Loading...
Item 4BCity of Southlake, Texas February 23, 2005 TO: Honorable Mayor and Members of City Council FROM: Shana Yelverton, Acting City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting 4A. Mayor's Report. 1. Proclamation for North Texas Leukemia Cup Regatta. The Mayor will present a proclamation to Marke Smith proclaiming his sailboat as the "Spirit of Southlake" during the North Texas Leukemia Cup Regatta an event Marke is co- chairing. 2. Proclamation for Red Cross Month. The Mayor will present a proclamation to a representative of the American Red Cross proclaiming March as Red Cross Month. 4B. City Manager's Report. No specific report is planned at this time. 4C. SPIN Board Report. Alan Hochstein will be presenting the SPIN report. 4D. Library Board Report. The Southlake Library Board respectfully submits a written report for your review this month. Contact Library Administrator Kerry McGeath (481 -8378) with questions or comments on this item. 4E. Park and Recreation Board Report. The Park Notes newsletter is included in your packet information. Board member Bobby Rawls will present the report. 4F. Local Business Report. The local business report will be presented by Spine Team Texas. 5A. Approve the minutes for the February 15, 2005, regular City Council meeting_ The minutes are included in your packet. Contact Lori Farwell with questions on this item. 5B. Authorize the Mayor to rag nt a public utility easement in park property adjacent to Kirkwood Hollow. The City of Southlake has been approached by a contractor of a fiber optic franchise utility company to acquire a five -foot public utility easement in the linear park dedicated as part Honorable Mayor and Members of City Council Agenda Items Comments and Other Items of Interest City Council Meeting March 1, 2005 Page 2 of 8 of the Kirkwood Hollow residential subdivision. The linear park is adjacent to Kirkwood Hollow Ph. III. (See packet memo for map.) The applicant hopes to avoid placing fiber in the right -of -way of Dove Road, which will undergo significant construction around the intersection of North White Chapel. Construction of the intersection would likely require relocation of brand new utilities after final plans are in. Both the public works and community services departments have reviewed the alignment and find no detrimental encumbrance on the linear park areas. The addition of fiber optic lines also will assist the DPS north facility. The Park Board recommended approval (8 -0) at its last meeting. Contact Malcolm Jackson with questions on this item. 5C. Resolution No. 05 -008, (ZA04 -090), Specific Use Permit for a telecommunications antenna located on Lot 1R, Block 1, Carroll High School Addition located at 1501 West Southlake Boulevard. Current Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood 916. Because this item was tabled by the Planning and Zoning Commission until their March 17 meeting, it needs to be tabled until the April 5 City Council meeting. Contact Ken Baker or Dennis Killough with questions on this item. 5D. Resolution No. 05 -010, Appoint members to the SPIN Standing Committee. The SPIN Standing Committee representatives are appointed for staggered two -year terms. At the end of 2004 there were five (5) vacancies, and the Standing Committee made recruitment of new representatives a priority. This resolution appoints eight (8) representatives to the Standing Committee. Five (5) appointments are reappointments, and the other three (3) appointments fill terms vacated by resignation. Reappointments: • SPIN 42 — Douglas Harsy • SPIN 48 — Pattie Minder • SPIN 912 — Wendi Carlucci • SPIN 416 — Jon Wiersum • SPIN Senior — David Baltimore Honorable Mayor and Members of City Council Agenda Items Comments and Other Items of Interest City Council Meeting March 1, 2005 Page 3 of 8 New appointments filling vacancies: • SPIN 47 — Jeff Wang • SPIN 410 — Vic Awtry • SPIN Youth — Eric Wang There are still a few vacancies (SPIN areas 46 & 914), and the Standing Committee is focusing on how to better recruit in these areas. The Standing Committee would like your help in recruiting SPIN representatives, as well as SPIN liaisons. If you know of someone that you think would make a good representative and has an interest in getting involved in the community, ask them to contact me or pass along their contact information. Staff expects additional resignations later this year, and if there are liaisons for each SPIN neighborhood, filling those vacancies become easier. Contact Ben Thatcher with questions on this item. 5E. Resolution No. 05 -011, Annual review of investment policy and investment strategies. The City's investment policy requires that a governing body review the policy and investment strategies annually. Finance department staff and the city's financial advisor have reviewed the current investment policy against recent changes to the Public Funds Investment Act and have not identified any necessary changes to the policy. Approval of the resolution will have no financial impact. Investing activity will continue in the same manner as in past years Contact Sharen Elam with questions on this item. 7A. Ordinance No. 778 -A, 2" d Reading, An amendment to Noise Ordinance No. 778, modifying the definition of daytime and nighttime hours. PUBLIC HEARING. Councilmember John Terrell met with staff in August 2004 about enforcement concerns he had with Noise Ordinance 4778. After reviewing the current policies and interpretations, Councilmember Terrell and Staff agreed to amend the definition of daytime hours and nighttime hours. New definitions are listed below. • Daytime hours are from 7:00 a.m. to 9:00 p.m. • Nighttime hours are from 9:00 p.m. to 7:00 a.m. Honorable Mayor and Members of City Council Agenda Items Comments and Other Items of Interest City Council Meeting March 1, 2005 Page 4 of 8 Council approved first reading of the ordinance at its February 15 meeting. Contact Rick Black with questions on this item. 7B. Ordinance No. 883, 2 " Reading, An ordinance rg anting authorization to hold a city -wide Southlake Sidewalk Sale. PUBLIC HEARING. Your packet includes Ordinance 883 with the following additional provisions, as discussed at the February 15 City Council meeting: • Section 4.C.3: Added that tents and canopies must be in compliance with fire code regulations, subject to application fees where applicable. Also added verbiage for tents and canopies to be processed and approved with the sidewalk sale application. • Section 4.D3: Change the 15% limitation on the use of parking to 20 %. Contact Greg Last or Stefanie Wagoner with questions on this item. 9A. Resolution No. 05 -012, Appoint a member to the Planning and Zoning Commission to fill the unexpired term of Bill Vaughan. 7an. Bill Vaughan resigned from the Planning and Zoning Commission on February 16. His term concludes in May 2005. This item is on the agenda to allow Council the opportunity to consider the appointment of a commission member to fill the unexpired term. Included in your packet are three applications for P &Z submitted in 2004. Contact Lori Farwell with questions on this item. 10A. Consider excusing members of the City Council and of the Planning and Zoning Commission for absences from meetings. P &Z Commissioner Al Morin was absent from the February 17, meeting. Contact Lori Farwell with questions on this item. lOB. Consider SP05 -017_ Variance to the Sion Ordinance No. 704 -B for Hibernia Bank located at 1110 East Southlake Boulevard. The bank is located at the northwest corner of the intersection of N. Carroll Avenue and E. Southlake Boulevard. A variance to the sign ordinance regarding the minimum distance between monument signs on a single site, is being requested. The sign ordinance allows one monument sign along each street frontage per site. Where a single site may be permitted more than one monument sign, the signs must be a minimum of 500 feet Honorable Mayor and Members of City Council Agenda Items Comments and Other Items of Interest City Council Meeting March 1, 2005 Page 5 of 8 apart. The lot size of this property is not large enough to accommodate this requirement. The specific variance requested is to allow 340 feet between the monument signs. Contact Ken Baker or Dennis Killough with questions on this item. IOC. Approve matching funds request for Boo -Boo's Buddies in the amount of $12,500 for the proposed dog park in Bob Jones Park. The Park Board approved a proposed site for a dog park in Bob Jones Park at its January 10, meeting. Boo -Boo's Buddies, the local dog park fundraising entity, has requested matching funds for improvements to the park in the amount of $12,500. The total estimated construction cost for the dog park is $55,000. Staff has included a cost estimate with the packet memo and is proposing that the existing SPDC funds cover construction of the fencing and gates and the matching funds provide for all of the amenities (water fountain and pet fountains, benches, shade structures). The Board recommended approval of this request (8 -0) at its February 17 meeting and SPDC is scheduled to consider this item prior to this City Council meeting. Contact Malcolm Jackson with questions on this item. IOD. Authorize the Mayor to execute a Commercial Developer's Agreement for Southlake Town Square Phase IV, Grand Avenue District, a 4135 acre tract. Approval of this item will formally kick off the construction of the Grand Avenue phase of Town Square. This developer's agreement covers the construction of the streets, drainage, water and sanitary sewer lines for this phase of the Town Square development. It also covers the construction of the parking garages and incorporates the previously approved TIF agreement and parking garage agreement. Construction is expected to start immediately after the developer's agreement has been executed, although you will see fencing going up in the next few days. It is anticipated that the parking garages will be completed by October 1, 2005. The Park Board recommendation for the park development in this phase is also included in the agreement. Contact Pedram Farahnak with questions on this item. Honorable Mayor and Members of City Council Agenda Items Comments and Other Items of Interest City Council Meeting March 1, 2005 Page 6 of 8 OTHER ITEMS OF INTEREST 1. Additional Town Square items. Staff expects to add additional items related to Town Square to the agenda prior to the posting deadline on Friday, however, we are not yet ready to do so because we need input from the city attorneys office and the documents are still under review. These items will formalize the agreements with the new ownership structure. (Recall that the developer has acquired the interests of some of his former partners.) We have not included the documents in your packet because the terms of the agreement will not be changing, only the signature blocks and ownership references. That being said, the changes are under review by the attorneys. Should they have any concerns about them, they will advise you on Tuesday. Contact me with questions on this item. 2. Peewee Football. Approximately two years ago the four youth sports associations (soccer, softball, baseball, and lacrosse) began meeting together on a regular basis. The purpose was to provide an opportunity for collaboration to address various needs and the field use agreement process. Staff recognized that peewee football should be included in future development and invited peewee football representatives to attend the sports association meetings. Recently, peewee football has requested field space. Staff has begun discussions with them. They made a presentation during the last park board meeting and plan to discuss their ideas with the board further in the future. We wanted you to be aware of this in the event they contact you directly. Contact Malcolm Jackson with questions on this item. 3. Attachments: • CARS report • Senior Newsletter (hard copy only) SKY Honorable Mayor and Members of City Council Agenda Items Comments and Other Items of Interest City Council Meeting March 1, 2005 Page 7 of 8 Staff Extension Numbers: Baker, Ken, Director of Planning, 481 -2036 Black, Rick, DPS Director, 481 -2406 Elam, Sharen, Finance Director, 481 -1713 Farahnak, Pedram, Public Works Director, 481 -2308 Farwell, Lori, City Secretary, 481 -1519 Hugman, Kevin, Human Resources Director, 481 -1952 Jackson, Malcolm, Community Services Director, 481 -1527 Kiefer, Chuck, Interim Deputy City Manager, 748 -8601 Killough, Dennis, Senior Planner, 481 -2073 Thatcher, Ben, Assistant to the City Manager, 481 -1433 Last, Greg, Economic Development Director, 481 -1671 Yelverton, Shana, Acting City Manager, 481 -1429 Honorable Mayor and Members of City Council Agenda Items Comments and Other Items of Interest City Council Meeting March 1, 2005 Page 8 of 8 CALL A RIDE OF SOUTHLAKE, INC. Monthly Summary of Service Provided to Seniors and Handicapped — 2005 Jan Feb Mar April May June July Aug Sep Oct Nov Dec Total Newly Qualified Users 0 Total Qualified Users 166 Total Volunteer 35 Drivers Unduplicated Users 14 Served Volunteer Drivers Used 18 Driver Vehicle Miles 950 Traveled Driver Hours 54 Van Miles Traveled 106 Office volunteer 18 Hours Trip Requests Not 1 filled Pickup Ten Minutes 0 Late One Way Trips Medical /Dental 23 Southlake Senior 85 Center Personal Needs 20 Shopping 8 Business 0 Other Senior 0 Centers Other 0 Total One Way Trips 136 Rider Groups Senior & Handicapped >54 134 Handicapped >17 2 <55 Handicapped <18 0 Total Rider Groups 1 36