Item 4BCity of Southlake, Texas
February 23, 2005
TO: Honorable Mayor and Members of City Council
FROM: Shana Yelverton, Acting City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
4A. Mayor's Report.
1. Proclamation for North Texas Leukemia Cup Regatta. The Mayor will present a
proclamation to Marke Smith proclaiming his sailboat as the "Spirit of Southlake"
during the North Texas Leukemia Cup Regatta an event Marke is co- chairing.
2. Proclamation for Red Cross Month. The Mayor will present a proclamation to a
representative of the American Red Cross proclaiming March as Red Cross Month.
4B. City Manager's Report. No specific report is planned at this time.
4C. SPIN Board Report. Alan Hochstein will be presenting the SPIN report.
4D. Library Board Report. The Southlake Library Board respectfully submits a written report for
your review this month. Contact Library Administrator Kerry McGeath (481 -8378) with
questions or comments on this item.
4E. Park and Recreation Board Report. The Park Notes newsletter is included in your packet
information. Board member Bobby Rawls will present the report.
4F. Local Business Report. The local business report will be presented by Spine Team Texas.
5A. Approve the minutes for the February 15, 2005, regular City Council meeting_ The minutes are
included in your packet. Contact Lori Farwell with questions on this item.
5B. Authorize the Mayor to rag nt a public utility easement in park property adjacent to Kirkwood
Hollow. The City of Southlake has been approached by a contractor of a fiber optic franchise
utility company to acquire a five -foot public utility easement in the linear park dedicated as part
Honorable Mayor and Members of City Council
Agenda Items Comments and Other Items of Interest
City Council Meeting March 1, 2005
Page 2 of 8
of the Kirkwood Hollow residential subdivision. The linear park is adjacent to Kirkwood
Hollow Ph. III. (See packet memo for map.) The applicant hopes to avoid placing fiber in the
right -of -way of Dove Road, which will undergo significant construction around the intersection
of North White Chapel. Construction of the intersection would likely require relocation of
brand new utilities after final plans are in. Both the public works and community services
departments have reviewed the alignment and find no detrimental encumbrance on the linear
park areas. The addition of fiber optic lines also will assist the DPS north facility. The Park
Board recommended approval (8 -0) at its last meeting. Contact Malcolm Jackson with
questions on this item.
5C. Resolution No. 05 -008, (ZA04 -090), Specific Use Permit for a telecommunications antenna
located on Lot 1R, Block 1, Carroll High School Addition located at 1501 West Southlake
Boulevard. Current Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood 916.
Because this item was tabled by the Planning and Zoning Commission until their March 17
meeting, it needs to be tabled until the April 5 City Council meeting. Contact Ken Baker or
Dennis Killough with questions on this item.
5D. Resolution No. 05 -010, Appoint members to the SPIN Standing Committee. The SPIN
Standing Committee representatives are appointed for staggered two -year terms. At the end of
2004 there were five (5) vacancies, and the Standing Committee made recruitment of new
representatives a priority. This resolution appoints eight (8) representatives to the Standing
Committee. Five (5) appointments are reappointments, and the other three (3) appointments fill
terms vacated by resignation.
Reappointments:
• SPIN 42 —
Douglas Harsy
• SPIN 48 —
Pattie Minder
• SPIN 912
— Wendi Carlucci
• SPIN 416
— Jon Wiersum
• SPIN Senior
— David Baltimore
Honorable Mayor and Members of City Council
Agenda Items Comments and Other Items of Interest
City Council Meeting March 1, 2005
Page 3 of 8
New appointments filling vacancies:
• SPIN 47 — Jeff Wang
• SPIN 410 — Vic Awtry
• SPIN Youth — Eric Wang
There are still a few vacancies (SPIN areas 46 & 914), and the Standing Committee is focusing
on how to better recruit in these areas. The Standing Committee would like your help in
recruiting SPIN representatives, as well as SPIN liaisons. If you know of someone that you
think would make a good representative and has an interest in getting involved in the
community, ask them to contact me or pass along their contact information. Staff expects
additional resignations later this year, and if there are liaisons for each SPIN neighborhood,
filling those vacancies become easier. Contact Ben Thatcher with questions on this item.
5E. Resolution No. 05 -011, Annual review of investment policy and investment strategies. The
City's investment policy requires that a governing body review the policy and investment
strategies annually. Finance department staff and the city's financial advisor have reviewed the
current investment policy against recent changes to the Public Funds Investment Act and have
not identified any necessary changes to the policy. Approval of the resolution will have no
financial impact. Investing activity will continue in the same manner as in past years Contact
Sharen Elam with questions on this item.
7A. Ordinance No. 778 -A, 2" d Reading, An amendment to Noise Ordinance No. 778, modifying the
definition of daytime and nighttime hours. PUBLIC HEARING. Councilmember John Terrell
met with staff in August 2004 about enforcement concerns he had with Noise Ordinance 4778.
After reviewing the current policies and interpretations, Councilmember Terrell and Staff
agreed to amend the definition of daytime hours and nighttime hours. New definitions are
listed below.
• Daytime hours are from 7:00 a.m. to 9:00 p.m.
• Nighttime hours are from 9:00 p.m. to 7:00 a.m.
Honorable Mayor and Members of City Council
Agenda Items Comments and Other Items of Interest
City Council Meeting March 1, 2005
Page 4 of 8
Council approved first reading of the ordinance at its February 15 meeting. Contact Rick Black
with questions on this item.
7B. Ordinance No. 883, 2 " Reading, An ordinance rg anting authorization to hold a city -wide
Southlake Sidewalk Sale. PUBLIC HEARING. Your packet includes Ordinance 883 with the
following additional provisions, as discussed at the February 15 City Council meeting:
• Section 4.C.3: Added that tents and canopies must be in compliance with fire code
regulations, subject to application fees where applicable. Also added verbiage for tents
and canopies to be processed and approved with the sidewalk sale application.
• Section 4.D3: Change the 15% limitation on the use of parking to 20 %.
Contact Greg Last or Stefanie Wagoner with questions on this item.
9A. Resolution No. 05 -012, Appoint a member to the Planning and Zoning Commission to fill the
unexpired term of Bill Vaughan. 7an. Bill Vaughan resigned from the Planning and Zoning
Commission on February 16. His term concludes in May 2005. This item is on the agenda to
allow Council the opportunity to consider the appointment of a commission member to fill the
unexpired term. Included in your packet are three applications for P &Z submitted in 2004.
Contact Lori Farwell with questions on this item.
10A. Consider excusing members of the City Council and of the Planning and Zoning Commission
for absences from meetings. P &Z Commissioner Al Morin was absent from the February 17,
meeting. Contact Lori Farwell with questions on this item.
lOB. Consider SP05 -017_ Variance to the Sion Ordinance No. 704 -B for Hibernia Bank located at
1110 East Southlake Boulevard. The bank is located at the northwest corner of the intersection
of N. Carroll Avenue and E. Southlake Boulevard. A variance to the sign ordinance regarding
the minimum distance between monument signs on a single site, is being requested. The sign
ordinance allows one monument sign along each street frontage per site. Where a single site
may be permitted more than one monument sign, the signs must be a minimum of 500 feet
Honorable Mayor and Members of City Council
Agenda Items Comments and Other Items of Interest
City Council Meeting March 1, 2005
Page 5 of 8
apart. The lot size of this property is not large enough to accommodate this requirement. The
specific variance requested is to allow 340 feet between the monument signs.
Contact Ken Baker or Dennis Killough with questions on this item.
IOC. Approve matching funds request for Boo -Boo's Buddies in the amount of $12,500 for the
proposed dog park in Bob Jones Park. The Park Board approved a proposed site for a dog park
in Bob Jones Park at its January 10, meeting. Boo -Boo's Buddies, the local dog park
fundraising entity, has requested matching funds for improvements to the park in the amount of
$12,500. The total estimated construction cost for the dog park is $55,000. Staff has included
a cost estimate with the packet memo and is proposing that the existing SPDC funds cover
construction of the fencing and gates and the matching funds provide for all of the amenities
(water fountain and pet fountains, benches, shade structures). The Board recommended
approval of this request (8 -0) at its February 17 meeting and SPDC is scheduled to consider this
item prior to this City Council meeting. Contact Malcolm Jackson with questions on this item.
IOD. Authorize the Mayor to execute a Commercial Developer's Agreement for Southlake Town
Square Phase IV, Grand Avenue District, a 4135 acre tract. Approval of this item will
formally kick off the construction of the Grand Avenue phase of Town Square. This
developer's agreement covers the construction of the streets, drainage, water and sanitary sewer
lines for this phase of the Town Square development. It also covers the construction of the
parking garages and incorporates the previously approved TIF agreement and parking garage
agreement. Construction is expected to start immediately after the developer's agreement has
been executed, although you will see fencing going up in the next few days. It is anticipated
that the parking garages will be completed by October 1, 2005. The Park Board
recommendation for the park development in this phase is also included in the agreement.
Contact Pedram Farahnak with questions on this item.
Honorable Mayor and Members of City Council
Agenda Items Comments and Other Items of Interest
City Council Meeting March 1, 2005
Page 6 of 8
OTHER ITEMS OF INTEREST
1. Additional Town Square items. Staff expects to add additional items related to Town Square to
the agenda prior to the posting deadline on Friday, however, we are not yet ready to do so
because we need input from the city attorneys office and the documents are still under review.
These items will formalize the agreements with the new ownership structure. (Recall that the
developer has acquired the interests of some of his former partners.) We have not included the
documents in your packet because the terms of the agreement will not be changing, only the
signature blocks and ownership references. That being said, the changes are under review by
the attorneys. Should they have any concerns about them, they will advise you on Tuesday.
Contact me with questions on this item.
2. Peewee Football. Approximately two years ago the four youth sports associations (soccer,
softball, baseball, and lacrosse) began meeting together on a regular basis. The purpose was to
provide an opportunity for collaboration to address various needs and the field use agreement
process. Staff recognized that peewee football should be included in future development and
invited peewee football representatives to attend the sports association meetings. Recently,
peewee football has requested field space. Staff has begun discussions with them. They made
a presentation during the last park board meeting and plan to discuss their ideas with the board
further in the future. We wanted you to be aware of this in the event they contact you directly.
Contact Malcolm Jackson with questions on this item.
3. Attachments:
• CARS report
• Senior Newsletter (hard copy only)
SKY
Honorable Mayor and Members of City Council
Agenda Items Comments and Other Items of Interest
City Council Meeting March 1, 2005
Page 7 of 8
Staff Extension Numbers:
Baker, Ken, Director of Planning, 481 -2036
Black, Rick, DPS Director, 481 -2406
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Human Resources Director, 481 -1952
Jackson, Malcolm, Community Services Director, 481 -1527
Kiefer, Chuck, Interim Deputy City Manager, 748 -8601
Killough, Dennis, Senior Planner, 481 -2073
Thatcher, Ben, Assistant to the City Manager, 481 -1433
Last, Greg, Economic Development Director, 481 -1671
Yelverton, Shana, Acting City Manager, 481 -1429
Honorable Mayor and Members of City Council
Agenda Items Comments and Other Items of Interest
City Council Meeting March 1, 2005
Page 8 of 8
CALL A RIDE OF SOUTHLAKE, INC.
Monthly Summary of Service Provided to Seniors and Handicapped — 2005
Jan
Feb
Mar
April
May
June
July
Aug
Sep
Oct
Nov
Dec
Total
Newly Qualified
Users
0
Total Qualified Users
166
Total Volunteer
35
Drivers
Unduplicated Users
14
Served
Volunteer Drivers
Used
18
Driver Vehicle Miles
950
Traveled
Driver Hours
54
Van Miles Traveled
106
Office volunteer
18
Hours
Trip Requests Not
1
filled
Pickup Ten Minutes
0
Late
One Way Trips
Medical /Dental
23
Southlake Senior
85
Center
Personal Needs
20
Shopping
8
Business
0
Other Senior
0
Centers
Other
0
Total One Way Trips
136
Rider Groups
Senior &
Handicapped >54
134
Handicapped >17
2
<55
Handicapped <18
0
Total Rider Groups
1 36