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Item 4BCity of Southlake, Texas MEMORANDUM April 13, 2005 TO: Honorable Mayor and Members of City Council FROM: Shana K. Yelverton, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting April 19, 2005 4A. Mayor's Report 1. Proclamation for Child Abuse Prevention Month. Representatives from Alliance for Children will be in attendance to receive the proclamation from the Mayor. 4B. City Manager's Report. No report is planned at this time. 4C. Financial Report. A copy of the financial report is included in your packet. We are not planning to do a presentation at this meeting unless you request one. Contact Sharen with questions on this item. 4D. School District Report. Dr. Gary Matthews of CISD will present a school district report. 4E. Local Business Report. The local business report will be Olivia's Sweet Shop. Owner Olivia Bennett will be presenting. 5A. Approve the minutes for the April 5, 2005, regular City Council meeting_ The minutes have been included in your packet. Contact Lori Farwell with questions on this item. 5B. ZA05 -019. Plat Revision for Lots 3R2R1. 3R2R2_ and 3R2R3_ Green Meadow Subdivisi beiniz a revision of Lot 3R2_ Green Meadow Subdivision. located on the south side of East Continental Boulevard_ at the intersection of East Continental Boulevard and South Kimball Avenue. Current Zoning. I -1 Light Industrial District. The purpose of this request is to further subdivide this property for conveyance and construction. The Planning and Zoning Commission recommended approval (7 -0) subject to review. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 19, 2005 Page 2 of 12 Contact Ken Baker or Dennis Killough with questions on this item. 5C. ZA05 -029, Plat Revision for Lot 4R, Block 5, Clariden Ranch Phase 1B located at 701 Silver Spur Court. Current Zoning: SF -IA Single Family Residential District. The purpose of this revision is to remove a note restricting driveway access onto T.W. King Road. The restriction was put in place at the recommendation of staff during the plat approval. The city engineer has reviewed the request and has no unresolved issues. The Planning and Zoning Commission recommended approval (7 -0) subject to review. Contact Ken Baker or Dennis Killough with questions on this item. 5D. Consider excusing members of the City Council and of the Planning and Zoning Commission for absences from meetings. Mayor Pro Tem Shankland was absent from the April 5 meeting. 7A. Ordinance No. 886, 2 ' d Reading, an ordinance canceling the May 7, 2005, General Election and declaring each unopposed candidate elected to office; and providing an effective date. PUBLIC HEARING. The Election Code authorizes a governing body to declare each unopposed candidate as elected to office and to cancel the election. Since the two incumbents were unopposed and there were no write -in candidates, Council may cancel the May 7 General Election by ordinance. Council approved first reading of the ordinance on consent April 5. Contact Lori Farwell with questions on this item. 7B. Ordinance No. 480 -453, 2 " Reading (ZA05 -010), Concept Plan for proposed Lots 1 -9, Block 1, The Pavilion at Southlake, being Tracts 2A2, IA, IAI, and IAIA, W. R. Eaves Survey Abstract No. 500, and Zoning Change specifically for Tracts IA, IAl, and IAIA located on the south side of West Southlake Boulevard where it intersects with Meadowlark Lane. Current Zoning: C -3 General Commercial District and AG Agricultural District. Requested Zoning: C -3 General Commercial District. PUBLIC HEARING. The majority of this property is zoned C- 3. The three northernmost tracts (Tracts IA, IAIA, & 1 A 1) are currently zoned AG and are proposed to be rezoned C -3 to match the adjoining property. The first reading of this zoning pertains only to these tracts. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 19, 2005 Page 3 of 12 The concept plan proposes the development of nine lots for office, retail, restaurant, and a sports arena on a total of 10.217 acres. The following variances are being requested: • Public Street — a public street with 60 feet of right -of -way is required for commercial developments. The applicant is requesting a public street with 40 feet of right -of -way and 10 foot utility easements on either side in lieu of the total 60 feet of width. • Driveway Stacking — the minimum stacking required for the drive between lots 5 and 6 is 75 feet. The applicant is proposing a stacking depth of approximately 28 feet. • Bufferyards — bufferyards are required along the interior of all property lines. The applicant is requesting that bufferyards not be required along several interior lot lines due to a common access drive along the property lines. The Planning and Zoning Commission recommended approval (5 -0 -1) subject to concept plan review summary, along with the following conditions: • Eliminating the staff review continent regarding alignment of the common access easement (review item No. 7); • providing a common access driveway to the west into Southlake Market Place, • requiring a reciprocal parking agreement with parcels 4, 5, and 6; • requiring planting materials along the rear fence line; • requiring installation of sidewalks (with a width of four feet) as lots develop along the west side of Players' Circle; • installing a sidewalk (with a width of four feet) along the frontage of FM 1709; • granting the requested variances for street right -of -way width, driveway stacking and interior bufferyards. The City Council approved the first reading (6 -0) on April 5, subject to revised concept plan review summary No. 2, dated March 30, with the following amendments: Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 19, 2005 Page 4 of 12 • adding that a plan showing the type of landscape that will be planted in the bufferyard on the south side of the property be brought to the next meeting; • requiring recommendations concerning the hours of operation be presented at the next meeting; • requiring the architectural styles of the buildings be similar to the rendering presented at tonight's meeting; • and requiring the entry feature be complete before the opening of the soccer facility. Contact Ken Baker or Dennis Killough with questions on this item. 7C. ZA05 -011, Preliminary Plat for Lots 1 -9, Block 1, The Pavilion at Southlake; being Tracts 2A2, IA, IAIA, & IA1, W.R. Eaves Survey, Abstract No. 500. The property is located on the south side of West Southlake Boulevard where it intersects with Meadowlark Lane. Current Zoning: C -3 General Commercial District and AG Agricultural District. Proposed Zoning: C -3 General Commercial District. This is the preliminary plat for the previous item. A total of nine lots for office, retail, restaurant, and a sports arena are proposed on 10.217 acres. The following variance is being requested: • Public Street — A public street with 60 feet of right -of -way is required for commercial developments. The applicant is requesting a public street with 40 feet of right -of -way and 10 foot utility easements on either side in lieu of the total 60 feet of width. The Planning and Zoning Commission recommended approval (5 -0 -1) subject to review and granting the requested variances. Contact Ken Baker or Dennis Killough with questions on this item. 7D. ZA05 -001, Site Plan for Stampede Sports Arena, being a portion of Tract 2A2, W.R. Eaves Survey, Abstract No. 500, proposed Lot 5, Block 1, The Pavilion at Southlake, and being on located on the south side of West Southlake Boulevard where it intersects with Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 19, 2005 Page 5 of 12 Meadowlark Lane. Current Zoning: C -3 General Commercial District. PUBLIC HEARING. The plan proposes the construction of 37,040 square foot sports arena to be used primarily for indoor soccer, football, and lacrosse games. The following variances are being requested: • Public Street — a public street with 60 feet of right -of -way is required for commercial developments. The applicant is requesting a public street with 40 feet of right -of -way and 10 foot utility easements on either side in lieu of the total 60 feet of width. • Driveway Stacking — The minimum stacking required for this site is 75 feet. The applicant is proposing a stacking depth of approximately 28 feet. • Bufferyard — a five foot, type A bufferyard is required along the east property line. The applicant is requesting that the bufferyard not be required due to a common access drive along the property line. • Building Setback — no non- single family residential building may encroach in the area above a line having a slope of 4:1 from any single- family residential property. The applicant is requesting the building to encroach into the 4:1 slope setback requirement. The Planning and Zoning Commission recommended approval (5 -0 -1) subject to review and subject to the considerations of the concept plan with a variance to give consideration to the slope set back. Contact Ken Baker or Dennis Killough with questions on this item. 7E. Resolution No. 05- 021,(ZA05 -014), Specific Use Permit for the sale of alcoholic beverages at Michael Anthony's Steakhouse located at 2750 East Southlake Boulevard, being a portion of Lot 3, Block 2, Gateway Plaza, Phase IL Current Zoning: S -P -2 Generalized Site Plan District. PUBLIC HEARING. Rocco Sofio is requesting approval of a specific use permit to allow the sale of alcoholic beverages at Michael Anthony's Steakhouse, in the newly constructed building at the southeast corner of Gateway (Wyndham) Plaza, Phase II. The Planning and Zoning Commission recommended approval (7 -0), limited to the term of the lease. Contact Ken Baker or Dennis Killough with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 19, 2005 Page 6 of 12 7F. ZA05 -017, Revised Site Plan for Southlake Tavern located at 2700 East Southlake Boulevard. Current Zonin4: S -P -2 Generalized Site Plan District. PUBLIC HEARING. This is the location of the former Big Bowl restaurant. The purpose of the revised site plan is to add approximately 163 square feet of floor area and add a covered outdoor seating area to the front entry of the building. A revised site plan is required any time floor area or building site coverage is increased. They will also be adding additional stone to the front and changing the color of the stucco portions of the building. The Planning and Zoning Commission recommended approval (7 -0) on April 7, 2005, subject to site plan review summary No. 2, dated April 1, 2005. Contact Ken Baker or Dennis Killough with questions on this item. 7G. Resolution No. 05- 022,(ZA05 -018), Specific Use Permit for the sale of alcoholic beverages at Southlake Tavern located at 2700 East Southlake Boulevard. Current Zoning: S -P -2 Generalized Site Plan District. PUBLIC HEARING. This is the alcohol permit associated with the previous agenda item. The Planning and Zoning Commission recommended approval (7 -0) limited to the term of the lease. Contact Ken Baker or Dennis Killough with questions on this item. 7H. Consider SP05 -090, Variance to Sign Ordinance No. 704 -B for Southlake Tavern located at 2700 East Southlake Boulevard. The specific variances requested are as follows Sign 1 Reg. Permitted Requested Number of Signs 1 sign per street frontage Total of two (2) attached signs on the south facade and three (3) on the west facade Contact Ken Baker or Dennis Killough with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 19, 2005 Page 7 of 12 7I. Resolution No. 05 -018, Adoption of the West Southlake Boulevard /Pearson, West Highland /North Peytonville, and the North Side (Areas B, E, and F) Area Plans as components of the Comprehensive Master Plan for the City of Southlake. PUBLIC HEARING. On March 2, 2004, City Council adopted phase I- vision, goals, & objectives of the Southlake 2025 Plan. Since August of 2004, the Planning & Zoning Commission has been working on Phase II of the plan which includes specific recommendations for the land use, thoroughfare (mobility), and environment for the city as a whole. To facilitate a detailed, but efficient planning process, the city was divided into nine distinct planning (study) areas. With the completion of this document, the Planning & Zoning Commission has completed their analysis and reports for all nine areas. City Council has previously adopted the plans for six of the study areas which include the Davis Blvd. /F.M. 1938 Corridor, the S.H. 114 Corridor, and the South Side Area plans. During the last month, the Planning & Zoning Commission conducted an in depth analysis of the West Southlake Blvd. /Pearson Lane, W. Highland /N. Peytonville, and North Side plan areas (areas B, E, & F) and made its recommendations in regards to land use, mobility, and environment. On March 29, the Planning and Zoning Commission conducted a public forum/open house on the draft recommendations in the plan. Approximately 50 people were in attendance at this meeting. On April 7, the Planning and Zoning Commission held a public hearing on this plan and recommended approval (7 -0) with the following changes: Recommended the Transition 1 (T -1) alternative designation on the Tubb Property in the West Southlake Blvd. /Pearson Lane plan area (area B); • amended one of their recommendations for Bob Jones Park in the North Side plan area (area F) to read "Where possible, preserve undeveloped areas of Bob Jones Park as part of a Cross Timbers Habitat;" • added the following mobility recommendation for all plan areas: "Develop an interconnected system of trails and sidewalks along all public and private streets to maximize pedestrian connectivity between neighborhoods, shopping, employment areas, schools, parks, and intercity /regional trail systems where feasible;" Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 19, 2005 Page 8 of 12 recommended that the Transition 2 (T -2) designation on the Oien property be changed to a Rural Conservation (RC) land use designation in the North Side plan area (area F); and • deleted the recommendation to retain the Farhat Property for future park uses until such time that the Park Board completes its update of the Parks & Open Space Master Plan. Contact Ken Baker with questions on this item. 8A. Ordinance No. 480 -280a, I st Reading_(ZA04 -047), Zoning Change and Concept Plan for Stonebridge Park located at 150 -175 Stonebridge Lane, 2340 and 2350 West Southlake Boulevard. Current Zoning: S -P -2 Generalized Site Plan District. Requested Zoning: S -P -2 Generalized Site Plan District with 0-1 Office District and C -2 Local Retail Commercial District uses. Realty Capital Corporation is requesting approval of a rezoning and concept plan for S -P -2 generalized site plan district. Eight new office and three new retail /office buildings totaling approximately 74,500 square feet are proposed. Under the S -P -2 zoning the applicant proposes the following: • C -2 local - retail commercial district uses and development regulations on Lots 1 & 6. • 0-1 office district uses and development regulations on Lots 2R2 through 5R2. • Parking - A parking ratio of 1 space per 201 square feet of building area for the entire site. • Screening — A six foot wrought iron fence along the specified lot boundaries. • Impervious Coverage — Overall site not to exceed 65 %. Individual lots not to exceed 69 %. • Setbacks — The setback on Lot 4R2 shall be 33 feet. The setback on Lot 3RI shall be 17 feet. • Bufferyards — Bufferyards along interior lot lines shall not be required. • Parking — Required parking shall be permitted within and directly adjacent to the public street right -of -way as shown on the plan. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 19, 2005 Page 9 of 12 The following variances are being requested: • Public Street — minimum 60 feet required, 40 foot right -of -way with 30 foot pavement width is proposed. • Driveway spacing to intersection — minimum 500 foot required on FM 1709, with 390 foot proposed. • Driveway spacing on local streets — minimum 100 feet required, with 63 feet and 66 feet proposed. • Driveway stacking — minimum 28 foot required, with 15 foot for drives and 0 for parking proposed. The Planning and Zoning Commission recommended approval (7 -0) subject to Concept Plan Review Summary No. 7, dated April 1, 2005; and subject to the following: • granting the request for on street parking as public parking; • noting the applicant agreed to limit impervious coverage to no more than 50 %; • noting an agreement to remove the on- street parking shown east of the retention pond; • noting an agreement to place a sidewalk on the east side of Lot 5R2 up to the trail on the west side of the existing pond; • and granting the requested variances. Contact Ken Baker or Dennis Killough with questions on this item. 10A. Authorize the City Manager to enter into a professional services agreement with MAXIMUS to conduct a management study of the Department of Public Works Operations Division One of the initiatives of the transition plan is to conduct management studies of the larger operating departments to identify opportunities for improved resource utilization. The scope of this study is intended to be comprehensive and the areas of review will include: • Workload and staffing • Organization structure • Management systems • Recruitment and training Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 19, 2005 Page 10 of 12 • Policies and procedures • Use of technology • Fleet and equipment utilization • Comparison of DPW operations to industry best practices • Employee attitudes and morale MAXIMUS has experience conducting management reviews and feasibility studies of Public Works, Utility and Engineering Departments. In addition, MAXIMUS has a long history of service to local governments in Texas. The total cost for the management study is $44,000, and the City Attorney's office is currently reviewing the contract. Once approved, the study will begin on April 25. Contact Chuck Kiefer with questions on this item. lOB. Consider 50 Anniversary Planning Committee. Included in your packet is a memo from LouAnn Heath concerning her initial ideas in organizing the 50 anniversary steering committee. Ms. Heath will be available at the meeting during work session but will not be available during the regular session. Greg Last will be out of the office until next Wednesday, but feel free to contact Ms. Heath with questions. OTHER ITEMS OF INTEREST 1. Parking at Bob Jones Park and Bicentennial Park. You may have received calls or emails regarding Community Services' request for police assistance in the enforcement of the parking regulations at Bob Jones Park and Bicentennial Park, and we want to provide you with information regarding the history and the basis for the action taken. For over a year, staff has worked with the sports associations to provide adequate notification of parking regulations and to seek voluntary compliance with the parking and driving regulations within the parks. In addition to discussions at the regular meetings with the associations, language was included in the most recent field use agreements (FUA) that states that the association "... shall take Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 19, 2005 Page 11 of 12 reasonable steps to notify their coaches and participants about violations and an expectation of enforcement action on such matters including, but not limited to: illegal parking, animal violations, alcoholic beverage violations, and disorderly conduct in an effort to seek voluntary compliance... [and] immediately report any violations observed and not immediately corrected to on -duty park staff or the Southlake Department of Public Safety when such acts create a nuisance, a risk to patrons, or a threat of property damage." The expectation has always been that the associations take responsibility for helping gain compliance with these regulations by those persons attending their events. On Wednesday, April 6, 2005, written notification was provided to all of the sports associations regarding the on -going problem and notification that we would begin taking enforcement action for violations. We encouraged the associations to "stress to all of [the] members, coaches, and commissioners to only park on the designated parking areas to avoid receiving a citation, which may run as much as $500 for each violation." Staff met with police services and requested patrol enforcement beginning this past Saturday. Violations were noted at both Bicentennial and Bob Jones Parks; however, the number of violations at Bicentennial was substantially less. Based upon a summary report from the officer assigned, 27 parking violations and one moving violation were observed at Bob Jones Park, and two parking violations and six fire lane violations were observed at Bicentennial Park. The officer also stated in the report that "during this entire time there were parking spaces available at the middle lot between the soccer fields" at Bob Jones Park. Staff continues to meet with the associations and to seek methods to obtain voluntary compliance. Contact Malcolm Jackson with questions on this issue. SKY Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting April 19, 2005 Page 12 of 12 Staff Extension Numbers: Baker, Ken, Director of Planning, 481 -2036 Smith, Rick, Interim DPS Director, 481 -2406 Elam, Sharen, Finance Director, 481 -1713 Farahnak, Pedram, Public Works Director, 481 -2308 Farwell, Lori, City Secretary, 481 -1519 Hugman, Kevin, Human Resources Director, 481 -1952 Jackson, Malcolm, Community Services Director, 481 -1527 Kiefer, Chuck, Interim Deputy City Manager, 748 -8601 Killough, Dennis, Senior Planner, 481 -2073 Thatcher, Ben, Assistant to the City Manager, 481 -1433 Last, Greg, Economic Development Director, 481 -1671 Yelverton, Shana, City Manager, 481 -1420