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Item 5ACITY OF SOUTHLAKE REGULAR CITY COUNCIL MEETING MINUTES: FEBRUARY 1, 2005 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Andy Wambsganss, Mayor Pro Tern Keith Shankland and Deputy Mayor Pro Tern Carolyn Morris; and Councilmembers Laura K. Hill, Gregory Jones, Virginia M. Muzyka, and John Terrell. CITY COUNCIL ABSENT: None. STAFF PRESENT Acting City Manager Shana Yelverton, Assistant to the City Manager Ben Thatcher, Executive Secretary Kim Bush, Library Administrator Kerry McGeath, Manager of Information Systems Gary Gregg, Audio Visual System Technician Pam Jordan, Information Systems Technician Slaven Manning, Director of Community Services Malcolm Jackson, Deputy Director of Community Services Steve Polasek, Director of Economic Development Greg Last, Economic Development Specialist Stefanie Wagoner, Director of Finance Sharen Elam, Director of Human Resources Kevin Hugman, Director of Planning Ken Baker, Chief Planner Dennis Killough, Director of Public Safety Rick Black, Chief of Fire Services Robert Finn, Director of Public Works Pedram Farahnak, Deputy Director of Public Works Charlie Thomas, City Attorney Tim Sralla, Deputy City Secretary Tara Brooks, and City Secretary Lori Farwell. WORK SESSION: The work session was called to order by Mayor Wambsganss at 5:32 p.m. City Council reviewed the agenda items with city staff and applicants. The following items were added to the consent agenda: 5A; 513; 5C; 513; 7B to table to the February 15, 2005, City Council meeting; 10A excusing the absences of Michael Springer and Vernon Stansell from the January 20, 2005, Planning and Zoning Commission meeting; lOB; and 10C. The work session ended at 6:26 p.m. REGULAR SESSION: Agenda Item No. 1. Call to order. The regular session was called or order by Mayor Wambsganss at 6:26 p.m. Agenda Item No. 2A. Executive Session. Mayor Wambsganss announced the City Council would be going into Executive Session pursuant to the Texas Government Code, Section 551.071, consultation with city attorney; Section 551.074, deliberation regarding personnel matters; Section 551.087, deliberation regarding economic development negotiations. City Council adjourned for Executive Session at 6:26 p.m. Executive Session began at 6:47 p.m. and ended at 7:32 p.m. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 1, 2005 Page I of 5 Agenda Item No. 2B. Reconvene Mayor Wambsganss reconvened the regular meeting at 7:39 p.m. The Mayor asked if there was any action necessary as a result of the Executive Session. No action was necessary. Agenda Item No. 3. Invocation The invocation was given by Eric Hulet from Grace Community Church. Mayor Wambsganss led the pledge of allegiance. Agenda Item No. 4A. Mayor's Report Mayor Wambsganss announced upcoming meetings and events. Mayor Wambsganss presented a proclamation to Cindy Bollum from the American Heart Association for "Wear Red for Women Day." Agenda Item No. 4B. City Manager's Report. There was no report given. Agenda Item No. 4C. SPIN Report. Craig Rothmeier, SPIN Representative for Neighborhood #9e, announced upcoming SPIN meetings. Agenda Item No. 4D. Library Board Report A written report was included in Council's packet. Agenda Item No. 4E. Park and Recreation Board Report. Boardmember Mary Georgia announced upcoming events and meetings. Agenda Item No. 4E. Local Business Report. Director Last introduced business owner Carl Lowery from Circa Design Showroom who introduced his new business to Council. CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council and are enacted with one motion. Agenda Item No. 5A. Approve the minutes for the January 18, 2005, regular City Council meeting. Approved as presented. Agenda Item No. 5B. Authorize the Mayor to execute a Scope of Service Agreement with the Southlake Chamber of Commerce for 2004 -2005. Director Last presented this item to Council during the work session. Agenda Item No. 5C. Resolution No. 05 -008, (ZA04 -090), Specific Use Permit for a telecommunications antenna located on Lot 1R, Block 1, Carroll High School Addition located at 1501 West Southlake Boulevard. Current Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood #16. The applicant requested to table this item to the March 1, 2005, City Council meeting. Agenda Item No. 5D. Authorize the Acting City Manager to enter into a letter of agreement with Charles R. Kiefer to perform the duties of Interim Deputy City Manager Acting City Manager Yelverton presented this item to Council during the work session. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 1, 2005 Page 2 of 5 Agenda Item No. 7B. Ordinance No. 598 -B, 2nd Reading, Ordinance revisions establishing the Southlake Program for the Involvement of Neighborhoods (SPIN). Staff requested to table this item to the February 15, 2005, City Council meeting. Agenda Item No. 10A. Consider excusing members of the City Council and of the Planning and Zoning Commission for absences from meetings. Mayor Wambsganss presented this item to Council during the work session. Council excused the absence of Chairman Vernon Stansell and Commissioner Mike Springer from the January 20, 2005, Planning and Zoning Commission meeting. Agenda Item No. lOB. Consider SP05 -023, Variance to the Sign Ordinance No. 704 -B for Albertson's located at 2201 West Southlake Boulevard. Chief Planner Killough presented this item to Council during the work session. Agenda Item No. 10C. Consider SP05 -014, Variance to the Sign Ordinance No. 704 -B for Anderson's Furniture & Design Gallery located at 2140 East Southlake Boulevard, Suite R. Chief Planner Killough presented this item to Council during the work session. Applicant Erica Johnson, 2140 East Southlake Boulevard, Southlake, answered Council's questions. Motion was made to approve the consent agenda items 5A; 513; 5C; 51); 7B to table to the February 15, 2005, City Council meeting; 10A excusing the absences of Michael Springer and Vernon Stansell from the January 20, 2005, Planning and Zoning Commission meeting; lOB; and IOC Motion: Shankland Second: Terrell Ayes: Jones, Hill, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 7 -0 REGULAR AGENDA: Agenda Item No. 6. Public Forum. No one spoke during the public forum. Agenda Item No. 7A. Ordinance No. 882, 2nd Reading, Appointing an Alternate Municipal Judge and authorizing the Mayor to execute an agreement with the Alternate Municipal Judge and providing an effective date. Mayor Wambsganss presented this item to Council. In accordance with Section 4.21 of the City Charter, the caption for this term is listed as follows: AN ORDINANCE APPOINTING AN ALTERNATE MUNICIPAL JUDGE AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH THE ALTERNATE MUNICIPAL JUDGE; AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 1, 2005 Page 3 of 5 Motion was made to approve Ordinance No. 882, 2nd Reading, Appointing an Alternate Municipal Judge being Gary Lee Hach and authorizing the Mayor to execute an agreement with the Alternate Municipal Judge and providing an effective date of February 1, 2005. Motion: Shankland Second: Terrell Ayes: Jones, Hill, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 7 -0 Agenda Item No. 7C. Resolution No. 05 -007, (ZA04 -106), Specific Use Permit to allow a Mass Gathering for the Kelly Miller Circus. The circus will take place on property located on the southwest corner of North White Chapel Boulevard and State Highway 114. Current Zoning: C -1 Neighborhood Commercial District and AG Agricultural District. SPIN Neighborhood #11. Chief Planner Killough presented this item to Council. Applicant Milton Glenn, 1423 Kensington Court, Southlake, and secretary of the Kiwanis Club answered Council's questions and introduced David Rawls, owner of Kelly Miller Circus. Chris Farris, 137 Welford Lane, Southlake, advised Council that local veterinarian Dr. Moore has a clinic nearby and has agreed to oversee the animals during the circus. In accordance with Section 4.21 of the City Charter, the caption for this term is listed as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHL AKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR THE KELLY MILLER CIRCUS ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, BEING LEGALLY DESCRIBED AS LOT 1, BLOCK A, RAVENAUX VILLAGE AND TRACT 6J, SITUATED IN THE THOMAS M. HOOD SURVEY, ABSTRACT NO. 706, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A," AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT `B" AND PROVIDING AN EFFECTIVE DATE. No one spoke during the public hearing. Motion was made to approve Resolution No. 05 -007, (ZA04 -106), Specific Use Permit to allow a Mass Gathering for the Kelly Miller Circus granting a variance on the requirement of a deposit for the water meter but requiring a letter of liability for damage of the meter; granting a variance from the lighting ordinance as requested; as approved by the Planning and Zoning Commission meeting, as presented. Motion: Shankland Second: Terrell Ayes: Jones, Hill, Morris, Muzyka, Shankland, Terrell, Wambsganss Nays: None Approved: 7 -0 Agenda Item No. 11A. Southlake Sidewalk Sale Ordinance. Director Last presented this item to Council during the work session. UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 1, 2005 Page 4 of 5 Agenda Item No. 11B. Potential amendments to Sign Ordinance No. 704 -B. Director Baker presented this item to Council during the work session Agenda Item No. 11C. Revised purchasing polic. Director Elam presented this item to Council during the work session. Agenda Item No. 12. Meeting adjourned. Mayor Wambsganss adjourned the meeting at 8:37 p.m. *An audio recording of this meeting will be permanently retained in the City Secretary's Off ice. Andy Wambsganss Mayor ATTEST: Lori A. Farwell, TRMC City Secretary UNOFFICIAL REGULAR CITY COUNCIL MEETING MINUTES, FEBRUARY 1, 2005 Page 5 of 5