Item 4B%—.a LX %Y1 1 aJ1i[1.7
MEMORANDUM
July 13, 2005
TO: Honorable Mayor and Members of City Council
FROM: Shana K. Yelverton, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting July
19, 2005
This is a lengthy agenda due to the cancellation of the July 5 meeting. Staff has noted items that could
be tabled for later consideration, if the meeting goes late.
4B, Cky Manager's Repo . I will introduce our new Public Works Operations Manager Chuck
Kendrick and our new Police Chief Wade Goolsby,
4C. Financial Report. A copy of the financial report is included in your packet. Staff prepared to
do a presentation upon your request. Contact Sharen with questions on this item.
4D. Park and Recreation Board Report. Included in your packet are the Park Notes. Park Board
member Mike Mills will be available at the meeting to make a report,
5A. Approve the minutes for the June 16 and 17 2005 June Retreat and the June 21 2005 regular
Cily Council meetin The minutes have been included in your packet. Contact Lori Farwell
with questions on this item.
5B. Request Cit y Council to consider rejecting all bids for "2005 Water S stern Im rovements" for
the construction of a 1.5 million gallon elevated water storage tank and repainting of the 5
million gallon ground storage tank at Pearson Pump Station.. Bids for the 2005 water system
improvements were received by the City Secretary, , opened and read publicly on May 17.
Section 2, Item 14 of the contract specifications states that if the amount of bid exceeds the
available funds, the owner may reject all bids. Since the amount of finds available is not
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 2 of 19
adequate to satisfy the lowest bid amount, it is recommended that all bids be rejected as
provided within the contract bid documents.
Additionally, concerns have been raised by both bidders about the specifications and process.
(I believe you each received a letter from one of the bidders.) As such, we feel it is best to
reconsider and begin the process again.
Contact Pedrarn Farahnak or myself with questions on this item.
5C. Authorize the Ma or to execute a Residential Developer's Agreement for The Enclave a 13 -lot
addition located on the east side of Randol Mill Avenue approximately 500' feet south of Dove
Street. The final plat for The Enclave, which includes a cul -de -sac public street and 13
residential lots was approved on July 7. The developer will construct 1,100 linear feet of public
street, 1,450 linear feet of on -site public water Iine, and 1,470 linear feet of on -site public
sanitary sewer line, In addition, the developer will pay a park fee of $19,500 ($1,500 per lot for
13 lots).
Contact Pedram Farahnak with questions on this item..
5D. Authorize the Ma or to execute a contract with Tarrant Count for the pavement rehabilitation
on North Pearson Lane from West Southlake Boulevard to Florence Road North Peytonville
Avenue from West Southlake Boulevard to Ravens Bend and Shady Oaks Drive from West
Southlake Boulevard to Durham Elementary School. Funds for the rehabilitation of the
pavement on N. Pearson Lane were included in the FY 2004 -05 Capital Improvements Program
(CEP). The amount of the funds was determined for the city to contract with a paving
contractor.
N. Peytonville Ave. from FM 1709 to Ravens Bend and Shady Oaks Drive from FM 1709 to
Durham Elementary School were identified in the City's Pavement Management System to be
rehabilitated in this funding year,
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 3 of 19
Staff has requested that Tarrant County perform the pavement rehabilitation on these three
roadways with the city paying for the materials as has been done in previous years. Tarrant
County has agreed to do this work and has prepared a contract for the city to execute in order
for theme to proceed with the work,
The estimated cost of the materials for the three roadways, combined, is approximately
$320,000. Funds are available from the FY 2004 -05 CIP,
Contact Pedram Farahnak with questions on this item.
5E. Award of bid for sports officiating and scorckeeping services. On April 12 the city opened
sealed bids for sports officiating and scorekeeping services for city - managed athletic programs.
Three vendors submitted bids for this service (First Communications, A -1 Sports, and Crowley
Sports Officials). Of the three, only Crowley Sports Officials submitted bids for multiple
sections. First Communications, Inc. of Bedford submitted a bid for $2,600 on Section F; A -1
Sports submitted a bid of $2,805 for Section E; and Crowley Sports Officials submitted a bid of
$76,734 for the remaining Sections A, B, C, D and G. Since bids from First Communications,
Inc. and A -1 Sports did not exceed $25,000, no action is required by the Board.
Recommendation for approval of Crowley Sports Officials is necessary for compliance with
applicable State laws.. Please see the staff memo for bid tabulation information.
The city has worked with Crowley Sports Officials for the past four years and is comfortable
with the vendor's ability to provide sports officiating services for city programs. Additionally,
stag' performed a reference check resulting in positive comment from other customers.
Funding for these services is included in the proposed FY 2005 -06 budget. The Park Board
recommended approval of the award of bid (6 -0) at its Tune 13 meeting.
Contact Malcolm Jackson with any questions on this item.,
5E Approve a name for the proposed dog park to be located in Bob Jones Park. Boo -Boo's
Buddies is currently planning the third annual pet event for late October of this year, and
wanted a name for the dog park in order to prepare marketing materials for the event and to
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of' Interest
City Council meeting July 19, 2005
Page 4 of 19
positively identify the facility. .Ian Ekonomy, the Iead contact for the Boo -Boo's Buddies
organization, has suggested the name of "Boo -Boo's Buddies Community Dog Park" as a
preference. Ms. Ekonomy will be present at the meeting and answer any questions, Park
Board recommended approval (9 -0) at its June 13 meeting.
Contact Malcolm Jackson with any questions on this item.
SG.. Authorize the Mayor to acquire an easement for Timarron trail connection. In several areas in
the existing Timarron trail system, such as the private common areas at the southeast corner of
South White Chapel and Continental and the large common area north of the tennis courts in
Bent Creek, gaps exist that prevent practical pedestrian use. This route along Continental
Boulevard is heavily used by the entire southern section of town, not ,just Timarron residents.
Pedestrians and bikers are forced to go off trail and enter the roadway in this area. This agenda
item addresses acquiring the necessary public easements city prior to construction. Currently,
$40,000 exists in FY 2004 -05 Park Dedication budget to construct the trail. The consultant has
completed the plans and easement documents and the landowners are willing to dedicate the
easement at no cost to the city. Once the easement is executed, bids can be received based on
the consultant's submitted construction plans. The Park Board recommended approval (9 -0) at
its June 13 meeting.
Contact Malcolm Jackson with any questions on this item.
5H, Approve - matching funds request. from Southlake Girls Softball Association SGSA for
purchase and construction of a playnound at Bob Jones Park. The Southlake Girls Softball
Association (SGSA) has discussed with staff the need for a playground with shade structure at
the softball fields at Bob Jones Park, The SGSA Board has approved an expenditure of up to
$100,000 towards matching funds to construct the playground. The proposed playground
would consist of the playground equipment, a rubberized play surface, and a canopy shade
structure. The site plan for Bob .Tones Park included a playground. If approved, the city's
share of the project would be up to $90,000 from the SPDC Matching Funds line item,.
Matching Funds in the amount of $87,500 are available in the FY 2004 -05 SPDC CIP budget
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 5 of 19
with the remaining $2,500 available through transfer from the SPDC operating fund. The Parks
Board reviewed this item at its .tune 13 meeting voting 4 -0 -2 to approve and suggested the
addition of a fence around the playground unit. SPDC will consider this item immediately
preceding the City Council meeting Tuesday night. A representative from SGSA will be
available and a brief presentation provided.
Contact Malcolm Jackson with questions on this item,.
51. ZA05 -065 Plat Revision for The Enclave being a revision of Lot 3 Block 1 W.H. Martin No.
1068 Addition to include Tracts 1 2 4A1 and 4D W. Martin Surve Abstract No. 1068• an d
Tracts 2A 2A1 2A6 and 2A7, C. Dart Surve Abstract No. 2003. The pro is located at
the southeast intersection of Randol Mill Avenue and Dove Road being 2185 and 2195 North
Randol Mill Avenue and 1340 Robin Lane. Current Zoning: SF -IA Single Family Residential
District. The purpose of this request is to plat 13 residential lots on approximately 15 acres,
The Planning and Zoning Commission recommended approval (5-0) subject to plat review
summary # 2, dated July 1, 2005, as presented.
Contact Ken Baker or Dennis Killough with questions on this item,
5J. Consider excusing members of the City Council and of the Plannin g and Zoning Commission
for absences from meetings. Mayor Pro Tern Shankland was absent from the June 21 meeting.
P &Z Commissioner Mike Springer was absent from the July 7 meeting,
7A. Ordinance No. 887 2 °d Reading, Appoint a Municipal Jude and authorize the Ma or to
execute an agreement with the Municipal Jude and provide an effective date. PUBLIC
HEARING. The proposed ordinance and agreement are included in your packet information.
The .fudge's current agreement ended July 17, 2005. This agreement is for a two -year term
beginning July 17, 2005 at a salary of $3,38130 per month
Contact the Mayor with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page G of 19
7B. Ordinance No. 888 2 " Reading. Amending Article IV of Cha ter 2 of the Code of Ordinances
by establishing a new division relating to purchasing procedures. PUBLIC HEARING. As
previously mentioned, this ordinance establishes authority for the City Manager to make
budgeted expenditures of $25,000 (threshold specified in Texas Local Government Code
§252.021) or less without City Council approval. The ordinance also authorizes the City
Manager to execute change orders of $25,000 (threshold specified in Texas Local Government
Code §252.048(c)) or less.
The ordinance simply codifies the purchasing policy of the City, in accordance with the City
Charter Chapter IX Section 9.43 Purchasing states "The Council may, by ordinance, confer
upon the City Manger general authority to contract for expenditures without further approval of
the Council for all budgeted items not exceeding limits set forth by the Council."
City Council approved first reading at the .Tune 21 meeting. Contact Sharen Elam with
questions on this item.
7C. Ordinance No. 480 -459 2 "' Reading ZA05 -024. Zoning Change and Concept Plan for
p roposed Lots 1 -I I and 13 Miracle Pointe bein legally described as a portion of Tract 6K1
J.H. Freeman Survey, Abstract No. 529. The pro is located at 2200 Crooked Lane. Current
Zoning: 1 -1 Light Industrial District. Re guested Zoning: SF -20A Single Family Residential
District. PUBLIC HEARING. As discussed on first reading, this property is known as the
former Pumpco property. The current zoning is I -1 light industrial district and the requested
zoning is SF -20A single family residential district. The plan proposes 12 residential lots on
approximately seven of the total eight acres of the former Pumpco property. Approximately
one acre of the property that includes the existing office /warehouse building is addressed in the
next agenda item as a proposed "S -P -l" detailed site plan district rezoning request.
The Planning and Zoning Commission recommended approval (7 -0) subject to review with the
following stipulations:
• accepting the applicant's willingness to work with the staff between now and City
Council meeting to reconsider his utility, drainage, and roadway placement, making
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 7 of 19
whatever adjustments are necessary, including significant readjustment of the road in
order to preserve the maximum number of trees;
• accepting the applicant's willingness to put a fence along Crooked Lane that is similar
in material and quality to the fencing along the frontage of the Cambridge Place
subdivision;
• and, requiring an entry feature.
Following the Planning and Zoning Commission meeting the applicant prepared a document
which is included in the staff ' report as page 7 of Attachment C. This document addresses the
recommendations made by the Planning and Zoning Commission.
Below is the applicant's response to the Planning and Zoning Commission's recommendation:
• Tree preservation — Other options examined will be shown. The current plan will be
revised to shift the north -south section of street approximately d feet east to further
insure preservation of specimen trees along the western portion of the property;
« Designed and placed streets and lots in a manner to minimized amount of grading
needed to properly construct the development;
• Require a minimum number of trees to be planted on each lot as part of home
construction as part of the zoning and the deed restrictions;
• Relocate drainage and utility easements in a manner that maximizes tree preservation;
• Deed Restrictions /Homeowner Association:
° Minimum house size of 4,000 sq feet;
° Provide minimum masonry requirements and acceptable masonry materials;
° Inform residential lot owners about Lot 12 S -P -I zoning and require positive
confirmation that residents of Miracle Pointe understand commercial use of Lot
12;
° Establish an architectural review committee;
• Provide a subdivision entry feature that will showcase the exclusivity of the subdivision
with signage naming development;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 8 of 19
• Provide a wall /fence structure along Crooked Lane that will compliment the Cambridge
Place wall.
On June 21, City Council approved first reading (6 -0) subject to concept plan review summary
#3, dated June 3, 2005 and including:
• subject to the recommendations of the Planning and Zoning Commission;
• requiring placement of three (3) trees per yard, 3 to 4 inch caliper with minimum of two
(2) in front yard;
• entry feature will be substantially similar to the rendering presented;
• temporary turn around will be permanent in appearance;
• and, applicant has agreed to work with adjacent residents on fence agreement,
Contact Ken Baker or Dennis Killough with questions on this item.
7D. Ordinance No. 480 -460 2 °d Reading ZA05 -025 Zoning Change and Site Plan for propose d
Lot 12 Miracle Pointe being described as a portion of Tract 6K1 J.H. Freeman Surve
Abstract No. 529. The propegy is located at 2200 Crooked Lane. Current Zoning: I -1 Light
Industrial District. Requested Zoning: S -P -1 Detailed Site Plan District. PUBLIC HEARING.
As discussed previously, this property is the approximate one -acre portion of the former
Pumpco property that contains the existing building and parking area. The current zoning is 1 -1
light industrial district and the requested zoning is "S -P -1" detailed site plan district with
limited "O -1" office district uses and regulations. The plan proposes the use of the existing
6,250 square foot building for office related uses.
The "S -P -1" zoning presented to the Planning and Zoning Commission generally adheres to the
"04" Office District uses and regulations with the following exceptions:
• The main use will be for a maximum 1,000 square feet Of business and/or professional
nature office space and 5,250 square feet of storage for non - hazardous, non - noxious
materials;
• The required setback from the west property line shall be ten (10) feet;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 9 of 19
• A 6 -foot screening device shall be provided on all sides adjacent to residential
properties and as shown on the site plan;
• The required number oftiparking spaces shall be 13 spaces;
• The building shall be exempt from fagade articulation requirements;
r Synthetic stucco shall be a permitted masonry material for up to 100% of the building.
The Planning and Zoning Commission recommended approval (7 -0) subject to review with the
following stipulations:
• specifically noting that no trash dumpster and enclosure are shown on the sine;
= the impervious coverage of the area is 44 %;
* subjecting the zoning to the list of proposed permitted uses and development regulations
submitted and labeled as Attachment C, Page 5, of the staff report, with the following
changes:
o the property as permitted will be limited to the 0-1 Office District use that
allows business corporate headquarters when used for office purposes only;
• the required number of parking spaces for the site shall be limited to 8;
• the allowable storage in the storage area in the facility will be limited to
household and office related type storage items only.
Following the Planning and Zoning Commission the applicant amended their "S --P -1" request
to further refining limited "O -l" uses, storage and parking permitted on the property. The
modifications are follows:
* there is a maximum of eight parking spaces;
= building shall not be subdivided into individual lease or tenant spaces;
• limit the storage in the building to office and household use. We will prevent storage of
commercially hazardous products.
• the use of the building will be limited to:
o the main use will be for business and/or professional nature providing services
similar to accounting and tax services, real estate developer, architecture,
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 10 of 19
business corporate headquarters, investment services, computer' and
management services, engineering and the like);
o excluding the retail sale, banking, fabrication, manufacture or production of
goods or merchandise.
On June 21, City Council approved first reading (6 -0) subject to site plan review summary #3,
dated .Tune 3, 2005 and including:
• the recommendations of the Planning and Zoning Commission;
• fence to end at the building line;
• uses and regulations as presented;
• screen building with plant material;
• and provide a wrought iron gate at the entry.
Contact Ken Baker or Dennis Killough with questions on this item.
7E ZA05 -026 Preli.min Plat for ro osed Lots 1 -13. Miracle Pointe located at 2200 Crooked
Lane. Current Zoning: 1 -1 Li ht Industrial District. Proposed Zoning: SF-20A Single Famil
Residential District and S-P -1 Detailed Site Plan District. The plan proposes the development
of 12 residential lots and one office commercial lot on approximately eight acres.
The Planning and Zoning Commission recommended approval (7 -0) subject to preliminary plat
review summary #3, dated June 3, 2005 and subject to the stipulations of the plan approvals
and controlling zoning.
Contact Ken Baker or Dennis Killough with questions on this item.
7F. Resolution No. 05 -03 ZA05 -055 Specific Use Permit for a studio designed for the practice
education or training in music at For Those About to Rock School located at 985 North Carroll
Avenue. Current Zoning: C -1 Nei hborhood Commercial District. SPIN Neighborhood #6.
PUBLIC HEARING. The applicant intends to offer lessons for guitar, bass, and drums.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 11 of 19
Lessons will be offered in thirty- minute blocks with an average hour that would include two
instructors and four students present. The hours of operation for the studio will be Monday-
Friday from 11:00 a.m. to 9:00 p.m. and Saturday from 11:00 a.m, to 3.00 p.m.
There are four parking spaces on the property and four required based on the maximum number
of students and instructors during any session..
The Planning and Zoning Commission recommended approval (5 -0) subject to the hours of
operation presented in their application.
Contact Ken Baker or Dennis Killough with questions on this item..
7G. Resolution No. 05 -035 ZA05 -056 Specific Use Permit for the sale of alcoholic beverages at
Severine's located at 621 East Southlake Boulevard Suite A. Current Zonin : R -PUD
Residential Planned Unit Development District. PUBLIC HEARING. This is a request to sell
alcoholic beverages in a restaurant to be located in the Villages at Timarron located at the
southeast corner of East Southlake Boulevard and Byron. Nelson Parkway,
The Planning and Zoning Commission recommended approval (5 -0) subject to the terms of the
lease.
Contact Ken Baker or Dennis Killough with questions on this item.
7H. Resolution No. 05036 ZA05 -057 Specific Use Permit for the sale of alcoholic beverages at
Buster's Mexican Grill located at 2707 East Southlake Boulevard Suite 100. Current Zonin
S -P -2 Generalized Site Plan District. PUBLIC HEARING. This is a request to sell alcoholic
beverages in a restaurant to be located at the southeast corner of E_ Southlake Boulevard and S.
Nolen Drive. This is the former location of Baja Fresh.
The Planning and Zoning Commission recommended approval (5 -0) subject to the terms of the
lease.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 12 of 19
Contact Ken Baker or Dennis Killough with questions on this item.
7L Resolution No. 05 -026 Adoption of the Consolidated Future Land Use Plan as a component of
the Southlake 2025 Plan. the Comprehensive Master Plan for the City of Southlake. PUBLIC
HEARING. The purpose of this plan is to consolidate all the recommendations from the area
plans of Phase 11 of the Southlake 2025 Plan into one document. In addition, definitions of the
existing land use categories have been clarified to assist in better decision - making.
The Planning and Zoning Commission recommended approval (5 -0) adopting the final draft
dated July 1, 2005 with the following changes:
• changing page 13 -.. category: purpose, to read "approximately 50 acres ";
► and, clarifying the language regarding Rural Conservation to reflect the presentation
made to City Council to include fencing and open space.
Staff also has been made aware of councilmember concerns on the recommendations in two
areas. The presentation will highlight these areas for Council discussion. Please let us know if
you have any specific areas for further consideration, and we will highlight it as well.
Due to the length of the agenda, you may wish to table this item if the hour runs late.
Contact Ken Baker with questions on this item.
7J, Resolution No. 05 -027. Adoption of the Consolidated Mobilijy and Master Thoroughfare Plan
as a component of the Southlake 2025 Plan the Comprehensive Master Plan for the Cily of
Southlake. PUBLIC FEARING. The purpose of this plan is to consolidate all the
recommendations for mobility and changes made to the Master Thoroughfare Plan from all the
area plans into one document. In addition, this plan includes the concept of "street typologies"
that augment the functional classification of the city's roadways. Street typologies attempt to
address the design, context, and land use compatibility of'street design.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 13 of 19
The Planning and Zoning Commission recommended approval (5 -0) adopting the final draft
dated July 1, 2005 with the changes made on the draft dated July 7, 2005.
Due to the length of the agenda, you also may wish to table this item if the hour runs late.
Contact Ken Baker with questions on this item.
8A. Ordinance No. 480 -461 1 Reading ZA05 -048 Zoning Change and Concept Plan for Sandlin
Manor, on roe being approximately qpproximately 14.25 acres and being legally described as Lot 1
Block 1 Sandlin Estates. The pro is located at 400 Chapel Downs Drive West. Current
Zoning: AG A "cultural District. Requested Zonin : SF-20A Single Family Residential
District. The plan proposes the development of 21 residential lots on approximately 1425
acres. The following variances are requested:
• 20 -foot side yard adjacent to the street for Lot 14 (reduction is permitted by the zoning
ordinance with approval);
• 15 -foot side yard adjacent to the street (Court B) for Lots 16 and 21 (reduction is
permitted by the zoning ordinance with approval);
• A double fronted or through residential lot for lot 16 containing the existing home to be
retained as shown on the plan.
The Planning and Zoning Commission recommended approval (5 -0) subject to concept plan
review summary 92 dated .Tune 17, 2005, with the following stipulations:
• granting a 20 foot side yard adjacent to the street for Lot 14;
• granting a 15 foot side yard adjacent to the street (Court B) for Lots 16 and 21;
• allowing a double fronted or through residential lot for Lot 16 as shown on the plan;
• recommending the 30 foot private /emergency access easement strip also be designated
as a public right-of-way reservation;
• and, to have the developer replace any landscaping affected by the proposed drainage
easement extending off -site to the south into Lot 4, Southlake Estates.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 14 of 19
Contact Ken Baker or Dennis Killough with questions on this item.
813. Ordinance No. 480 -462 l sk Reading ZA05 -058 Zoning Change and Development Plan for
The Cliffs; being Tracts 113 and IA, W. Mills Survey, Abstract No. 1086• Tract 3 W. Mills
Survey, Abstract No. 877D Tract 2. W. Medlin Survey, Abstract No. 1958• and Tract 4 W.
Medlin Survey, Abstract No. 1588D located on the west side of the 3800 block of'North White
Chapel Boulevard and the east side of the 3900 block of'T.W. Road. Current Zoning: AG
Agricultural District. Requested Zoning: R -PUD Residential Planned Unit Develo ment
District. The plan proposes the development of approximately 56 acres consisting of 57
residential lots and 2 open space /proposed city park lots. Under the "R -PUD" Residential
Planned Unit Development district zoning the applicant proposes the following:
• This residential planned unit development shall abide by the "SF -20A" single family
residential zoning district and the subdivision ordinance, as amended, with the
following exceptions:
• Front Yard: The minimum front yard of a lot shall not be less than 30 feet.
• Side Yard: The minimum side yard shall not be less than 10 feet,
• Side Yard Adjacent to a Street: The minimum side yard abutting a street shall
not be less than 25 feet.
• Lot Width: Each lot shall have a minimum width of 80 feet.
• Rear Yard: Each lot shall have a minimum rear yard of 30 feet_
• Rear Lot Width: A rear lot width of 125 feet adjacent to certain lots shall not
apply.
• Buffer Lots: Buffer lots adjacent to certain lots shall not apply_
The Planning and Zoning Commission recommended approval (5 -0) subject to development
plan review summary #2, dated July 1, 2005, and noting that the developer has agreed to:
o dedicate lot 25, block 2, as open space /park for the purpose of a parking area;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 15 of 19
• provide a trail extending from the area noted along North White Chapel to the
frontage /access for the open space /park shown as lot 19, block 2 (east park) north of lot
20, block 2;
• provide a minimum of 10 feet of frontage /access north of lot 20, block 2 for the open
space /park shown as lot 19, block 2;
• provide up to 7 parking spaces for the open space /park shown as lot 5, block 2 (west
park), but deferring,judgment of the parking need to the Park Board;
• the open space /park shown as lot 5, block 2, even if accepted as a public park, shall be
maintained by the home owner's association;
• and, prior to any city acceptance of the public parks, a level two environmental site
assessment will be conducted and provided to the city.
Contact Ken Baker or Dennis Killough with questions on this item.
8C. O rdinance No. 480 -463, 1 51 Reading (ZA05- 063)Zoning Change and Development Plan for
Estes Park Phase IV being Lot 1 Block 1. Larkin H. Chivers No. 300 Addition; Lots I and 2
BIock 1 Callicott/Rhodes Farms and Tracts 1A3 1133A and IB3B A. Chivers Surve
Abstract No. 300 located approximately 405' east from the southeast corner of East Dove
Road and North White Cha el Boulevard Current Zonin : RE Residential Estate District AG
Agricultural District, and SF-IA Single Family Residential District. Requested Zoning.: R -PUD
Residential Planned Unit Development District. The plan proposes the development of
approximately 37 acres consisting of 54 residential lots and 8 open space lots. Linder the "R-
PUD " residential planned unit development district zoning the applicant proposes the
following:
• This residential planned unit development shall abide by the "SF-20A" single family
residential zoning district and the subdivision ordinance, as amended, with the
following exceptions:
• Lot Area: The minimum area of a lot shall not be less 15,000 square feet_
• Front Yard: The minimum front yard of a lot shall not be Iess than 30 feet,
• Side Yard: The minimum side yard shall not be less than 10 feet.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 16 of 19
° Side Yard Adjacent to a Street: The minimum side yard abutting a street shall
not be less than 20 feet,
• Lot Width: Each lot shall have a minimum width of 80 feet.
• Rear Yard: Each lot shall have a minimum rear' yard of'30 feet.
• Rear Lot Width: A rear lot width of 125 feet adjacent to certain lots shall not
apply.
• Buffer Lots: Buffer lots adjacent to certain lots shall not apply,
• Right-of-Way: Streets D1 & D2 shall be one -way streets with a right- of-way of
32 feet and a pavement width of 22 feet,
° Curvilinear Streets: The maximum centerline curve radius shall be 1,600 feet.
The Planning and Zoning Commission recommended approval (5 -0) subject to development
plan review summary #2, dated July 1, 2005, and amended as follows:
• noting the developer has agreed to make street adjustments, particularly the north
street coming out onto Dove Road and the south stub heading into the Aventerra
property, in order to maximize tree preservation;
• provide a minimum 10 --foot wide landscape easement over the required bufferyard
along East Dove Street to be dedicated to the home owner's association;
• noting the developer stated the entry features would be similar to the current entries
into Estes Park;
noting there would be a trail that connects to the trail planned in front of the
Brentwood property to the south along White Chapel Blvd,,;
and, noting there would be a trail provided along the frontage of East Dove Street
and North White Chapel Boulevard.
Contact Ken Baker or Dennis Killough with questions on this item.
8D. Ordinance No. 480-445g 1 Readin ZA05 -070 Zonin Change and Site Plan for Shad
Oaks Offices located at 600 — 660 West Southlake Boulevard; being at the northwest corner of
the intersection of West Southlake Boulevard and Shady Oaks Road. Current Zoning: S -P -1
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 17 of 19
Detailed Site PIan District with 0-1 Office District uses. Requested Zoning: S -P -1 Detailed Site
Plan District with 0-1 Office District uses. Wyndham Properties is requesting approval of a
zoning change and a site plan to amend the current "S -P -1" detailed site plan district zoning to
change the permitted type of carport structure from a "landscape arbor" structure with a trellis
type roof to a solid lapped seamed corrugated metal roof. The roof edge is to be trimmed with
cedar and will have vines planted to grow along the edges and roofing to have the appearance
of a landscape arbor. The metal roof shall not be visible from the adjoining right -of -way or
residential properties.
There are no other changes proposed to the current "S -P -1" zoning or approved site plan. The
review of this application is limited to the proposed changes to the originally approved plan.
All other previous conditions of approval shall remain in affect unless specifically changed by
City Council approval.
The Planning and Zoning Commission recommended approval (5 -0) subject to site plan review
summary #1, dated July 1, 2005, as presented.
Contact Ken Baker or Dennis Killough with questions on this item.
10A. Consider SP05 -173. Variance to the Sim Ordinance 704 -B for Ra id Refill Ink located at 3300
State Highway I14, Suite 103. This business is located in the Grapevine Plaza near the
northwest corner of Northwest Highway and Park Boulevard, This is a request to vary the
permitted letter size as follows:
Sign Reg. Permitted Requested
Maximum 12 inches 15 inches
Letter/ Logo
Height
Contact Ken Baker or Dennis Killough with questions on this item,.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 18 of 19
OTHER ITEMS OF INTEREST
I. Lori Farwell will be serving as the student chaperone to Tome, Japan, from July 19 — 27. Deputy
City Secretary Tara Brooks will be the Acting City Secretary in her absence.
2. Planning Department to receive award. We heard earlier this week that the Southlake Planning
Department will be recognized by the Texas Chapter of the American Planning Association for
Planning Excellence. A certificate of recognition will be mailed to the Mayor and the city will be
recognized at the Texas Chapter's Fall Conference in Fort Worth. Other cities receiving the award
were San Marcos, Killeen, Farmer's Branch, McKinney and Lancaster.
The evaluation criteria include the level of training of Planning Commissioners and professional
staff, professional qualifications of the planning staff, breadth and currency of master plan
components and completion of other planning related projects, The goals of the program include:
• Increasing community awareness of the importance of planning,
• Increasing community awareness of the importance of planning,
• Recognizing planning departments which meet certain professional requirements,
• Recognizing planning efforts that have achieved community support,
• Encouraging the funding of'professional training for Planning Commissioners and staff, and
• Aiding economic development and community image.
3. Attachments:
° CARS report
i,"1 14
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council meeting July 19, 2005
Page 19 of 19
Staff Direct Phone Numbers:
Baker, Ken, Director of Planning, 748 -8067
Elam, Sharen, Finance Director, 748 -8042
Farahnal, Pedram, Public Works Director, 748 -8097
Farwell, Lori, City Secretary, 748 -8016
Hugman, Kevin, Director of Human Resources, 748 -8193
Jackson, Malcolm, Director of Community Services, 748 -8018
Kiefer, Chuck, Interim Deputy City Manager, 748 -8601
Last, Greg, Director of'Economic Development, 7488037
Smith, Rick Interim Director of'DPS, 748 -2406
Thatcher, Ben, Assistant to the City Manager, 748 -8005
Yelverton, Shana, City Manager, 748 -8004
OTHER ITEMS OF INTEREST
CALL A RIDE OF SOUTHLAKE, INC.
Monthly Summary of Service Provided to Seniors and Handicapped — 2005
Jan
Feb
Mar
April
May
June
July
Aug
Sep
Oct
Nov
Dee
Total
Newly Qualified
Users
0
0
1
1
0
0
Total Qualified Users
166
166
167
168
169
169
Total Volunteer
35
35
35
35
35
35
Drivers
Unduplicated Users
Served
14
16
15
15
14
14
Volunteer Drivers
Used
18
20
22
19
20
19
Driver Vehicle Miles
Traveled
950
815
1163
982
1104
988
6002
Driver Hours
54
59
75
65
61
64
1
378
Van Miles Traveled
106
204
145
141
82
309
987
Office volunteer
Hours
18
8
9
14
10
I S
74
Trip Requests Not
filled
1
0
0
0
0
0
l
Pickup Ten Minutes
Late
0
0
I
0
0
0
1
One Way Trips
Medical /Dental
23
29
46
30
40
36
204
Southlake Senior
Center
85
66
94
77
84
77
483
Personal Needs
20
18
18
23
23
25
127
Shopping
8
8
10
8
8
10
52
Business
0
0
0
0
0 1
0
0
Other Senior
Centers
o
0
0
0
0
0
0
Other
0
4
6
4
0
6
20
Total One Way Trips
136
125
175
142
155
154
886
Rider Groups
Senior &
Handicapped >54
134
122
172
140
155
153
876
Handicapped > 17
<55
2
3
1
1
0
1
8
Handicapped <18 1
0
0
1
1 1
0
0
2
Total Rider Groups 1
136 1
125
174
142
155
154
886