Item 5CCity of Southlake, Texas
MEMORANDUM
May 13, 2005
To: Shana Yelverton, City Manager
From: Gary Gregg, Technical Services Manger
Subject: Authorize the City Manager to execute a purchase agreement with Dell
Computer in the amount of $56,026.56.
Action Requested: Authorize the City Manager to execute a purchase agreement with Dell
Computers in the amount of $56,026.56.
Background
Information: The City of Southlake currently has 225 computers actively in its inventory
and being used on a daily basis. A large number of these personal
computers (55) are over three years old. They are beginning to experience
hard drive and power supply failures at an increasing rate as they are at the
end of their life span. Due to the age and style of these machines it is not
fiscally practical to replace the hardrives and upgrade the memory to
increase their usability or prolong the lifespan of these computers. They
are scheduled for replacement in this fiscal year.
Financial
Considerations:
This item was budgeted in the FY 04/05 Support Services budget.
Citizen Input/
Board Review:
None
Legal
Review: None. This is a standard purchase from Dell based on Texas Department
of Information Resource Pricing. The total amount of this purchase
requires City Council approval.
Alternatives: The Council may approve the purchase or deny it. If the Council chooses
to deny approval, the computers designated to be replaced will continue to
be maintained with replacement parts.
Supporting
Documents: Quote and purchase order.
Staff
Recommendation: Authorize the City Manager to execute a purchase agreement with Dell
Computers in the amount of $56,026.56.
Staff
Contact: Gary Gregg, Technical Services Manager