Item 4BCity of Southlake, Texas
MEMORANDUM
May 11, 2005
TO: Honorable Mayor and Members of City Council
FROM: Shana K. Yelverton, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
May 17, 2005
4C. Financial Report. A copy of the financial report is included in your packet. Staff is prepared to
do a presentation upon your request. Contact Sharen with questions on this item.
4D. Local Business Report. The local business report will be from Kincaid's Burgers. Owner
Ronald Gentry will be presenting.
5A. Approve the minutes for the May 3, 2005, regular City Council meeting_ The minutes have
been included in your packet. Contact Lori Farwell with questions on this item.
5B. Authorize the City Manager to enter into an Interlocal Agreement with Tarrant Appraisal
District for Pictometry License. The Tarrant Appraisal District (TAD) has entered into a
license agreement with Pictometry International Corporation for the use of its unique digital
aerial photos of Tarrant County (including the City of Southlake) and software which enables
the viewing, measurement, and overlaying of digital images. Under the licensing agreement
with Pictometry, all the governmental entities that fund TAD can use the Pictometry products
at no cost.
The city currently uses orthogonal (straight down) aerial photos provided by the North Central
Texas Council of Governments for site evaluation and analysis. These images only reveal the
top of structures. The Pictometry digital aerials consist of orthogonal images like ordinary
aerial photos; however, over 80% of Pictometry's images are oblique (taken from angles) so
that features can be seen in their entirety. These images reveal the front, back and sides of
objects. The software will also allow staff to measure the length, width and height of any
feature in the image. The aerials and software program will be used by multiple departments
including planning, public safety, public works and community services in site and building
evaluation and analysis. The only expense to the city is an estimated cost of $300 for purchase
of a small portable hard drive to receive the images and software from TAD.
Contact Ken Baker with questions on this item.
5C. ZA05 -041, Plat Revision for proposed Lots 7 through 14, Block 3R, Cimmarron Acres
Addition, being a revision of Lots 5R1 through 5R5, 6R1, and 6R2, Block 3, Cimmarron Acres
Addition located on the northeast corner of Pearson Lane and West Southlake Boulevard.
Current Zoning: SF-IA Single Family Residential District and C -2 Local Retail Commercial
District. This is the city owned property located at the northeast corner of Pearson Road and
West Southlake Boulevard. The purpose of this request is to dedicate right -of -way to
accommodate the future intersection improvements, dedicate a water & sewer easement along
the rear of the proposed lot 7 through lot 12 and expand the drainage easement to fully
encompass the drainage channel along the west boundary of the subdivision.
The Planning and Zoning Commission recommended approval (7 -0) subject to review. Contact
Ken Baker or Dennis Killough with questions on this item.
5D. Authorize the City Manager to enter into an agreement with the U. S. Army Corps of Engineers
for placement of a historical marker. The Southlake Historical Society has been working with
the city and the State Historical Commission to recognize the Dove Community which existed
in Southlake in the late 1800's. Dove Community consisted of farms, a school, general store
with post office, cotton gin, blacksmith shop, and the Lonesome Dove Baptist Church and was
instrumental in the early development of the area that eventually became part of Southlake.
In order to formally recognize the Dove Community, the State Historical Commission requires
approval from the property owner for the placement of the marker at the northeast corner of
Dove and Lonesome Dove Road. Staff and the Southlake Historical Society have been
communicating with the Corps of Engineers regarding placement of the historical marker and
recently received a standard agreement for review and approval. The agreement provides for
placement of the marker for an initial period of five years with a $235 licensing fee to be paid
by the Historical Society. The city attorney has reviewed the document and recommended no
changes. Contact Malcolm Jackson with questions on this item.
7A. Ordinance No. 480 -454, (ZA05 -022), 2" d Reading, Zoning Change and Concept Plan for The
Shops at Southlake (Southlake Central Park — Central Market), being approximately 29 acres
located on the southeast corner of East Southlake Boulevard and South Carroll Avenue, and
being legally described as Tract 7A, J. A. Freeman Survey, Abstract No. 529. Current Zoning_
S -P -2 Generalized Site Plan District. PUBLIC HEARING. This is a request to change the
current "S -P -2" zoning, primarily to revise the associated concept plan. The plan proposes
approximately 250,000 square feet of retail, restaurant and office development. This is the
same plan presented to the City Council at the first reading. The "S -P -2" zoning generally
adheres to the "C -3" retail district uses and regulations with the following exceptions:
Uses — tires, batteries, auto accessories, commercial amusement centers, funeral homes, and
skating rinks shall not be permitted.
Development regulations alter the following:
• parking ratio of five per 1,000 sq. ft. for all uses;
• maximum building height of 50 ft.;
• elimination of windows on the 2" d floor of buildings A -C;
• no pitched roof for buildings 6,000 sq. ft. or less;
• minimum 45 ft. building setback along Southlake Blvd. and minimum 120 ft. along the
south boundary line, the 4:1 slope setback shall not apply;
• stucco type textured tilt -wall on rear of buildings A -C, color consistent with fronts
(deleted by P & Z crud first reading approval);
• no screen wall for loading docks for Buildings A and C only (deleted by P & Z and first
reading approval,)
• lighting fixtures to be similar to Town Square;
• no bufferyards on interior lot lines;
• 10 ft. tall evergreen plant screen adjacent to residential properties;
• impervious coverage no greater than 75 percent for overall development, no limit on
individual lots within the development.
A traffic summary and associated staff recommendations are included as part of attachment `D'
of the staff report.
The Planning and Zoning Commission recommended approval (6 -0) subject to review with the
following conditions:
1. subject to attachment C of the city staff report with the following deletions: #6 —
deferring final decision regarding the building facades until the site plan stage and #7 —
deferring final decision regarding 10 foot walls on the south side of buildings A and C
until the site plan stage;
2. subject to review with the exception of driveway D; variance no longer needed since
that is going to be a right in / right out;
3. noting the applicant's willingness to have the concept plan approved subject to having
Central Market as its anchor tenant;
4. noting the applicant will be providing in the southern bufferyard 120 3 -1/2 -inch caliper
shade trees consisting of a mixture of two thirds live oak and one third combination of
cedar elm and red oak trees;
5. noting the applicant's commitment to provide 164 ten -foot red cedar trees along the
northern end of the swale which will run on the southern eight to 10 foot of the southern
buffer;
6. deferring a final decision on the most effective noise buffer until the site plan stage,
particularly along the area of property where the delivery trucks will traverse;
7. including a detention pond in the southeast corner of the southern bufferyard;
8. noting that the sidewalks shown on the west side of the property will continue to the end
of the bufferyard, along Carroll Avenue to the entrance of Oak Tree Estates;
9. incorporating the mobility /transportation recommendations in the Southlake 2025 plan
that staff presented and discussed this evening;
10. and, noting Central Market's willingness to further study delivery options which will be
discussed at the site plan stage.
The City Council approved first reading (7 -0) subject to concept plan review summary 92,
dated April 15 and subject to the recommendations of the Planning and Zoning Commission
with the following amendments:
1. clarifying that there will be no second floor windows on the south sides of buildings A,
B, and C;
2. requiring the `L' shaped buildings along FM 1709 to be constructed at the same time as
Central Market;
3. requiring there to be a screen wall south of the loading dock of Central Market;
4. accepting the applicant's commitment to snake a good faith effort to restrict delivery
times to between the hours of 6:00 a.m. and 10:00 p.m.;
5. requiring the landscape buffer to be maintained in perpetuity;
6. and, requiring the applicant to submit information on the acoustical wall prior to 2nd
reading.
Staff has provided the developer design guidelines similar to Town Square. A draft is included
as part of attachment A in the staff report. The developer has tentatively agreed to include
them as part of the "S -P -2" zoning regulations, subject to approval by Central Market. Central
Market is currently reviewing the proposal. Comments from them are expected prior to the
City Council meeting.
Contact Ken Baker or Dennis Killough with questions on this item.
7B. ZA05 -023, Preliminary Plat for The Shops At Southlake (Southlake Central Park — Central
Market), being approximately 29 acres located on the southeast corner of East Southlake
Boulevard and South Carroll Avenue. Current Zoning: S -P -2 Generalized Site Plan District.
This is the preliminary plat for the previous agenda item proposing four commercial and two
common area/open space lots. There are no unresolved issues regarding the plat.
The Planning and Zoning Commission recommended approval (6 -0) subject to review. Contact
Ken Baker or Dennis Killough.
7C. Ordinance No. 480 -455, (ZA05 -027), 2 " Reading, Zoning Change and Concept Plan for
proposed Lot 21, T.M Hood No. 706 Addition, being legally described as Tract 1IA02, T.M.
Hood Survey, Abstract No. 706. The property is located at 600 Shady Oaks Drive. Current
Zoning: AG Agricultural District. Requested Zoning: SF -20A Single Family Residential
District. PUBLIC HEARING. This property is on the west side of Shady Oaks Drive and
abuts the north boundary of Southridge Lakes. It is approximately 0.92 acres after dedication
of right -of -way for Shady Oaks. The applicant has submitted a one -lot plat for staff approval.
A copy of the plat has been included in your packet for the purpose of the concept plan required
as part of the zoning. The applicant requested SF -20A zoning instead of SF -30 because the
side yard setback is less restrictive in the SF -20A district (15 feet in SF -20A and 20 feet in SF-
30). The lot cannot be further subdivided because it is not wide enough to meet the minimum
100 foot lot -width required by the zoning district.
The Planning and Zoning Commission recommended approval (6 -0) subject to review as
presented. The City Council approved first reading (7 -0). No changes have been made since
first reading.
Contact Ken Baker or Dennis Killough with questions on this item.
7D. Resolution No. 05 -008, (ZA04 -090), Specific Use Permit for a telecommunications antenna
located on Lot 1R, Block 1, Carroll High School Addition located at 1501 West Southlake
Boulevard. Current Zoning: S -P -1 Detailed Site Plan District. PUBLIC HEARING. This is a
proposal to construct a telecommunication tower and equipment compound on the Carroll
Senior High School campus. The specific site is approximately 90 feet south of the field house
and 525 feet east of South Peytonville Avenue. It is approximately 581 feet north of Park Place
and 719 feet west of the Stone Lakes residential development. The applicant has held two
SPIN meetings and other less formal meetings with the residents in the area to try and develop
a plan that pleased everyone and accomplished the coverage being sought. As a result of those
meetings the applicant has proposed a flag pole type tower. A photograph is included on page
3 of attachment C in your staff report.
The Planning and Zoning Commission recommended approval (7 -0) subject to review and
specifically noting the applicant's commitment that the flag pole structure type be used and be
light tan in color.
Contact Ken Baker or Dennis Killough with questions on this item.
7E. ZA05 -016, Site Plan for St. John Baptist Church located on the southwest corner of Crooked
Lane and South Kimball Avenue. Current Zoninu: CS Community Service District. PUBLIC
HEARING. St. John Baptist Church is requesting approval of a site plan for a 47,000 square
foot church facility on 10.5 acres located at the southwest intersection of South Kimball
Avenue and Crooked Lane. The church will seat up to 1,500 people. A zoning change to "CS"
community service district and concept plan for this facility was approved in April of 2002.
The following variances are being requested
• Driveway Spacing — The minimum spacing between driveways on South Kimball
Avenue is 250 feet. The applicant is requesting a distance of approximately 200 feet.
• Parking — The minimum number of parking spaces required for this site is 500 spaces.
The applicant is requesting up to a 10% reduction in required parking to allow
additional opportunities for tree preservation.
The Planning and Zoning Commission recommended approval (6 -1) subject to review
(Springer cast the descending vote);
• granting requested 10% variance in parking specifically so the applicant can evaluate
the possibilities to use the variance in fewer parking spaces to save as many trees as
possible;
• accepting applicant's willingness to further evaluate the site plan between now and
when they appear before Council to alter parking and save trees;
• granting requested variance to articulation on the east and northern elevations that
removing the dormers as shown on the site plan will create;
• accepting the applicant's commitment to move the dumpster to a location not visible to
any residences and removing it from the northwest corner;
• and, granting the variance for driveway spacing
The northern two - thirds of this property are heavily wooded. A recommendation of the
Southlake 2025 Plan is that the existing trees along the western and northern portion of the site
be preserved. The applicant has proposed and shown on this plan a voluntary bufferyard along
the boundary of Crooked Lane (west side) and the northwest corner of the site to preserve the
tree cover in this area. In addition, following the recommendation made by the Planning and
Zoning Commission regarding alteration of the parking to save more trees on the north side, the
applicant is proposing to move the detention pond shown in the southeast corner of the site to
the "I -1" zoned lot to the south which is now owned by the church. This will allow some more
parking to be relocated from the north portion of the property to the southern portion where
there is less tree cover and will result in the preservation of some trees along the northern
boundary. The applicant will provide a revised plan showing this proposal at the meeting.
Contact Ken Baker or Dennis Killough with questions on this item
7F. ZA05 -032_ Revised Site Plan for Lot 3_ Block 2_ Gatewav Plaza Phase IL Red Hot and Blue
located at 2750 East Southlake Boulevard, Suite 100. Current Zoning: S -P -2 Generalized Site
Plan District with C -3 General Commercial District uses. PUBLIC HEARING. The purpose
of the request is to add a vestibule at the building entrance, an equipment compound to the rear
service area, and a patio seating area .
The Planning and Zoning Commission recommended approval (7 -0) subject to review. Contact
Ken Baker or Dennis Killough with questions on this item.
7G. Resolution No. 05- 024,(ZA05 -042), Specific Use Permit for the sale of alcoholic beverages at
Red Hot and Blue located at 2750 East Southlake Boulevard, Suite 100. Current Zoning:
Generalized Site Plan District with C -3 General Commercial District uses. PUBLIC
HEARING. This is a request to allow alcohol sales in the restaurant noted in the preceding
agenda item.
The Planning and Zoning Commission recommended approval (7 -0) with the requirement that
the permit will be valid as long as the current tenant, Red Hot and Blue, occupies the space.
Contact Ken Baker or Dennis Killough with questions on this item.
8A. Ordinance No. 480 -456 (ZA05 -020), 1st Reading, Zoning Change and Concept Plan for
proposed Kimball Hills being legally described as Tracts 3, 3B, 3C, and 3D, J.A. Freeman
Survey, Abstract No. 529, located at 616 and 620 South Kimball Avenue. Current Zoning. AG
Agricultural District. Requested Zoning: SF -20A Single Family Residential District. Dwight
Bosworth is requesting approval of a zoning change and concept plan. The plan proposes the
development of 19 residential lots and one common area lot on approximately 11.44 acres. The
following variances are being requested:
• Private Street — Private streets are not permitted in new residential subdivisions. The
applicant is requesting the proposed street be a private street.
• Street Stub — Street stubs shall be provided into adjacent property at a minimum of
1,000 feet apart. The applicant is requesting a waiver from the street stub requirement.
The Planning and Zoning Commission recommended approval (6 -1) subject to review (Coonan
cast the descending vote):
• accepting applicant's willingness to put masonry fence no less than six feet tall along
the western border and a pillared masonry fence with wrought iron on the south border;
• specifically not granting any requested variances;
• and, requiring a solid foundation at the bottom of the masonry fence to help maintain
integrity.
Contact Ken Baker or Dennis Killough with questions on this item.
8B. Ordinance No. 480 -457 (ZA05 -033), 1 st Reading, Zoning Change for Tracts 2A, 2A1, 2A6, and
2A7, C. Dart Survey, Abstract No. 2003, Tracts 4A1 and 4D, W. Martin Survey, Abstract No.
1068, located at 1285, 2195 Randol Mill Avenue and 1340 Robin Lane. Current Zoning: AG
Agricultural District. Requested Zoning: SF-IA Single Family Residential District. The
purpose of this request is to change zoning on the property in order to plat the property and
allow the creation of lots for residential development. The area of the property being zoned is
approximately 13.28 acres. No plan is required for a request for "SF-IN' zoning. A
preliminary plat will be on the next agenda proposing a thirteen -lot residential subdivision with
an average lot size of just over one acre.
The Planning and Zoning Commission recommended approval (7 -0). Contact Ken Baker or
Dennis Killough with questions on this item.
10A. Authorize the Mayor to execute a Commercial Developer's Agreement for the construction of
Parkwood Drive and the associated public utilities to serve French Square Office Complex.
When the City acquired the property where the Senior Center is located, the City dedicated the
right of way for Parkwood Drive from its terminus point, south of the Senior Center to FM
1709. In 2000, the City Council had several discussions regarding whether Parkwood Drive
should be connected from FM 1709 or terminated off FM 1709 with a cul -de -sac. The council
voted to direct staff to proceed with the plan to cul -de -sac Parkwood Drive off FM 1709 and
not make the street a through street.
Property was previously platted west of and adjacent to the Parkwood Drive right of way
Recently, the owner of that property has had plans prepared for the construction of Parkwood
Drive in order to be able to market the three lots platted on the west side of Parkwood Drive.
This plan will not provide access from the new section of Parkwood Drive to the existing
section of Parkwood Drive or the Senior Center parking lot. This developer's agreement
covers the construction of the cul -de -sac street and water and sanitary sewer lines to serve the
three lots west of Parkwood Drive.
Contact Pedram Farahnak with questions on this item.
lOB. Consider SP05 -112, Variance to Sign Ordinance No. 704 -B for The Carpet Mill Outlet, Inc.
located at 2360 E. State Highway 114, Suites 2354 & 2356. Located at the northwest corner of
East SH 114 service road and Shady Lane. The specific variances requested are as follows:
Sign Reg. Permitted Requested
Maximum letter height 12 inches 22 inches
Maximum area 37.5 sq. ft. 112 sq. ft.
OTHER ITEMS OF INTEREST
• Board Report Calendar for 2005 — In an effort to streamline City Council meetings, a report
presentation schedule was developed that provides one report per meeting. Each group would
have an opportunity to present about once a quarter. The schedule is attached to my memo.
Contact me if you have questions or comments on this item.
• I will be out of the office on Thursday and Friday, May 12 and 13 If you need immediate
assistance, contact Chuck Kiefer.
Attachments
Board Report Calendar for 2005
SKY
Staff Extension Numbers:
Baker, Ken, Director of Planning, 748 -8067
Elam, Sharen, Finance Director, 748 -8042
Farahnak, Pedram, Public Works Director, 748 -8097
Farwell, Lori, City Secretary, 748 -8016
Hugman, Kevin, Director of Human Resources, 748 -8193
Jackson, Malcolm, Director of Community Services, 748 -8018
Kiefer, Chuck, Interim Deputy City Manager, 748 -8601
Last, Greg, Director of Economic Development, 748 -8037
Smith, Rick, Interim Director of DPS, 748 -2406
Thatcher, Ben, Assistant to the City Manager, 748 -8005
Yelverton, Shana, City Manager, 748 -8004
Board Report Calendar for 2005
MEETING DATE
REPORT
June 7, 2005
Library Board Report
June 21, 2005
Local Business Report
July 19, 2005
Park and Recreation Board Report
August 2, 2005
School Board Report
August 16, 2005
SPIN Board Report
September 6, 2005
Library Board Report
September 20, 2005
Local Business Report
October 4, 2005
Park and Recreation Board Report
October 18, 2005
SPIN Board Report
November 1, 2005
School Board Report
November 15, 2005
Library Board Report
December 6, 2005
Local Business Report
January 3, 2006
Park and Recreation Board Report
January 17, 2006
SPIN Board Report
February 7, 2006
School Board Report