATES Tel: (972)- 953 -0598 Fax: (214) -493 -1150 Due Data Sales Consultart Esl_ Delivery Dale 5/20/2095 Stephen Thompson 712 012 00 5 Reference Ship VIA Page Printed erarntrs Default carrier 5 nM:sewsr Qty I Dlscexint A count I 1 I 1 EA I I I I EA I I I I EA TolsIDiscounts $4.794.27 Taxable $0.00 Tor 100=5& EXEMPT 3 0A00 Trial Tax $0.00 Exampt $58,201.31 Top! $558,201.31 Balance 1 $58,201.31 5 »�b Shana Yelverton, City Manager Term July 5, 2005 Sales Consultant Stephen Thompson Page 9 618 The PlayWell Group toll free: (800) 726 -1816 free fax: (800) 560 -9150 new mexica texas 4001 juan tabo no, 8D 2750 north&4en rd. suite 103 albuquorque, nm 87111 daltas, ix 73229 (305) 848 -1762 (872) 488x9355 Customer Default Carrier 6 Contact L Southlake Girls Softball Description Southlake Gills Softball Association Price Association 3901 North White Chapel Road Amount Matt Tuggey SOUTHLAKE TX 76092 approval_ Order changes will delay 3901 North White Chapel Road SOUTHLAKE TX 76092 UNITED STATES shipment up to 6 weeks. All orders Tel: [817}- 442 -1555 QUOTATION SQ -2533 5!2012005 Ship To Southlake Girls Softball Association Walk in the Park 3410 Hardrock GRAND PRAIRIE TX 75050 UNITED STATES Tel: (972)- 953 -0598 Fax: (214) -493 -1150 Account Term Due Date Sales Consultant Stephen Thompson Est. Delivery Date 618 50% Down Payment, Net 30 51200005 7/200005 Quotation Po# Reference Ship VIA Page Printed _ SO-2533 _ Default Carrier 6 erzuneos m:sa:aaws. L Item Description oty Price M Discount Amount approval_ Order changes will delay shipment up to 6 weeks. All orders cancelled prior to shipment wi I I be charged 10% of the equipment price. Orders cancelled after shipment but prior to installation will be charged delivery and return shipping and handling fees plus a 25% restocking fee. No refunds will he given on iristadied equipment_ Please sign below to acknowledge acceptance of these terms. SIGNATURE: This Quotation is good for 30 Days from the date listed above. We T4bsl Discounts $4,794.27 Taxabb $0.00 appreciate the opportunity to quote and kook forward to serving your Tax Detafis needs. To order, please fax this signed form including color choices, APT $ 0.0w If necessary, and confirm the shipping address. This shit date is approximate. We reserve the right to change and collect interest in Total Tax $0.00 the amount of 1.5 per month if payment is not received in full in Exempt $58,201.31 accordance with the terms set forth. Play Safely and PlayWell. Totat $58,201.31 Customer PO No. Approved By: �_— _ —� Date: —_ - -- Balance $58,201.31 Shana Yelverton, City Manager EA July 5, 2005 527,975.00 Page 10 EA The PjayWell Croup toR free: (800) 726 -1816 fi"ee fax: (800) 580-9130 new mexico teltas 4001 Juan tabor no, SO 2750 nonhaven rd, suite 103 albuqusrque, nm 87111 dalll tx 75229 (505) 599.1782 (972) ""335 Customer Contact Southlake Girls Softball Southlake Girls Softball Association EA Association White Lake Chapel Road $5.65 Matt Tuggey SOUTHLAKE TX 76092 $18,306.00 White Lake Chapel Road EA SOUTHLAKE TX 76092 UNITED STATES Account 618 ❑uotirtion SG -2438 il9lfl 1 P1lyS -500 -0210 2 3 SOF -iU PLUSa1.5 4 SOF- DISPGUN 5 SOF- ADHT2TILE 6 SCF- AdPermTlIe 7 SOF- INSTALLM 8 IPWS- 500 -0210 9 ISOF- SOFTILES 10 IWIP CCN1 -PAD 11 IWIP-EXCAVAT10N 12 13 3 11 14 we 15 Terms Due Date 50% Down Payment, Not 30 5113/2005 PO tr Description Playmaker Pre - Design Colors: Posts Components- 2-olor plastics: Plastkcs: Decks: SafriLE KL "Plus" 4.5 WSPENSING Gun Adhesive Tile to Tile ; Adhesive Perimeter Tile to Base Installation Manual Installation of Playmaker Installation of SofTilea Installation of Concrete Pad Excavation Excavation of approx 3240 sq ft of dirt, back fl 1 , sr110IXh out aril hiul off remainder as neaded. Shipping S Handling Surfacing Requiradl IMPORTANTI The PlayWell Group and Playworld Systems, Inc. strongly recommends the use of reslllenl surfacing material under and around all playground equipment Refer to the consumer Produce Sa" 1 818 i 1 1 1 1 3240 3240 100 i 1 QUOTATION SO-2438 5/13/2005 — -- — 77 — Ship To Southlake Girls Softball Association Walk in the Park 3410 Hardrock GRAND PRAIRIE TX 75050 UNITED STATES Tel: (972)- 953 -0548 Fax: (214)-493-1150 Sales Consultant Est. Dttiht9ry Dab Stephen Thompson 711=005 Strip VL'M 139 Prkftd anrnoss Default Carrier 1 trsa:uuur Price I M I DISCOUnt Amount $44,811.00 EA 1 S4.4f 1.101 540,329:90 $38.00 EA $3,108.40 527,975.00 $19.95 EA $2.00 $17.98 $9.50 EA $0.95 $8.55 $9.95 €A $1.00 58.96 EA $12.046.00 EA $12.046.00 $2.70 EA $$,748.00 $5.65 EA $18,306.00 $26.90 EA $2,690.00 $4,510.471 EA 1 � $4 "510.47 1 ToraB 1 114,641.44 1 al. I Shana Yelverton, City Manager July 5, 2005 Page 11 The Play'Well Group toll free: (800) 726 -1816 free fax: (800) 5Ba1 850 QUOTATION new mexwo texas SL> -2436 5J1312005 4001 juan Cabo ne, d0 2750 norUmmen rd. suite 103 albuquerque, nm 87111 dailas, tx 75229 (505) 899-1762 (972) "M335 Customer I Ship To Southlake Girls Softball Southlake Girls Softball Southlake Girls Softball Association Association Association White Lake Chapel Road Matt Tuggey Walk in the Park SOUTHLAKE TX 76092 White Lake Chapel Road 3410 Hardrock SCUTHLAKE TX 76092 GRAND PRAIRIE TX 75050 UNITED STATES UNITED STATES Tel: (972)- 953 -059$ Fax: (214)-493 - 1.150 Ac TOMS Due Date Sales Cdnsullara Est Delivery Date 618 50% Dawn Payment, Net 30 511312005 Stephen Thampsml 7/1312005 Quotation PO M Releefm Ship VIA Page Printed -- ilwaetnrl SC0438 Default Carrier 2 ,rx�cwuir L llyn l 1ptlon gill Mks M lxsaount Am urtt Commission's Pubiloglon Number 325, Handbook for Public Playground Safety, for suggested guidelines. See catalog for use zone dimensions - 18 Owner Owner f EA 17 Owner's Responsibility All playground equipment and surfaces must be maintained arxVor inspected on a regular basks. the recommended minimum is once a week Educate users in safe use of play equipment. Informallon signage is highly recommended to inform adults of their playground supervision responsibilities. 18 DelhreryrIme Detivery rime 1 EA 19 Approximate T1 me to Ueliuer VIaterlaIs is six weeks from the week the order is entered plus a few days for transit. Subminal approvals if required will add addltlonai time to the delivery schedule- Order will be placed after deposits are received, credit Is approved, and/or full payment for materials is made. Visa, Mastercard. and American Express accepted. Please disregard If you have established prior credit with us. Page 2 Sub TOW Running Sub Total 114.641 2 ,1% Shana Yelverton, City Manager July 5, 2005 Page 12 The PlayWell Group tall ftee: (800) 726 -1816 free fax: (800) 566-91'50 new mexico texas 4801 Juan tabu no, #D 2790 northaren rd. suite 103 albuquerque, rtrn 87111 dallas, tx 75229 (',105) N9 -1762 (972) 488.9355 Customer Contact - I. j Southlake Girls Softball Southlake Girls Softball Association Association White Lake Chapel Road Matt Tuggey SOUTHLAKE TX 76092 White lake Chapel Road SOUTHI AKE TX 76092 UNITED STATES Account 618 Quotation -r 1 50% Down Payment, Net 30 PO tr Terns Due Dale 511312005 Description uYA Please contact your Sales Consultant for additional infonnation. 20 21 Thank You For Your Order, Delivery Terms F.O.B. FACTORY rdie to all goods passes to the customer at the time of shipment from the manufactumr. All quoted ship dates are approximate and contingent upon manufacture's shipping schedules or other causes beyond our control. PRODUCTS ARE SHIPPPED KNOCKED DOWN. CUSTOMER IS RESPONSIBLE FOR ASSISTING IN UNLOADING, STORAGE AND INSTALLATION OF MATERIALS UNLESS OTHERWISE STATED. Tsrma d CorKNions New accourrts, nontax funded customers: 50% desposit and provide credit application. Balance due net 15 days or upon completion if instailed by PlayWell. Bonded public project terms: Bonding intormalion and crech appllcatlon required. Deposit may be required. Balance Due - Net 30. QUOTATION SO -2438 51131Z00'S Ship To Southlake Girls Softball Association Walk in the Park 3410 Hardrock GRAND PRAIRIE TX 75050 UNITED STATES Tel: (972)-953 -0598 Fax: {214-493 -1150 Sales Consultant Est. Dahmry date Stephen Thompson 711312005 Ship VIA Page Pr(rttad �,xsiros Default Carder 3 to�o:,wr Price I M I Discount Antitlum 1 1 1 1 EA 1 1 1 1 EA Page 3 Sub Total 1 4100 Running Sub Total 114.641.44 A% Shana Yelverton, City Manager July 5, 2005 Page 13 The PlayWell Group toH free: (800) 726-1816 free fax: (800) 5+60 -9150 new mexlco lexas 4001 Juan tab* no. ND 2750 northaven rd. suite 103 a"querque. nim 87111 dolls% U 75229 (505) 8W1T62 (972) 4884355 Customer Southlake Girls Softball Association White crake Chapel Road SOUTHLAKE TX 78092 I Account 618 SO-2438 L 11Me 24' 25 28 Contact Southlake Girls Softball Association Watt Tuggey White Lake Chapel Road SOUTHLAKE TX 76092 UNITED STATES Terms 50 Down Payment, Not 30 PO/ Dea4ripHon Late penalties may apply. Full payment due on all orders under $1,000.00 No Exceptions THANK YOU FOR YOUR BUSINESS] Your equipment will be ordered immediately upon receipt of wrflen approval. Order changes will delay shipment up to B weeks. All orders cancelled prior to shipment will be charged 10% of the equipment price. Orders cancelled after shipment but prior to Installation will be charged deiivery and return shipping and handling fees plus a 25% restocking fee, No refunds will beg Ive n on installed equipment. Please sign below to acknowledge acre fAance of these terms. SIGNATURE:_ _ -- 8R4 Access Note The site tar equipment to be Installed must be accessible by trucks, trailers, Bobcals and/or a tractor• traiW - If the site is not accessible due to fences, landscaping, spnniker systems, etc., please address this issue with your PlayWeii Sales Associate. PlayWell will QUOTATIQM S"438 5M3"5 Ship To Southlake Girls Softball Association Walk in the Park 3410 Hardrock GRAND PRAIRIE TX 75050 UNITED STATES Tel: (972)- 953 -0598 Fax: (214)-493 -1150 Due 000 Sales Consultant Eat. Delivery Date 51131 Stephen Thompson 711312005 Relererroe Stllp VIA Page Printed SMOM Default Carrier 4 e523:14M Qty Rim I la 1 oleotit nit Anvulft 1 EA Page 4 Sub Total Running Sub Total 114,841.44 =.' .1 Shana Yelverton, City Manager July 5, 2005 Page 14 The PlayWell Group toil free: (800) 726.1816 free fax: (B80) 5B11-91'60 now mexico 4001 Juan tabo no, VD albuqusrque, nm 97111 (505) 899.1762 texas 2750 notthanron rat. suits 103 dollies, lx 75M (972) 4884355 QUOTATION 80.24ss lf11312Md Customer Contact Ship To Southlake Girls Softball Southlake Girls Softball Southlake Girls Softball Association Association Association White Lake Chapel Road Matt Tuggey Walk In the Paris SOUTHLAKE TX 76092 White Lake Chapel Road 3410 Hardrock SOUTHLAKE TX 76092 GRANT] PRAIRIE TX 75450' UNITED STATES UNITED STATES Tel: (972)- 953 -0598 Fax: (214)- 493 -1150 Account Terms Due Deft Sales Consultant Est. Delivery Deft — 618 50% Down Payment, Not 30 511312005 Stephen Thompum 7/1312005 Quotation — PON Rellerence Ship VLA Page Printed Sf1 -2438 Default Garner 5 L Tarot Description prior M Discount Amourd review possible altemate means of access and include additional charges It required in your proposal- Signs of access may be caused by the use of heavy equipment We wlI take reasonable precautions and remedial actions to restore the site to original condition. Please discuss any Concerns you may have about site cordltbns with your PlayWell Sales Associate prior to accepting our proposal. 27 Installation Is Not Included On This Quote A separate installation quote must be Included with your order If Installation is required. Installation is not included in any price listed on this quote. 28 UUL Underground Utilhbs Note 1 EA 29 It is the customers responsiblIN to locate ALL underground utilities in the area of the instaIIatbn and have them marked unless prior arrangernents are made - Texas State Law requires a call to Texas Excavation Safety Systems (Dip Tess) at 1- 800- 344-8377 a mirthnlm of Page 5 Sub TotaI 0.00 Running Sub Total i 114,641.44 5 .kS Shana Yelverton, City Manager July 5, 2005 Page 15 The PlayWell Group toll free: (800) 726-1816 free fax: (800) 560 -9150 new mexico tee 4001 Juan tabo no, 4D 2730 northwiien rd. sulte 103 albuqufarque, nm 87111 dallas, tx 75229 (505) 899 -1762 (972) 488-9355 Customer Terms Contact Southlake Girls Softball Southlake Girls Softball Association ` Association White Lake Chapel Road I Matt Tuggey SOUTHLAKE TX 76092 1 White Lake Chapel Road Ship VIA SOUTHLAKE TX 76052 Printed UNITED STATES QUOTATION SO-24M S113MOOS Ship To - J Southlake Girls Softball Association Walk In the Park 3410 Hardrock GRAND PRAIRIE TX 75050 UNITED STATES Tel: (972)- 953 -0598 Fax: (214)- 493 -1150 Account Terms Due Date Sales Consultant Stepiten Thompson Est. Delivery Date 711312005 Sig 50% Down Payment, Net 30 511313005 Quotation PDts Reference Ship VIA Page Printed Sf2 -2438 Default Carrier 6 »sa:ww L Item Description Mee M Dlacount Amount 48 hours prior to digging_ There are some public utilities that will locate and mark thedr own lines It the customer calls them directly. Utdlltles usually require notification a minimum of 5 to 7 days prior to digging when Dig Tess is rid used. Utility location Includes but is not limited to power, water. gas, sewer, telephone, and cable television. We must receive a faxedlmalded copy of the report from Dig Tess or the many that marks the locations of your limes before digging will start, 30 Rock Rock Claws 1 EA 31 PlaMell Group reserves the right to C wqp for additional manpower and equipment rental if subcontractors encounter rock that cannot be penetrated to drill Installation holes with a mechanical auger. Every effort wall be made prior to Installation to determine d additional rock charges WIII be required. Your PlayWell Sales Associate will edify you and meet you at the work slte to review the conditions requiring additional charges. Raps 6 Sub Total Running Sub Total 114841 V d4 Shana Yelverton, City Manager Est. Deihmry Date 7/1312005 July 5, 2005 Item Page 16 32 The PlayWell Group toll free: (800) 726-1818 free fax: (BW) 5W9150 now n1axicto texas 41001 Juan tabu no, 6D 2730 narillimm7m rd. auks 103 albuquarque, nm 87111 deltas, bt 75224 (505) 895-1762 (972) 888 -9335 Customer Contact ll Southlake Girls Softball Southfake Girls 'Softball Association Association White Lake Chapel Road Matt Tuggey SCUTHLAKE TX 76052 White Lake Chapel Road Orange Safety fending or other security SOUTHLAKE T X 76092 UNITED STATES Account 618 quotation Due Deft 511312005 Reference Terris 50% Dome Payment, Net 30 PO 4 SQ - 2439 Est. Deihmry Date 7/1312005 L Item D esei ipdon ON SITE SECURITY 32 onSlte 33 er,aa�w ,.max,.... PlayWell Group irstaillation IM 1 0elw7� subcontradom install caution tape EA around the Immediate work area. Tape Is to be removed and disposed of by the customer a minimum of 24 hours afar completion. Orange Safety fending or other security will be furnished for an addlfloruaf charge. Please contact your Sales Associate to request a quote. 34 She Sne Comments 35 Sfe pre paratVon by others if not listed on this qude. Site twist be level, free of utilities, and rock. Site must be accessible to work trucks and equipment _ Install schedule bassad on site readiness, delivery of product, weather, and the results of weather on the site itself. No site security provided after hours if not listed on this quote. 36 Tresh Treah Disposal 37 It is the customer's responsibility to dispose of any wash created from the Installation- PlayWell Group Installation subcoritradors will break down and consolidate all packing materials as 1 1 it QUOTATION sell- 3 5I73I20r5 Ship To Southlake Girls Softball Association Walk in the Park 3410 Hard rock GRAND PRAIRIE TX 75050 UNITED STATES Tel: (972)-953 -0598 Fax: (214)-493 -1150 Sales Consuttam Est. Deihmry Date 7/1312005 Stephen Thompson Ship VIA Pace Printed Default Carder 7 er,aa�w ,.max,.... Prise IM 1 0elw7� Amount EA EA EA Page 7 !Sub Total 0.00 Running .sub Total 774,047.44 r Shana Yelverton, City Manager Terms 50% Drawn Payment, Not 30 July 5, 2005 818 Page 17 PO #1 The PlayWell Group to" f►tae: I8t10) 726 -1816 free fax: 1800) 560-9160 new niewco 4001 Juan tabu no, #D tex2& 2750 northaven rd. suite 103 albuquerque, nm $7111 deltas, tx 75229 (305)899 -1762 (0468-9355 Customer much as possible. .. 4 Contact f Southlake Girls Softball Southlake Girls Saftball Association Association White lake Chapel Road Matt Tuggey SOUTHLAKE TX 76092 White lake Chapel Road prowkied onstle, we will place trash SOUTHI.AKE TX 75092 UNITED STATES Account Terms 50% Drawn Payment, Not 30 Due Dale 5113P1005 818 Q uotacon PO #1 Reference $@ -2438 L lisnr DesC APdon s (KY much as possible. .. if a customer- furnished dumpster is prowkied onstle, we will place trash Within the dumpster, Haul off and disposal of trash is available for an .additional amount_ 3B Carogllmolicy Cancellation Polkcy 1 39 THANES YOU FOR YOUR BUSINESS! Your equipment will he ordered immediately upon receipt of writlen approval. Order Changes will delay shipment up to 6 weeks. All orders cancelled prior to shipment will be charged 10% of the equipment price. Orders cancelled after shipment but Prior to installation will be charged delivery and return shipping and handling fees plus a 25% restocking fee. No refunds wl I I be given on installed equipment. Please sl gn below to ackrxy etl acceptance of these terms. SIGNATURE: This Quotation is good for 30 Days from the date listed above. We appreciate the opportunity to quote and look forward to serving your needs. To order, please fax this signed form Including color choices, if necessary, and confirm the shipping address. This ship date is approximate. We reserve the right to change and collect interest in the amount of 1.596 per month if payment is not received in full in accordance with the terms set forth. Play Safely and P*Well. Customer PO No. — _�-- -__ -,- Approved B QUOTATION 8t2-243E 611312005 Ship To Southlake Girls Softball Association Walk In the Park 3410 Hardrock GRAND PRAIRIE TX 75050 UNITED STATES Tel: (972)- 953 -0598 Fax: {214}-493 -1150 Sales coosuttarrt Est. Delivery Date Stephen Thompson 711 312 0 0 5 Ship vlA Pegs Prhnted �iviinsrs D efault Canier S 'o 23:14M Price M I M. ht Anwulyd EA Tool Dismunts Tea afaff: Tamable $0.00 TcfalTax $0.00 f�7rarrtpt $114,641.44 Tn41 $114,641.44 54"rice $114,641.44 i f