Item 4BCity of Southlake, Texas
MEMORANDUM
April 13, 2005
TO: Honorable Mayor and Members of City Council
FROM: Shana K. Yelverton, City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
April 19, 2005
4A. Mayor's Report
1. Proclamation for Child Abuse Prevention Month. Representatives from Alliance for
Children will be in attendance to receive the proclamation from the Mayor.
4B. City Manager's Report. No report is planned at this time.
4C. Financial Report. A copy of the financial report is included in your packet. We are not
planning to do a presentation at this meeting unless you request one. Contact Sharen with
questions on this item.
4D. School District Report. Dr. Gary Matthews of CISD will present a school district report.
4E. Local Business Report. The local business report will be Olivia's Sweet Shop. Owner Olivia
Bennett will be presenting.
5A. Approve the minutes for the April 5, 2005, regular City Council meeting_ The minutes have
been included in your packet. Contact Lori Farwell with questions on this item.
5B. ZA05 -019. Plat Revision for Lots 3R2R1. 3R2R2_ and 3R2R3_ Green Meadow Subdivisi
beiniz a revision of Lot 3R2_ Green Meadow Subdivision. located on the south side of East
Continental Boulevard_ at the intersection of East Continental Boulevard and South Kimball
Avenue. Current Zoning. I -1 Light Industrial District. The purpose of this request is to further
subdivide this property for conveyance and construction. The Planning and Zoning
Commission recommended approval (7 -0) subject to review.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 19, 2005
Page 2 of 12
Contact Ken Baker or Dennis Killough with questions on this item.
5C. ZA05 -029, Plat Revision for Lot 4R, Block 5, Clariden Ranch Phase 1B located at 701 Silver
Spur Court. Current Zoning: SF -IA Single Family Residential District. The purpose of this
revision is to remove a note restricting driveway access onto T.W. King Road. The restriction
was put in place at the recommendation of staff during the plat approval. The city engineer has
reviewed the request and has no unresolved issues.
The Planning and Zoning Commission recommended approval (7 -0) subject to review. Contact
Ken Baker or Dennis Killough with questions on this item.
5D. Consider excusing members of the City Council and of the Planning and Zoning Commission
for absences from meetings. Mayor Pro Tem Shankland was absent from the April 5 meeting.
7A. Ordinance No. 886, 2 ' d Reading, an ordinance canceling the May 7, 2005, General Election and
declaring each unopposed candidate elected to office; and providing an effective date.
PUBLIC HEARING. The Election Code authorizes a governing body to declare each
unopposed candidate as elected to office and to cancel the election. Since the two incumbents
were unopposed and there were no write -in candidates, Council may cancel the May 7 General
Election by ordinance. Council approved first reading of the ordinance on consent April 5.
Contact Lori Farwell with questions on this item.
7B. Ordinance No. 480 -453, 2 " Reading (ZA05 -010), Concept Plan for proposed Lots 1 -9, Block
1, The Pavilion at Southlake, being Tracts 2A2, IA, IAI, and IAIA, W. R. Eaves Survey
Abstract No. 500, and Zoning Change specifically for Tracts IA, IAl, and IAIA located on
the south side of West Southlake Boulevard where it intersects with Meadowlark Lane. Current
Zoning: C -3 General Commercial District and AG Agricultural District. Requested Zoning: C -3
General Commercial District. PUBLIC HEARING. The majority of this property is zoned C-
3. The three northernmost tracts (Tracts IA, IAIA, & 1 A 1) are currently zoned AG and are
proposed to be rezoned C -3 to match the adjoining property. The first reading of this zoning
pertains only to these tracts.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 19, 2005
Page 3 of 12
The concept plan proposes the development of nine lots for office, retail, restaurant, and a
sports arena on a total of 10.217 acres. The following variances are being requested:
• Public Street — a public street with 60 feet of right -of -way is required for commercial
developments. The applicant is requesting a public street with 40 feet of right -of -way
and 10 foot utility easements on either side in lieu of the total 60 feet of width.
• Driveway Stacking — the minimum stacking required for the drive between lots 5 and 6
is 75 feet. The applicant is proposing a stacking depth of approximately 28 feet.
• Bufferyards — bufferyards are required along the interior of all property lines. The
applicant is requesting that bufferyards not be required along several interior lot lines
due to a common access drive along the property lines.
The Planning and Zoning Commission recommended approval (5 -0 -1) subject to concept plan
review summary, along with the following conditions:
• Eliminating the staff review continent regarding alignment of the common access
easement (review item No. 7);
• providing a common access driveway to the west into Southlake Market Place,
• requiring a reciprocal parking agreement with parcels 4, 5, and 6;
• requiring planting materials along the rear fence line;
• requiring installation of sidewalks (with a width of four feet) as lots develop along the
west side of Players' Circle;
• installing a sidewalk (with a width of four feet) along the frontage of FM 1709;
• granting the requested variances for street right -of -way width, driveway stacking and
interior bufferyards.
The City Council approved the first reading (6 -0) on April 5, subject to revised concept plan
review summary No. 2, dated March 30, with the following amendments:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 19, 2005
Page 4 of 12
• adding that a plan showing the type of landscape that will be planted in the bufferyard
on the south side of the property be brought to the next meeting;
• requiring recommendations concerning the hours of operation be presented at the next
meeting;
• requiring the architectural styles of the buildings be similar to the rendering presented at
tonight's meeting;
• and requiring the entry feature be complete before the opening of the soccer facility.
Contact Ken Baker or Dennis Killough with questions on this item.
7C. ZA05 -011, Preliminary Plat for Lots 1 -9, Block 1, The Pavilion at Southlake; being Tracts
2A2, IA, IAIA, & IA1, W.R. Eaves Survey, Abstract No. 500. The property is located on the
south side of West Southlake Boulevard where it intersects with Meadowlark Lane. Current
Zoning: C -3 General Commercial District and AG Agricultural District. Proposed Zoning: C -3
General Commercial District. This is the preliminary plat for the previous item. A total of nine
lots for office, retail, restaurant, and a sports arena are proposed on 10.217 acres. The
following variance is being requested:
• Public Street — A public street with 60 feet of right -of -way is required for commercial
developments. The applicant is requesting a public street with 40 feet of right -of -way
and 10 foot utility easements on either side in lieu of the total 60 feet of width.
The Planning and Zoning Commission recommended approval (5 -0 -1) subject to review and
granting the requested variances.
Contact Ken Baker or Dennis Killough with questions on this item.
7D. ZA05 -001, Site Plan for Stampede Sports Arena, being a portion of Tract 2A2, W.R. Eaves
Survey, Abstract No. 500, proposed Lot 5, Block 1, The Pavilion at Southlake, and being on
located on the south side of West Southlake Boulevard where it intersects with
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 19, 2005
Page 5 of 12
Meadowlark Lane. Current Zoning: C -3 General Commercial District. PUBLIC HEARING.
The plan proposes the construction of 37,040 square foot sports arena to be used primarily for
indoor soccer, football, and lacrosse games. The following variances are being requested:
• Public Street — a public street with 60 feet of right -of -way is required for commercial
developments. The applicant is requesting a public street with 40 feet of right -of -way
and 10 foot utility easements on either side in lieu of the total 60 feet of width.
• Driveway Stacking — The minimum stacking required for this site is 75 feet. The
applicant is proposing a stacking depth of approximately 28 feet.
• Bufferyard — a five foot, type A bufferyard is required along the east property line. The
applicant is requesting that the bufferyard not be required due to a common access drive
along the property line.
• Building Setback — no non- single family residential building may encroach in the area
above a line having a slope of 4:1 from any single- family residential property. The
applicant is requesting the building to encroach into the 4:1 slope setback requirement.
The Planning and Zoning Commission recommended approval (5 -0 -1) subject to review and
subject to the considerations of the concept plan with a variance to give consideration to the
slope set back.
Contact Ken Baker or Dennis Killough with questions on this item.
7E. Resolution No. 05- 021,(ZA05 -014), Specific Use Permit for the sale of alcoholic beverages at
Michael Anthony's Steakhouse located at 2750 East Southlake Boulevard, being a portion of
Lot 3, Block 2, Gateway Plaza, Phase IL Current Zoning: S -P -2 Generalized Site Plan District.
PUBLIC HEARING. Rocco Sofio is requesting approval of a specific use permit to allow the
sale of alcoholic beverages at Michael Anthony's Steakhouse, in the newly constructed
building at the southeast corner of Gateway (Wyndham) Plaza, Phase II.
The Planning and Zoning Commission recommended approval (7 -0), limited to the term of the
lease. Contact Ken Baker or Dennis Killough with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 19, 2005
Page 6 of 12
7F. ZA05 -017, Revised Site Plan for Southlake Tavern located at 2700 East Southlake Boulevard.
Current Zonin4: S -P -2 Generalized Site Plan District. PUBLIC HEARING. This is the
location of the former Big Bowl restaurant. The purpose of the revised site plan is to add
approximately 163 square feet of floor area and add a covered outdoor seating area to the front
entry of the building. A revised site plan is required any time floor area or building site
coverage is increased. They will also be adding additional stone to the front and changing the
color of the stucco portions of the building.
The Planning and Zoning Commission recommended approval (7 -0) on April 7, 2005, subject
to site plan review summary No. 2, dated April 1, 2005.
Contact Ken Baker or Dennis Killough with questions on this item.
7G. Resolution No. 05- 022,(ZA05 -018), Specific Use Permit for the sale of alcoholic beverages at
Southlake Tavern located at 2700 East Southlake Boulevard. Current Zoning: S -P -2
Generalized Site Plan District. PUBLIC HEARING. This is the alcohol permit associated
with the previous agenda item. The Planning and Zoning Commission recommended approval
(7 -0) limited to the term of the lease. Contact Ken Baker or Dennis Killough with questions on
this item.
7H. Consider SP05 -090, Variance to Sign Ordinance No. 704 -B for Southlake Tavern located at
2700 East Southlake Boulevard. The specific variances requested are as follows
Sign 1 Reg. Permitted Requested
Number of Signs 1 sign per street frontage Total of two (2) attached signs
on the south facade and three (3)
on the west facade
Contact Ken Baker or Dennis Killough with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 19, 2005
Page 7 of 12
7I. Resolution No. 05 -018, Adoption of the West Southlake Boulevard /Pearson, West
Highland /North Peytonville, and the North Side (Areas B, E, and F) Area Plans as components
of the Comprehensive Master Plan for the City of Southlake. PUBLIC HEARING. On March
2, 2004, City Council adopted phase I- vision, goals, & objectives of the Southlake 2025 Plan.
Since August of 2004, the Planning & Zoning Commission has been working on Phase II of the
plan which includes specific recommendations for the land use, thoroughfare (mobility), and
environment for the city as a whole. To facilitate a detailed, but efficient planning process, the
city was divided into nine distinct planning (study) areas. With the completion of this
document, the Planning & Zoning Commission has completed their analysis and reports for all
nine areas. City Council has previously adopted the plans for six of the study areas which
include the Davis Blvd. /F.M. 1938 Corridor, the S.H. 114 Corridor, and the South Side Area
plans.
During the last month, the Planning & Zoning Commission conducted an in depth analysis of
the West Southlake Blvd. /Pearson Lane, W. Highland /N. Peytonville, and North Side plan
areas (areas B, E, & F) and made its recommendations in regards to land use, mobility, and
environment. On March 29, the Planning and Zoning Commission conducted a public
forum/open house on the draft recommendations in the plan. Approximately 50 people were in
attendance at this meeting. On April 7, the Planning and Zoning Commission held a public
hearing on this plan and recommended approval (7 -0) with the following changes:
Recommended the Transition 1 (T -1) alternative designation on the Tubb Property in
the West Southlake Blvd. /Pearson Lane plan area (area B);
• amended one of their recommendations for Bob Jones Park in the North Side plan area
(area F) to read "Where possible, preserve undeveloped areas of Bob Jones Park as part
of a Cross Timbers Habitat;"
• added the following mobility recommendation for all plan areas: "Develop an
interconnected system of trails and sidewalks along all public and private streets to
maximize pedestrian connectivity between neighborhoods, shopping, employment
areas, schools, parks, and intercity /regional trail systems where feasible;"
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 19, 2005
Page 8 of 12
recommended that the Transition 2 (T -2) designation on the Oien property be changed
to a Rural Conservation (RC) land use designation in the North Side plan area (area F);
and
• deleted the recommendation to retain the Farhat Property for future park uses until such
time that the Park Board completes its update of the Parks & Open Space Master Plan.
Contact Ken Baker with questions on this item.
8A. Ordinance No. 480 -280a, I st Reading_(ZA04 -047), Zoning Change and Concept Plan for
Stonebridge Park located at 150 -175 Stonebridge Lane, 2340 and 2350 West Southlake
Boulevard. Current Zoning: S -P -2 Generalized Site Plan District. Requested Zoning: S -P -2
Generalized Site Plan District with 0-1 Office District and C -2 Local Retail Commercial
District uses. Realty Capital Corporation is requesting approval of a rezoning and concept plan
for S -P -2 generalized site plan district. Eight new office and three new retail /office buildings
totaling approximately 74,500 square feet are proposed.
Under the S -P -2 zoning the applicant proposes the following:
• C -2 local - retail commercial district uses and development regulations on Lots 1 & 6.
•
0-1 office district uses and development regulations on Lots 2R2 through 5R2.
• Parking - A parking ratio of 1 space per 201 square feet of building area for the entire
site.
• Screening — A six foot wrought iron fence along the specified lot boundaries.
• Impervious Coverage — Overall site not to exceed 65 %. Individual lots not to exceed
69 %.
• Setbacks — The setback on Lot 4R2 shall be 33 feet. The setback on Lot 3RI shall be 17
feet.
• Bufferyards — Bufferyards along interior lot lines shall not be required.
• Parking — Required parking shall be permitted within and directly adjacent to the public
street right -of -way as shown on the plan.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 19, 2005
Page 9 of 12
The following variances are being requested:
• Public Street — minimum 60 feet required, 40 foot right -of -way with 30 foot pavement
width is proposed.
• Driveway spacing to intersection — minimum 500 foot required on FM 1709, with 390
foot proposed.
• Driveway spacing on local streets — minimum 100 feet required, with 63 feet and 66 feet
proposed.
• Driveway stacking — minimum 28 foot required, with 15 foot for drives and 0 for
parking proposed.
The Planning and Zoning Commission recommended approval (7 -0) subject to Concept Plan
Review Summary No. 7, dated April 1, 2005; and subject to the following:
• granting the request for on street parking as public parking;
• noting the applicant agreed to limit impervious coverage to no more than 50 %;
• noting an agreement to remove the on- street parking shown east of the retention pond;
• noting an agreement to place a sidewalk on the east side of Lot 5R2 up to the trail on
the west side of the existing pond;
• and granting the requested variances.
Contact Ken Baker or Dennis Killough with questions on this item.
10A. Authorize the City Manager to enter into a professional services agreement with MAXIMUS to
conduct a management study of the Department of Public Works Operations Division One of
the initiatives of the transition plan is to conduct management studies of the larger operating
departments to identify opportunities for improved resource utilization. The scope of this study
is intended to be comprehensive and the areas of review will include:
• Workload and staffing
• Organization structure
• Management systems
• Recruitment and training
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 19, 2005
Page 10 of 12
• Policies and procedures
• Use of technology
• Fleet and equipment utilization
• Comparison of DPW operations to industry best practices
• Employee attitudes and morale
MAXIMUS has experience conducting management reviews and feasibility studies of Public
Works, Utility and Engineering Departments. In addition, MAXIMUS has a long history of
service to local governments in Texas. The total cost for the management study is $44,000, and
the City Attorney's office is currently reviewing the contract. Once approved, the study will
begin on April 25.
Contact Chuck Kiefer with questions on this item.
lOB. Consider 50 Anniversary Planning Committee. Included in your packet is a memo from
LouAnn Heath concerning her initial ideas in organizing the 50 anniversary steering
committee. Ms. Heath will be available at the meeting during work session but will not be
available during the regular session. Greg Last will be out of the office until next Wednesday,
but feel free to contact Ms. Heath with questions.
OTHER ITEMS OF INTEREST
1. Parking at Bob Jones Park and Bicentennial Park. You may have received calls or emails
regarding Community Services' request for police assistance in the enforcement of the parking
regulations at Bob Jones Park and Bicentennial Park, and we want to provide you with
information regarding the history and the basis for the action taken. For over a year, staff has
worked with the sports associations to provide adequate notification of parking regulations and
to seek voluntary compliance with the parking and driving regulations within the parks. In
addition to discussions at the regular meetings with the associations, language was included in
the most recent field use agreements (FUA) that states that the association "... shall take
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 19, 2005
Page 11 of 12
reasonable steps to notify their coaches and participants about violations and an expectation of
enforcement action on such matters including, but not limited to: illegal parking, animal
violations, alcoholic beverage violations, and disorderly conduct in an effort to seek voluntary
compliance... [and] immediately report any violations observed and not immediately corrected
to on -duty park staff or the Southlake Department of Public Safety when such acts create a
nuisance, a risk to patrons, or a threat of property damage." The expectation has always been
that the associations take responsibility for helping gain compliance with these regulations by
those persons attending their events.
On Wednesday, April 6, 2005, written notification was provided to all of the sports associations
regarding the on -going problem and notification that we would begin taking enforcement action
for violations. We encouraged the associations to "stress to all of [the] members, coaches, and
commissioners to only park on the designated parking areas to avoid receiving a citation, which
may run as much as $500 for each violation."
Staff met with police services and requested patrol enforcement beginning this past Saturday.
Violations were noted at both Bicentennial and Bob Jones Parks; however, the number of
violations at Bicentennial was substantially less. Based upon a summary report from the
officer assigned, 27 parking violations and one moving violation were observed at Bob Jones
Park, and two parking violations and six fire lane violations were observed at Bicentennial
Park. The officer also stated in the report that "during this entire time there were parking
spaces available at the middle lot between the soccer fields" at Bob Jones Park.
Staff continues to meet with the associations and to seek methods to obtain voluntary
compliance. Contact Malcolm Jackson with questions on this issue.
SKY
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting April 19, 2005
Page 12 of 12
Staff Extension Numbers:
Baker, Ken, Director of Planning, 481 -2036
Smith, Rick, Interim DPS Director, 481 -2406
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Human Resources Director, 481 -1952
Jackson, Malcolm, Community Services Director, 481 -1527
Kiefer, Chuck, Interim Deputy City Manager, 748 -8601
Killough, Dennis, Senior Planner, 481 -2073
Thatcher, Ben, Assistant to the City Manager, 481 -1433
Last, Greg, Economic Development Director, 481 -1671
Yelverton, Shana, City Manager, 481 -1420