Item 4BCity of Southlake, Texas
February 9, 2005
TO: Honorable Mayor and Members of City Council
FROM: Shana Yelverton, Acting City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
February 15, 2005
4A. Mayor's Report
1. Proclamation for United States Armed Services Week in Southlake. The Mayor will
present a proclamation for US Armed Services Week, February 28 — March 6. Southlake
employees who are veterans will be present at the meeting to accept the proclamation. In
conjunction with the proclamation, the City of Southlake is sponsoring a week of the Rest
and Relaxation Program designed to greet troops arriving at Dallas /Fort Worth International
Airport.
4B. City Manager's Report. No report is currently planned.
4C. Financial Report. A copy of the financial report is included in your packet. Sharen Elam will
make a brief presentation at the meeting. Contact Sharen with questions on this item.
4D. Local Business Report. Staff is waiting to receive a confirmation on the presenter for this
meeting.
5A. Approve the minutes for the February 1, 2005, regular City Council meetin". The minutes are
included in your packet. Contact Lori Farwell with questions on this item.
5B. ZA04 -098_ Plat Revision for Lots 8R1 & 8R2. O.W. Knight No. 899 Addition_ beinu a revision
of Lot 8, O.W. Knight No. 899 Addition. The property is located at 150 Lilac Lane. Current
Zoning: SF -IA Single Family Residential District. SPIN Neighborhood 49W. This property is
located at the northeast corner of Lilac Lane and Pine Street. The property is currently a 2.2 acre
single lot zoned "SF -IA" single family residential district. The proposed plat revision will divide
this into two lots. The applicant initially desired to rezone the east lot to "SF -30" with the lot area
being approximately 36,000 square feet. The land use designation according to the City's land use
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 15, 2005
Page 2 of 8
plan is low - density residential. The applicant withdrew the rezoning request after hearing
comments from the Planning and Zoning Commission and agreed to meet all platting
requirements for lots within the "SF -IA" zoning district.
The Planning and Zoning Commission recommended approval (6 -0) subject to the plat review
summary. Contact Ken Baker or Dennis Killough with questions on this item.
5C. Consider approval of plan for the wall and entry gate for Lots 3R1, 3R2, 4R1, & 4R2, Block 1,
The Glory Place, located at 160 and 200 East Continental Boulevard. This property is located
east of Byron Nelson Parkway and Adams Addition. The City Council approved the four lot
subdivision on September 21, 2004. A condition of the plat approval and the variance to the
subdivision ordinance that allowed the lots to front on a paved common access easement in lieu
of a public street was that City Council review and approve the plan for the gate and wall prior
to construction.
The plan includes an elevation and a plan view of the gate and wall and only shows the wall
section east of the gate. The mirror image of this wall section will also be constructed on the
west side of the gate.
There are no review comments and this item did not require a recommendation from the
Planning and Zoning Commission. Contact Ken Baker or Dennis Killough with question on
this item.
5D. Resolution No. 05 -009, Call the May 7, 2005, General Election; authorize a contract for
election services with Tarrant County Elections Administration; and authorize a joint
agreement with Carroll Independent School District for the May 7, 2005, election. This
resolution sets out the procedures for conducting the General Election and includes as exhibits
the contract with Tarrant County Elections Administration, the joint agreement with Carroll
Independent School District, and the agreements to lease voting equipment. Included for your
consideration are the appointments of the election judge, Robert Flaherty, and alternate election
judge, Zoe Stefansson.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 15, 2005
Page 3 of 8
Direct Recording Electronic Equipment (DRE) will be used during early voting which allows
both City and CISD ballots to be executed at one polling station. The procedure for Election
Day will remain the same as last year with each entity appointing its own election judges and
maintaining separate optical scan paper ballots. The polling place for Election Day will remain
the same, Carroll High School.
Contact Lori Farwell with questions on this item.
7A. Ordinance No. 598 -B, 2nd Reading, Ordinance revisions establishing the Southlake Program for
the Involvement of Neighborhoods (SPIN). PUBLIC HEARING. SPIN ordinance #598 -A,
requires that the SPIN standing committee review the articles of organization and SPIN
boundaries on an annual basis, and make recommendations to City Council regarding needed
revisions. The last revision of the ordinance was done in 1996. The current standing
committee has just finished a review of the articles and SPIN boundaries and has recommended
that some minor revisions are necessary to more accurately reflect practices within the SPIN
program.
The main recommendation from the Standing Committee strikes out language regarding
neighborhood councils. Recent SPIN practice has shown that this concept, although an
effective tool early on in the establishment of SPIN, is actually more difficult to maintain now.
While the standing committee is recommending that the requirement to have such councils be
withdrawn, each SPIN representative is encouraged to continue to invite residents of their SPIN
to serve as liaisons and to have such a neighborhood council if they are able to do so. The City
Council approved this recommendation on first reading at the January 18, City Council
meeting.
Since the first reading the city attorney has reviewed the ordinance and has also made
recommendations to the body of the ordinance as well as the articles. Those recommendations
are:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 15, 2005
Page 4 of 8
1. Section 1 - the city attorney is recommending clarifying language as to what constitutes a
standing committee. The exact number of neighborhood representatives is included in the
language.
2. Section 4 - this explains the grounds for removal from the committee, and the city attorney
is recommending that language be added allowing the Standing Committee authority to
establish additional grounds for removal.
3. Article III, Section 5 - the city attorney has rewritten this section to add clarity to the
subject. There have been no substantial changes to this section.
4. Article IV, Section 1 - the city attorney has added clarifying text to this section, most
notably explaining that if the election does not take place in March then it will take place
"soon thereafter as is practicable." It must be noted that the city attorney recommended that
the annual election date be changed from March to January, to be consistent with the terms
of service for the SPIN representatives (January to December). The Standing Committee
preferred to keep the election date in March allowing any new representatives that may join
in January to become more familiar with the Standing Committee before the election date.
The city attorney sees no problem with keeping the election date in March.
Contact Ben Thatcher with questions on this item.
7B. Resolution No. 05 -005, Adoption of the State Highway 114 Corridor Study as a component of
the Southlake 2025 Plan, the Comprehensive Master Plan for the City of Southlake. PUBLIC
HEARING. The purpose of this item is to conduct a public hearing and consider approving
the State Highway 114 Corridor Study as an element of the Southlake 2025 Plan.
On March 2, 2004, City Council adopted Phase I- Vision, Goals, & Objectives of the Southlake
2025 Plan. Beginning in August 2004, the Planning & Zoning Commission has been working
on Phase II of the Southlake 2025 Plan — Plan Elements that include the specific
recommendations for the land use, thoroughfare (mobility), and environmental elements of
Southlake's comprehensive master plan.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 15, 2005
Page 5 of 8
To facilitate a detailed, but efficient planning process, the city has been divided into nine (9)
distinct planning areas. The first area studied in the city was the Davis Boulevard /F.M. 1938
Corridor. This plan was adopted by City Council on December 7, 2004.
Since November 2004, the Planning & Zoning Commission has undertaken an in -depth
analysis of the State Highway 114 corridor and has made its final recommendations for land
use, mobility, and environmental resource protection. At your meeting, the Planning staff, in
conjunction with the Planning and Zoning Commission members, will present the
recommendations of the study.
On January 25, the Planning and Zoning Commission conducted a public forum /open house on
the draft recommendations of the State Highway 114 Corridor Study. Approximately 50
people were in attendance.
On February 3, the Planning and Zoning Commission approved (6 -0) Phase II of the Southlake
2025 Plan, the State Highway 114 Corridor Plan with the following additions:
• Under # 3, which is to include the White's Chapel Boulevard as part of the city's
median study on page one, a recommendation that the entire section of White's Chapel
Boulevard from Dove Road south to Highland Street have a feasibility study that
determines the best means of moving traffic quickly and efficiently and noting that the
Commission does not recommend a round -a -bout if the ultimate recommendation is that
a four lane road with medians be constructed,
• At the corner of Shady Lane and the State Highway 114 access road, the recommended
T -1 overlay would also include a notation stating that in a T -1 overlay plan, any lots
currently designated as low density residential will be a part of the residential portion of
the T -1 plan and any of the commercial component would access directly onto the State
Highway 114 frontage road or Kimball Avenue,
• and, on the Sams School Road recommendation, under the mobility plan, which noted a
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 15, 2005
Page 6 of 8
two lane road with a turning lane at Dove, that an asterisk is to be placed also stating
that four lanes may be required with more intense uses on the adjacent properties.
A copy of the study has been included in your packet. Contact Ken Baker or Dennis Killough
with questions on this item.
8A. Ordinance No. 778 -A, I st Reading, An amendment to Noise Ordinance No. 778, modifying the
definition of daytime and nighttime hours. Councilmember John Terrell met with staff in
August 2004 about enforcement concerns he had with Noise Ordinance #778. After reviewing
the current policies and interpretations, Councilmember Terrell and Staff agreed to amend the
definition of daytime hours and nighttime hours. New definitions are listed below.
• Daytime hours are from 07:00 a.m. to 9:00 p.m.
• Nighttime hours are from 0:900 p.m. to 07:00 a.m.
Contact Rick Black with questions on this item.
8B. Ordinance No. 883, 1 st Reading, An ordinance granting authorization to hold a city -wide
Southlake Sidewalk Sale. Attached is Ordinance No. 883 as discussed at the last Council
meeting. One change is recommended, as discussed previously, but not included in the copy in
your packet:
• Page 3, Section D.3: Change the 15% limitation on the use of parking to 20 %. This will
make it easier to administer for participants.
• Councilmembers discussed adjacency of display to traveled roadways and potential use
of tents. Economic Development staff will meet with Officer Lt. Daniels and will
report our discussion at the Council meeting.
Contact Greg Last with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 15, 2005
Page 7 of 8
10A. Consider excusing members of the City Council and of the Planning and Zoning Commission
for absences from meetings. P &Z Commissioner Bill Vaughn was absent from the February 3,
2005, meeting.
lOB. Consider SPO4 -295_ Variance to the Sian Ordinance No. 704 -B for Cinuular Wireless located
at 2059 West Southlake Boulevard. This is a variance to exceed the maximum permitted
letter /logo height and area requirements for an attached sign to be located in the Southlake
Marketplace shopping center at the southeast corner of the intersection of Davis Boulevard and
W. Southlake Boulevard. This is a stand alone building containing three tenants located on the
eastern portion of the shopping center, north of Hobby Lobby and fronts in close proximity to
W. Southlake Boulevard. The specific variances requested are as follows:
Sign Regulation Permitted Requested
Max. Letter Height 12 inches 29 inches
Max. Logo Height 12 inches 25 '/2 inches
Max. Area 20 sq. ft. 53 sq. ft.
This sign will replace the AT & T Wireless sign which has a 24 inch logo and approximately
12 inch letters. The Game Stop to the east has 21 inch letters and Bice's to the west has a 22
inch `B' with the remaining letters being 16 inches. Contact Ken Baker or Dennis Killough
with questions on this item.
IOC. Consider SPO4 -131_ Variance to the Sian Ordinance No. 704 -B for La Petite Academv located
at 1400 West Southlake Boulevard. This is a variance to exceed the maximum permitted letter
and logo height for an attached sign to be located at 1400 W. Southlake Boulevard, just west of
the entrance into the Southridge Lakes residential neighborhood. The specific variance
requested is as follows:
Sign Regulation Permitted Requested
Maximum logo height
12 inches
36 inches
Maximum letter height 12 inches 15 inches
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting February 15, 2005
Page 8 of 8
Contact Ken Baker or Dennis Killough with questions on this item.
OTHER ITEMS OF INTEREST
1. Purchasing Policy Update Staff continues its work on the policy. We anticipate getting it to
you at the first meeting in March. Contact Sharen Elam with questions on this item.
2. Capital Improvements Program (CIP). A copy of the CIP booklet for FY 2004 -05 to FY 2008-
09 is included in your packet. The CIP establishes a five -year funding schedule for the
purchase, construction or replacement of physical assets of the City. CIP projects typically
have a useful life of over ten years and value greater than $10,000. The first year FY 2004 -05
of the CIP is called the capital budget, and is appropriated in the same manner as the annual
operating budget. Funds for projects are appropriated on an annual basis. Projects approved
for subsequent years FY 2005 -06 through FY 2008 -09 are approved for planning purposes only
and do not receive expenditure authority until they are part of the capital budget. Staff will
begin working on the FY 2005 -06 to FY 2009 -10 CIP in March. Contact Ken Baker with
questions on this item.
SKY
Staff Extension Numbers:
Baker, Ken, Director of Planning, 481 -2036
Black, Rick, DPSDirector, 481 -2406
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Human Resources Director, 481 -1952
Jackson, Malcolm, Community Services Director, 481 -1527
Kiefer, Chuck, Interim Deputy City Manager, 748 -8601
Killough, Dennis, Senior Planner, 481 -2073
Thatcher, Ben, Assistant to the City Manager, 481 -1433
Last, Greg, Economic Development Director, 481 -1671
Yelverton, Shana, Acting City Manager, 481 -1429