Item 4BCity of Southlake, Texas
MEMORANDUM
January 26, 2005
TO: Honorable Mayor and Members of City Council
FROM: Shana Yelverton, Acting City Manager
SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting
February 1, 2005
4A. Mavor's Report. Proclamation to the American Heart Association for "Wear Red Dav for
Women." The Mayor will present a proclamation to Cindy Bollom and Brenda Ritz of the
American Heart Association for "Wear Red Day for Women." The Association's campaign,
Go Red For Women, encourages women to pay attention to their hearts and helps them live
longer, stronger lives by reducing their risk for cardiovascular disease.
4B. City Manager's Report. No report planned.
4C. SPIN Board Report. Craig Rothmeier will be presenting the SPIN report.
4D. Library Board Report. The Southlake Library Board respectfully submits a written report for
your review this month. Contact Library Administrator Kerry McGeath (481 -8378) with
questions or comments regarding this agenda item.
4E. Park and Recreation Board Report. Board vice chairman Mary Georgia will be presenting the
Parks and Recreation Board report. (Note that the Parknotes as well as the Senior Notes are
included with your packet.)
4F. Local Business Report. Staff is waiting to receive a confirmation on the presenter for this
meeting.
5A. Approve the minutes for the January 18, 2005, regular City Council meeting_ The minutes are
included in your packet. Contact Lori Farwell with questions on this item.
5B. Authorize the Mayor to execute a Scope of Service Agreement with the Southlake Chamber of
Commerce for 2004 -2005. This service agreement with the Chamber is basically identical to
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting, February 1, 2005
Page 2 of 11
prior years. The City budget includes $15,000 to the Chamber for a variety of services. For
example: produce over 12,000 Southlake street maps, provide over 12,000 membership and
community directories that include pertinent city and school district information, distribute
approximately 400 relocation packets to prospective residents, host Leadership Southlake in
conjunction with the City, sponsor and coordinate Southlake Oktoberfest, organize and host
annual Chamber awards banquet, partner with the Economic Development department in
marketing and various other projects. Contact Greg Last with questions on this item.
5C. Resolution No. 05 -008, (ZA04 -090), Specific Use Permit for a telecommunications antenna
located on Lot 1R, Block 1, Carroll High School Addition located at 1501 West Southlake
Boulevard. Current Zoning: S -P -1 Detailed Site Plan District. SPIN Neighborhood 416. THIS
ITEM HAS BEEN TABLED TO THE MARCH 1, 2005, CITY COUNCIL MEETING.
Note: This item was heard at the Planning and Zoning Commission meeting on January 20,
and has been tabled until February 17, for the purpose of trying to address visual impact
concerns of some of the residents.
One of the residents in Park Place Addition to the south of the school, Bob Hammond, spoke at
the meeting. He inferred that there was inadequate notice given to residents. Staff has been
personally in contact with Mr. Hammond regarding this application since August 2004. In
addition to responding to several inquiries from Mr. Hammond, the following additional
notices have been provided to residents:
• A City wide notification was sent for the SPIN meeting held on January 19;
• Notification of the public hearing that was held on January 20, was sent by certified
mail to each property owner within 200 feet of the school property on Friday
January 7.
• Information regarding the application has been posted on the City's website since
the end of November 2004, when the application was submitted to the City.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting, February 1, 2005
Page 3 of 11
Staff wants to assure the City Council that we continue to do everything we can to keep the
public informed of this and all other applications submitted to the City. Contact Ken Baker or
Dennis with questions on this item.
5D. Authorize the Acting City Manager to enter into a letter of agreement with Charles R. Kiefer to
perform the duties of Interim Deputy City Manager. The letter of agreement will formalize the
details of the temporary employment of Mr. Kiefer, including his assigned duties, the duration
of his temporary employment, and compensation. Note that his compensation is salary only, as
he requires no health insurance or retirement benefits. The agreed upon salary is
commensurate with Assistant City Manager salaries in our market.
As you will note by reviewing his resume, Chuck Kiefer is a seasoned municipal government
professional who will be able to come into our organization and have an immediate impact.
Given his experience, he will be asked to assume much of the day -to -day management of our
operations, as well as assist with strategic planning, problem - solving, and the recruitment and
selection of a regular, full -time Assistant City Manager.
Your approval of this item will also confirm my decision to designate Mr. Kiefer as Acting
City Manager if I am unable to perform my duties due to absence or disability.
I am pleased to have this opportunity to work with Chuck Kiefer. With your approval, he will
begin his duties on Thursday, February 3, 2005. Although he is not available to attend the
Council meeting, we can arrange time for each of you to meet with him at your convenience.
Please contact me if you have questions and /or concerns.
7A. Ordinance No. 882, 2 " Reading, Appointing an Alternate Municipal Judge and authorizing the
Mayor to execute an agreement with the Alternate Municipal Judge and providing an effective
date. PUBLIC HEARING. The ordinance and agreement are included in your packet.
Contact Mayor Wambsganss with questions on this item.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting, February 1, 2005
Page 4 of 11
7B. Ordinance No. 598 -B, 2" d Reading, Ordinance revisions establishing the Southlake Program for
the Involvement of Nei,hborhoods (SPIN). PUBLIC HEARING. SPIN ordinance 9598 -A,
requires that the SPIN standing committee review the ordinance on an annual basis, and make
any recommendations to City Council regarding needed revisions. The last revision of the
ordinance was done in 1996. The current standing committee has just finished a three -month
review of the ordinance and has recommended that some minor revisions are necessary to more
accurately reflect practices within the SPIN program.
The main recommendation strikes out language regarding neighborhood councils. Recent
SPIN practice has shown that this concept, although an effective tool early on in the
establishment of SPIN, is actually more difficult to maintain now. While the standing
committee is recommending that the requirement to have such councils be withdrawn, each
SPIN representative is encouraged to continue to invite residents of their SPIN to serve as
liaisons and to have such a neighborhood council if they are able to do so.
Other minor changes to the ordinance have to do with added text clarifying various concepts in
the Articles of Incorporation already in place in the current ordinance. City Council was given
a briefing of the recommended revisions during the Joint City Council /SPIN meeting on
January 11 and approved the ordinance on first reading at the January 18 meeting. Contact Ben
Thatcher with questions on this item.
7C. Resolution No. 05 -007_ (ZA04 -106)_ Sbecific Use Permit to allow a Mass Gatherinu for the
Kelly Miller Circus. The circus will take place on property located on the southwest corner of
North White Chapel and State Highway lway 114. Current Zoning: C -1 Neighborhood Commercial
District and AG A(ricultural District. SPIN Neighborhood 411. PUBLIC HEARING. The
Kiwanis Club of Southlake is requesting approval of a fund raiser circus to be located on
property at the southwest corner of North White Chapel and State Highway 114. The circus is
proposed for March 30 and 31, with shows at 4:30 p.m. and 7:30 p.m. each day. A maximum
of 1,500 tickets are available for each show.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting, February 1, 2005
Page 5 of 11
The Planning and Zoning Commission recommended approval (4 -0) subject to staff summary
review 91, dated January 14, and adding the following provisions to be presented to the City
Council:
• A traffic control plan.
• The applicant will lease a water meter from the City of Southlake.
• There will be an animal control officer on site during the tent raising, during break
down, during the hours the circus is open, and for a minimum of a half hour before
and after hours of operation.
• The appropriate city staff will determine number of dumpsters and the dumping
schedule that would be needed to support this event.
• A lighting plan.
• EMS personnel will be on site during the tent raising, during break down, during the
hours the circus is open, and for a minimum of a half hour before and after hours of
operation.
• There will be adequate safeguards in place to keep the animals from escaping.
• The animals will be treated humanely; given adequate food, water, shelter. The
animals will be given adequate rest and that all of these provisions regarding the
treatment of these animals are subject to the determination by a local veterinarian.
The applicant has indicated to staff that they will be prepared to address these concerns and
conditions at the City Council meeting. They also plan to have a representative of the circus
present.
Contact Ken Baker or Dennis Killough with questions on this item.
10A. Consider excusing members of the City Council and of the Planning and Zoning Commission
for absences from meetings. P &Z Commissioners Mike Springer and Vernon Stansell were
absent from the January 20 meeting.
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting, February 1, 2005
Page 6 of 11
IOB. Consider SP05 -023, Variance to the Sign Ordinance No. 704 -B for Albertson's located at 2201
West Southlake Boulevard. This applicant received City Council approval on January 4, for a
variance to add an attached sign for the Sav -On Pharmacy. The applicant noted a conflict
between the relocation of the Albertson's sign and a security camera and needs to change the
arrangement of both the Albertson's and the Sav -On Pharmacy sign. Although the variance
being requested is the same as the previous application, staff felt that the rearrangement of the
signs was significant enough that it constituted a new sign proposal and would require approval
of the City Council. The previously approved plan and the new plan are both included in the
staff report.
The variance requested is as follows:
Sign Reg. Permitted Requested
Number of Signs 1 sign per street frontage Sign for interior
tenant with no street
frontage
Min. Letter Height 6 inches 5 '/z inches
Contact Ken Baker or Dennis Killough with questions on this item.
10C. Consider SP05 -014. Variance to the Sian Ordinance No. 704 -B for Anderson's Furniture &
Design Gallery located at 2140 East Southlake Boulevard, Suite R. The tenant is located in the
Village Center shopping center at the northeast corner of the intersection of North Village
Center Drive and East Southlake Boulevard. This is a corner lease space located in the
southwest corner of the strip retail building on the east side of the center. The shop has
frontage on both Southlake Boulevard and an internal driveway. An attached sign is permitted
on each frontage. This is a variance for the letter height on both of the attached signs. The
specific variance requested is as follows:
Sign Reg. Permitted Requested
Max. Letter Height 12 inches 27 inches
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting, February 1, 2005
Page 7 of 11
Contact Ken Baker or Dennis Killough with questions on this item.
11A. Southlake Sidewalk Sale Ordinance. As you may recall from the June retreat, this is a new and
innovative idea proposed by staff and the Southlake Chamber of Commerce. The adoption of
this ordinance would provide for administrative procedures and requirements for holding a city-
wide sidewalk sale. Major aspects of the ordinance include:
• City -wide event, allowing participation of all retail and restaurant businesses
• Currently anticipated to be a single -day (Saturday) event
• Application submitted by the Department of Economic Development
• Establishes application requirements describing the event, the applicant, dates, times
and duration of the event, any ancillary events, a summary of property managers
and emergency contacts, and a coordinated signage summary
• Event approval by City Council
• Display and sale of merchandise allowed along sidewalks and in limited parking
areas, pedestrian access to be maintained, display time limited to two hours prior
and two hours after the event
• Signage to be coordinated by applicants, limited to three types of signs 1)
Participating merchant sign of two square feet, 2) Merchant Sign of six square feet,
and 3) Promotional Sign of forty -five square feet
Staff and the Chamber of Commerce feel that this innovative program will help local
businesses with their sales. A coordinated marketing effort is anticipated to encourage
significant attendance from all surrounding areas. Contact Greg Last or Stefanie Wagoner with
questions on this item.
1113. Potential amendments to Sign Ordinance No. 704 -B. The purpose of this item is to discuss
proposed amendments to the Sign Ordinance. These amendments are the results of concerns
raised by City Council regarding the duration and size of banner signs and the allowable
coverage area of window signage. The proposed amendments address the following:
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting, February 1, 2005
Page 8 of 11
• Reduce the maximum area and length of duration for banner signs;
• Revise the definition for window signs; and
• Reduce the area permitted, set a maximum area, and restrict the sign area for
window signage
The details on the proposed changes are provided in the staff memo.
Staff believes that these proposed amendments will result in numerous violations throughout
the City. As a result, prior to a public hearing on this item, staff desires to hold a public forum
with local business owners to inform them on the proposed changes. The purpose of the
meeting would be to encourage voluntary conformance. After the public forum, staff would
bring the amended Sign Ordinance to City Council for consideration. Contact Ken Balser with
questions on this item.
11C. Revised purchasing �policy Staff will make a brief presentation to inform Council of the
proposed changes to the policy and to discuss the proposed p -card program. Once we have
your thoughts and ideas, we will bring forward an ordinance to adopt a revised policy. Please
contact Sharen Elam with questions on this item.
OTHER ITEMS OF INTEREST
1. Tract 9B in the J.J. Freshour Survey Abstract No. 521, being on the west side of Randol Mill
Avenue approximately 450 feet south of Florence Road. Each of you may have received a
letter proposing development of this property into two residential lots and requesting your
consideration and comments. The circumstances of this property are as follows:
• Gross Land Area = ±2.2 Acres;
• Net Land Area = 1.7 Acres (estimated based on proposed FM 1938 extension);
• Land Use Designation = Low Density Residential (Max. Net Density = 1 du /ac.);
• Current Zoning= "AG" Agricultural;
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting, February 1, 2005
Page 9 of 11
• Currently vacant;
• Sewer and water are available.
Under these conditions, the lowest density zoning district suitable for a two -lot development
would be SF -30. The net density would be approximately 1.2 du /ac. and would not be
considered compliant with the land use plan.
Staff has contacted the individual and has explained the recommendations of the City's land
use plan, the zoning change and platting application process, SPIN, and the approvals needed
from the Planning and Zoning Commission and City Council.
Contact Ken Baker or Dennis Killough with questions on this item.
2. Extension of Parkwood Drive to FM 1709. In 1997, when the City purchased the Senior
Recreation Center property, The City of Southlake agreed to dedicate a 60 feet right of way for
the future construction of Parkwood Drive from Bryon Nelson to FM 1709. Parkwood Drive
currently stops at the intersection of Northwood Trail. This was a decision made by the City
Council in response to complaints from Northwood residents. City Council delayed the
decision on whether or not to allow a continuous Parkwood Drive.
Recently, the Developer of the property to the northwest of the Northwood subdivision has
informed the City of their wish to design and construct the balance of Parkwood Drive from
Northwood to FM 1709, a distance of 950 feet. The street width will be 37 feet back to the
back of the street curbs.
If Council wishes to allow the extension of Parkwood Drive, the following alternatives are
available.
A. Allow design and construction of a cul -de -sac between Parkwood extension on
the north side of Northwood Trail and create a separation between the new
extension and the existing Parkwood to the south. This alternative should not
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting, February 1, 2005
Page 10 of 11
create serious opposition from the Northwood residents. The developer has
expressed no opposition to this solution.
B. Allow design and construction of Parkwood Drive extension attached to the
existing Parkwood Drive. This alternative invites increased traffic from FM
1709 and may cause opposition by the Northwood Residents.
Contact Pedram Farahnak or Ken Baker with questions on this item.
3. Attachments to my memo
• CARS report
SKY
Staff Extension Numbers:
Baker, Ken, Director of Planning, 481 -2046
Black, Rick, DPS Director, 481 -2406
Elam, Sharen, Finance Director, 481 -1713
Farahnak, Pedram, Public Works Director, 481 -2308
Farwell, Lori, City Secretary, 481 -1519
Hugman, Kevin, Human Resources Director, 481 -1952
Jackson, Malcolm, Community Services Director, 481 -1527
Killough, Dennis, Senior Planner, 481 -2073
Thatcher, Ben, Assistant to the City Manager, 481 -1433
Last, Greg, Economic Development Director, 481 -1671
Yelverton, Shana, Acting City Manager, 481 -1429
Honorable Mayor and Members of City Council
Agenda Item Comments and Other Items of Interest
City Council Meeting, February 1, 2005
Page 11 of 11
CALL A RIDE OF SOUTHLAKE, INC.
Monthly Summary of Service Provided to Seniors and Handicapped — 2004
Jan
Feb
Mar
April
May
June
Jule
Aug
Sep
Oct
Nov
Dec
Total
Newly Qualified
Users
1
2
3
3
7
11
1
0
1
1
0
11
Total Qualified Users
134
136
139
142
149
160
161
161
160
161
161
172
Total Volunteer
Drivers
32
33
33
34
34
33
34
34
35
34
34
35
Unduplicated Users
Served
14
15
16
15
25
21
17
16
18
19
15
13
Volunteer Drivers
Used
16
23
18
16
22
23
18
17
21
21
22
23
Driver Vehicle Miles
Traveled
890
1031
1040
815
1209
1083
982
1243
1332
1068
779
813
12285
Driver Hours
44
61
58
48
69
77
69
71
67
163
115
112
954
Van Miles Traveled
0
40
64
0
66
272
188
44
79
75
63
55
946
Office volunteer
Hours
33
16
0
1
5
3
1
1
0
1
0
1
65
Trip Requests Not
filled
0
0
0
0
0
0
0
0
0
0
0
0
0
Pickup Ten Minutes
Late
0
0
0
0
0
0
0
0
0
0
0
0
0
One Way Trips
Medical /Dental
26
126
16
16
29
31
24
28
30
30
22
21
290
Southlake Senior
Center
64
10
96
87
102
125
99
84
112
71
62
54
1082
Personal Needs
17
0
4
11
24
24
16
22
18
18
22
28
212
Shopping
0
0
2
6
4
9
8
27
14
6
10
10
96
Business
0
0
20
0
0
0
0
0
0
0
0
0
0
Other Senior
Centers
0
0
2
0
0
2
1
0
0
0
0
0
5
Other
0
0
27
2
12
26
16
6
14
10
10
123
Total One Way Trips
107
153
147
122
171
217
164
161
180
137
126
123
1808
Rider Groups
Senior &
Handicapped >54
107
145
146
121
171
214
164
156
168
123
114
121
1750
Handicapped >17
<55
0
1
1
0
0
0
1
6
6
8
0
23
Handicapped <18
8
0
0
0
3
0
4
6
8
4
2
35
Total Rider Groups
107
153
147
122
171
217
164
161
180
137
126
123
1808