Item 5A (3)CITY OF SOUTHLAKE
REGULAR CITY COUNCIL MEETING MINUTES: JUNE 21, 2005
LOCATION: 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Andy Wambsganss, Deputy Mayor Pro Tern
Carolyn Morris; and Councilmembers Laura K. Hill, Gregory Jones, Virginia M.
Muzyka, and John Terrell.
CITY COUNCIL ABSENT: Mayor Pro Tern Keith Shankland.
STAFF PRESENT City Manager Shana Yelverton, Interim Deputy City Manager
Charles Kiefer, Assistant to the City Manager Ben Thatcher, Executive Secretary Kim
Bush, Manager of Technical Services Gary Gregg, Audio Visual Technician Pam Jordan,
Library Administrator Kerry McGeath, Director of Community Services Malcolm
Jackson, Deputy Director of Community Services Steve Polasek, Economic Development
Specialist Stefanie Wagoner, Director of Finance Sharen Elam, Municipal Court Judge
Carol Montgomery, Manager of Courts and Utility Billing Sean Leonard, Director of
Human Resources Kevin Hugman, Chief Planner Dennis Killough, Senior Planner Ben
Bryner, Director of Public Works Pedram Farahnak, Deputy Director of Public Works
Charlie Thomas, City Attorney E. Allen Taylor, City Attorney Steve Wood, City
Attorney Corey Fickes, and City Secretary Lori Farwell.
WORK SESSION: The work session was called to order by Mayor Wambsganss at 5:36
p.m. City Council reviewed the agenda items with city staff and applicants. Agenda items
9A, 913, and 10A were added to the consent agenda. The work session ended at 5:59 p.m.
REGULAR SESSION:
Agenda Item No. 1. Call to order. The regular session was called to order by Mayor
Wambsganss at 5:59 p.m.
Agenda Item No. 2A. Executive Session. Mayor Wambsganss announced the City
Council would be going into Executive Session pursuant to the Texas Government Code,
Section 551.071, consultation with city attorney, Section 551.074, deliberation regarding
personnel matters, and Section 551.087, deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 5:59 p.m. Executive
Session began at 6:23 p.m. and ended at 7:40 p.m.
Agenda Item No. 2B. Reconvene. Mayor Wambsganss reconvened the regular meeting
at 7:42 p.m.
Agenda Item No. 3. Invocation. The invocation was given by Coy Quesenbury from
Lonesome Dove Baptist Church. Mayor Wambsganss led the pledge of allegiance.
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Agenda Item No. 4A. Mayor's Report. Mayor Wambsganss announced upcoming
meetings and events. Deputy Mayor Pro Tern Morris thanked Paul Craig of Hibernia
Bank for working with her recently on signage and landscaping issues on their Southlake
property.
Agenda Item No. 4B. City Manager's Report. There was no report given.
Agenda Item No. 4C. Financial Report. A written report was given to Council.
Agenda Item No. 4D. Local Business Report. Economic Development Specialist
Wagoner introduced Tony and Margie Schmidt from Top Shelf, Home Bar Center, who
introduced their new business to Council.
CONSENT AGENDA: Consent agenda items are considered to be routine by the City
Council and are enacted with one motion.
Agenda Item No. 5A. Approve the minutes for the June 7, 2005, regular City Council
meeting. Approved as presented.
Item No. 5B. Consider excusiniz members of the Citv Council and of the
Planning and Zoning Commission for absences from meetings. Mayor Wambsganss
presented this item to Council. Councilmember Terrell was absent from the June 7, 2005
City Council meeting and Commissioner Debra Edmondson was absent from the June 23,
2005 Planning and Zoning Commission meeting and will be absent from the July 7, 2005
Planning and Zoning Commission meeting.
Agenda Item No. 5C. Cancel or reschedule the July 5, 2005 regular City Council
meeting. Mayor Wambsganss presented this item during the work session.
Agenda Item No. 5D. Authorize the Mayor to execute an agreement with Roof Tech for
water testing, final design, bidding and construction at Town Hall. Interim Deputy City
Manager Kiefer presented this item to Council during the work session.
Agenda Item No. 9A. Resolution No. 05 -028, Amending the Purchasing Policy. Director
Elam presented this item to Council during the work session.
Agenda Item No. 9B. Resolution No. 05 -029, Approving the City's participation in the
Texas Building and Procurement Commission Cooperative Purchasing Program.
Director Elam presented this item to Council during the work session.
Agenda Item No. 10A. Approve a Homeowner's Association Right -of -Way Maintenance
Program. Director Elam presented this item to Council during the work session. Donald
Coonan, 612 Regency Crossing, Southlake, Texas, represented the Timarron
Homeowner's Association and addressed Council with specific issues.
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Motion was made to approve consent agenda items 5A; 5B to excuse the absences of
Councilmember Terrell from the June 7, 2005 City Council meeting and Commissioner
Debra Edmondson from the June 23, 2005, and the July 7, 2005, Planning and Zoning
Commission meetings; 5C to cancel the July 5, 2005 City Council meeting; 5D directing
the city manager to commit to the first two elements immediately - the water testing and
the construction improvement design - but deferring the implementation of the two final
parts — the bidding and construction supervision — until some of the legal, investigative
work is completed; 9A; 913; and 10A.
Motion: Muzyka
Second: Jones
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6 -0
REGULAR AGENDA:
Agenda Item No. 6. Public Forum. No one spoke during the public hearing.
Agenda Item No. 7A. Ordinance No. 878 -A, 2nd Reading, Amending Ordinance No. 878,
amending Fiscal Year 2004 -05 Annual Budd Director Elam presented this item to
Council. In accordance with Section 4.21 of the City Charter, the caption for this term is
listed as follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, REVISING THE BUDGET FIGURES FOR FISCAL YEAR 2004 -05
BEGINNING OCTOBER 1, 2004, AND TERMINATING SEPTEMBER 30, 2005,
AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT AND
ACCOUNT; REPEALING CONFLICTING ORDINANCES; PROVIDING A
SAVINGS AND SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE
DATE.
No one spoke during the public hearing.
Motion was made to approve Ordinance No. 878 -A, 2nd Reading, Amending Ordinance
No. 878, amending Fiscal Year 2004 -05 Annual Budget
Motion:
Terrell
Second:
Jones
Ayes:
Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays:
None
Approved:
6 -0
Auenda Item No. 8A. Ordinance No. 480 -459. 1 st Readiniz (ZA05 -024)_ Zoning Chanize
and Concept Plan for proposed Lots 1 -11 and 13, Miracle Pointe, being legally described
as a portion of Tract 6KI, J.H. Freeman Survey, Abstract No. 529. The property is
located at 2200 Crooked Lane. Current Zoning: I -1 Light Industrial District. Requested
Zoning: SF -20A Single Family Residential District. SPIN Neighborhood 98. Chief
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Planner Killough presented this item to Council. Applicant Jason Denis, 2741 Springhill
Drive, Grapevine, Texas presented this item and answered Council's questions. Council
discussed this request.
Motion was made to approve Ordinance No. 480 -459, 1 st Reading (ZA05 -024), Zoning
Change and Concept Plan for proposed Lots 1 -11 and 13, Miracle Pointe, subject to
Concept Plan Review Summary No. 3, dated June 3, 2005; subject to the Planning and
Zoning Commission's recommendation; requiring three trees to be placed on each lot
with the trees being three to four inch caliper in size and two of them placed towards the
street side and one of them placed at the discretion of the builder; requiring substantial
compliance with the picture of the entry feature shown tonight and made as an exhibit;
requiring the temporary turnaround to be permanent in appearance and made of
something other than asphalt such as brick pavers; and requiring the applicant to work
with Cambridge Place residents on fencing.
Motion: Jones
Second: Terrell
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6 -0
Agenda Item No. 8B. Ordinance No. 480 -460, 1 St Reading (ZA05 -025), Zoning Change
and Site Plan for proposed Lot 12, Miracle Pointe, being legally described as a portion of
Tract 6K1, J.H. Freeman Survey, Abstract No. 529. The property is located at 2200
Crooked Lane. Current Zoning: I -1 Light Industrial District. Requested Zoning: S -P -1
Detailed Site Plan District. SPIN Neighborhood #8. Chief Planner Killough presented
this item to Council. Applicant Jean Denis, 2741 Springhill Drive, Grapevine, Texas
presented this item to Council and answered questions. Council discussed this request.
Motion was made to approve Ordinance No. 480 -460, 1 St Reading (ZA05 -025), Zoning
Change and Site Plan for proposed Lot 12, Miracle Pointe, subject to Site Plan Review
Summary No. 3, dated June 3, 2005, and subject to the Planning and Zoning
Commission's recommendation; allowing the proposed six foot fence to not extend to the
street beyond the front building lot of Lot 13; limiting uses as proposed tonight; and
requiring the addition of screening along the sides of the driveway with plantings with a
wrought iron gate.
Motion: Terrell
Second: Morris
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6 -0
Agenda Item No. 8C. Ordinance No. 887, 1 St Reading, Appoint a Municipal Judge and
authorize the Mayor to execute an agreement with the Municipal Judge and provide an
effective date. Mayor Wambsganss presented this item to Council.
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Motion was made to approve Ordinance No. 887, 1 st Reading, Appointing a Municipal
Judge and authorizing the Mayor to execute an agreement with the Municipal Judge and
providing an effective date and reappointing current judge, Carol Montgomery, with an
effective date of July 17, 2005 through July 17, 2007.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6 -0
Agenda Item No. 8D. Ordinance No. 888, 1 st Reading, Amending Article IV of Chapter 2
of the Code of Ordinances by establishing a new division relating to purchasing
procedures. Director Elam presented this item to Council.
Motion was made to approve Ordinance No. 888, 1 St Reading, Amending Article IV of
Chapter 2 of the Code of Ordinances by establishing a new division relating to
purchasing procedures.
Motion: Jones
Second: Morris
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6 -0
Agenda Item No. 12. Meeting adjourned. Mayor Wambsganss adjourned the meeting at
9:08 P.M.
*An audio recording of this meeting will be permanently retained in the City
Secretary's Office.
Andy Wambsganss
Mayor
ATTEST:
Lori A. Farwell, TRMC
City Secretary
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