Item 10BApril 13, 2005
Mayor and City Council
City of Southlake
1400 Main Street
Southlake, TX 76092
Re: City of Southlake 50 Anniversary Celebration
Ladies and Gentlemen:
The City of Southlake celebrates its 50 anniversary on September 25, 1956. This is a
great opportunity to commemorate the City's accomplishments with a wide variety of
events and activities throughout 2006. Mayor Wambsganss is proposing a 50
Anniversary Planning Committee comprised of a broad cross - section of the Southlake
community. I have been asked to propose a committee framework that will plan and
coordinate the events and activities.
Below you will find six committees: Events; Fundraising /Finance;
Marketing/Promotion/Technology; Education /Intergovernmental; Arts and Culture; and
Heritage. Within each committee you will also see suggested work groups, plus
examples of tasks that could be assigned. This is simply a starting point for the Council's
discussion, and is of course subject to change.
The Council should schedule a kick -off Committee meeting no later than June 2005 in
order to get things rollinE, solicit community support and develop a budget. The first
task of the Southlake 50 Anniversary Committee should be to develop a theme and logo,
which will provide continuity and focus for events in 2006.
I look forward to working with the Council on this project.
Sincerely,
Lou Ann Heath
Southlake 50 Anniversary Celebration
April 13, 2005, page 1 of 3
Southlake 50 Anniversary Committee
Events Committee
The Events Committee defines the events that reflect the community's ideas for the 50
Anniversary celebration. The Committee plans, programs and implements the events and
outlines the resources and budget needs in collaboration with other committees.
Participants: Mayor and Council; City staff, Park Board; Sister Cities; SPIN;
P &Z; Keep Southlake Beautiful; SYAC; Friends of the Southlake Library
Tasks: Stars & Stripes Celebration; Art in the Square; Octoberfest;
Homecoming; Entry Portal unveiling; Historical marker unveiling; Former Mayors and
Councilmember reception; Long -time residents reception; Black Tie formal event;
Business celebration; Time capsule; Futuristic visioning /display /children's event
Fundraising /Finance Committee
The Fundraising /Finance Committee raises funds to support the efforts of Southlake's
50 Anniversary celebration. The Committee raises sufficient funds to carry out the
celebration efforts. They also establish a budget and work closely with the City of
Southlake to maintain an ongoing financial picture of where the 50 Anniversary
Committee stands at any time. The Committee also manages the process for requesting
and approving expenditures, and is the clearinghouse for donations received.
Participants: City staff, Chamber of Commerce; Mayor and Council; Kiwanis;
Rotary; Lions
Tasks: Develop sponsorship program; coordinate with other committees
Marketing/Promotion /Technology Committee
The Marketing/Promotion/Technology Committee assures the dissemination of
promotional information relating to the celebration of Southlake's 50 Anniversary to
residents and media outlets, and presents a cohesive and coordinated visual presence for
all related materials. They also coordinate the electronic tools used to facilitate
communication throughout the 50 Anniversary Committees.
Participants: City staff, SPIN; Mayor and City Council; Interested Citizens
Tasks: Webpage development; logo development; weblog; commemorative
items for sale - holiday ornament, apparel; keepsakes; newsletter; press releases; media
contact — newspapers, magazines (Texas Highways, Texas Monthly, etc.); signage in
Town Square; lapel pins /buttons; car stickers
Southlake 50 Anniversary Celebration
April 13, 2005; page 2 of 3
Education/Intergovernmental Committee
The Education/Intergovernmental Committee coordinates the participation of students
throughout the City in events and activities associated with the 50 Anniversary
celebration. They also work with other governmental agencies such as Tarrant and
Denton counties to invite their participation and interest.
Participants: Carroll ISD officials; Keller ISD officials, Grapevine - Colleyville
ISD officials; Tarrant County; Denton County; Joint Use Committee; Park Board;
Interested Citizens; Bob Jones Nature Center
Tasks: School presentations; living history presentation; nature walks — Cross
Timbers;
Arts and Culture Committee
The Arts and Culture Committee's goal is to raise awareness of the 50 Anniversary
celebration through a wide range of arts and cultural activities.
Participants: Art Advisory committee; local artists; CISD art classes; interested
citizens; Library Board; Park Board; Southlake Women's Club; Southlake Sister Cities;
Arts Council of Northeast Tarrant County; Interested Citizens; Southlake Garden Club;
Senior Advisory Committee
Tasks: Commemorative Poster contest; Historical mural painting; Essay contest;
Sister Cities events; Art displays; Commemorative painting /notecards
Heritage Committee
The Heritage Committee supports and coordinates anniversary year efforts to preserve,
document and celebrate Southlake's history.
Participants: Southlake Historical Society; Westlake Historical Society;
Grapevine Historical Society; Colleyville Historical Society; long -time Southlake
residents; former mayors and councilmembers; Mayor's Advisory Committee; Senior
Advisory Committee; Area churches; Interested Citizens
Tasks: Southlake History book; historical displays; oral histories; genealogy;
Historical Tour of Southlake — develop brochure; Historic overlay map;
Southlake 50"' Anniversary Celebration
April 13, 2005, page 3 of 3