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Item 4BCity of Southlake, Texas MEMORANDUM January 12, 2005 TO: Honorable Mayor and Members of City Council FROM: Shana Yelverton, Acting City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting Tuesday, January 18, 2005 4A. Mayor's Report. 1. Video and presentation by Southlake Baseball Association The Southlake Baseball Association will have a brief video presentation regarding current and future baseball facilities. SBA has contacted Councilmember Greg Jones who requested this item be placed on the agenda. Contact Malcolm Jackson with questions on this item. 4B. City Manager's Report. There is currently no report planned. 4C. Financial Report. Included in your packet is the financial report for the period ending December 31, 2004. Contact Sharen Elam with questions on this item. 4D. Local Business Report. The local business report will be made by Mary Davis, owner of the Roly -Poly restaurant. 5A. Approve the minutes for the January 4, 2005, regular City Council meeting and for the January 11, 2005, special City Council meeting The minutes are included in your packet. Contact Lori Farwell with questions on this item. 5B. Authorize the Mayor to execute a sanitary sewer easement on park property. The City of Southlake has been asked by the Shady Oaks Office Park development to execute a sanitary sewer easement across the southern end of Bicentennial Park at its property line with the 1709 Southlake Oaks Shopping Center in the far southwest undeveloped area of the park across the drainage channel. Staff suggested this alignment and easement as the most practical solution to the sewer extension and are completely satisfied that the easement will place no burden or Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 18, 2005 Page 2 of 7 detrimental encumbrance on the park site or any ball fields, trails, or similar park amenities. The sewer line will in fact be of benefit for park development in that area as an additional area to tie -in to sewer. The Park Board recommended approval (9 -0) at the January 10, meeting. Contact Malcolm Jackson with questions on this item. 5C. Approve the proposed amended Interlocal Agreement with Carroll Independent School District for Park, Playground, and Other Recreational Facilities The City of Southlake and the Carroll Independent School District (CISD) currently have in place an interlocal agreement for the joint use of facilities. The Agreement was last updated on March 5, 2002. Periodically the agreement is reviewed in order to allow an opportunity to revise the document in regards to facilities, procedures, operations, and any other pertinent items. Following JUC review at the October 13, 2004 meeting and staff evaluation of the document, only minor amendments are suggested. Of note is the inclusion of Section IV — Joint Use Cost Sharing, referring to the Joint Utilization Analysis Option 43 as approved and updates to Exhibit A — Joint Use Facilities. The proposed amended interlocal agreement has been reviewed by the City attorney and the JUC recommended approval (6 -0) at its December 9, 2004 meeting. The CISD Board of Trustees is anticipated to consider this item at its upcoming January 24, meeting. Contact Malcolm Jackson with questions on this item. 5D. ZA04 -083, Plat Showing for proposed Lots 9 — 12, LBG Hall No. 686, Addition located on the northwest corner of West Southlake Boulevard and Shady Oaks Drive. Current Zoning. S -P -1 Detailed Site Plan District. SPIN Neighborhood 413. A zoning change to S -P -I detailed site plan district and a site plan were approved in September 2004. Three office buildings and one office pad site were approved with that plan. This plat will subdivide the property into four lots to allow each building on its own lot. The Planning and Zoning Commission recommended approval (7 -0) subject to the plat review summary included in the staff report. Contact Ken Baker or Dennis Killough with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 18, 2005 Page 3 of 7 5E. ZA04 -099, Plat Revision for proposed Lot 4R1, Block 3, Cornerstone Business Park, located on the west side of Silicon Drive and Exchange Boulevard. Current Zoning: 0-1 Office District. SPIN Neighborhood 47 . A site plan for twelve office buildings was approved on this property in September 2002. The purpose of this plat is to eliminate the lot line so that all buildings are on a single lot and abandon a utility easement that was dedicated along the lot line being eliminated. There are no utilities within the easement. The Planning and Zoning Commission recommended approval (7 -0) subject to plat review summary included in the staff report. Contact Ken Baker or Dennis Killough with questions on this item. 5F. Consider SPO4 -131, Variance to the Sign Ordinance 704 -B for La Petite Academy located at 1400 West Southlake Boulevard The applicant has requested to table this item to the February 15, City Council meeting. 5G. Ordinance No. 480 -446, (ZA04 -044), 1 st Reading, Zoning Change and Concept Plan for Kimball Estates located at 1470 North Kimball Avenue. Current Zoning: SF -IA Single Family Residential District. Requested Zoning: SF -20A Single Family Residential District. SPIN Neighborhood 45. The applicant has requested to table this item to the February 15, City Council meeting. 7A. Ordinance No. 480 -450, (ZA04 -086), 2" d Reading, Zoning Change for 1280 Sunshine Lane. Current Zoning: AG Agricultural District. Requested Zoning: SF -IA Single Family Residential District. SPIN Neighborhood 43. PUBLIC HEARING. The applicant is requesting approval of a zoning change from AG Agricultural District to SF-IA Single Family Residential District on 3.95 acres of property. A plat proposing a three lot subdivision is being processed currently and is the next item on the agenda. A home currently exists on the property and will remain on one of the proposed lots. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 18, 2005 Page 4 of 7 The Planning and Zoning Commission recommended approval (7 -0) as presented, noting that the preliminary drainage plan was waived by the city at the moment; and future buildings on the lots will have to comply with all the applicable ordinances of the city, including drainage ordinance 9605. The drainage study and plan for the property was deferred by the engineering staff until a building permit is requested on any of the proposed lots. A topographic survey was provided with the plat that shows no concentrated areas of drainage on the property. Generally, the storm water sheet flows in a northeast direction across the property. Sunshine Lane is one of the areas the Planning and Zoning Commission is considering as a "rural conservation" area as part of the 2025 Plan. The intent of this category is to preserve the "rural" character currently established. This land use category has only been conceptually discussed, and has not specifically been defined or allocated within the plan. The City Council approved the first reading on Consent (7 -0). Contact Ken Balser or Dennis Killough with questions on this item. 7B. ZA04 -087, Plat Showing for Lots 15 -17, F. Throop, No. 1511 located at 1280 Sunshine Lane. Current Zoning: AG Agricultural District. Proposed Zoning: SF-IA Single Family Residential District. SPIN Neighborhood 43. This is the plat associated with the previous agenda item. The Planning and Zoning Commission recommended approval (7 -0) subject to plat review summary 92, dated December 3, 2004; noting that a preliminary drainage plan was waived by the city at the moment and future buildings on the lots will have to comply with all the applicable ordinances of the city including drainage ordinance 9605. Contact Ken Baker or Dennis Killough with questions on this item. 7C. Resolution No. 05 -004 (ZA04 -105) Specific Use Permit for the sale of alcoholic beverages s at Fish City Grill located at 2750 East Southlake Boulevard, Suite 140. Current Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood 97. PUBLIC HEARING. This is the Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 18, 2005 Page 5 of 7 building recently constructed at the southwest corner of this phase. The Planning and Zoning Commission recommended approval (7 -0) subject to the term of the lease. Contact Ken Baker or Dennis Killough for questions on this item. 8A. Ordinance No. 882, 1 St Reading, Appointing an Alternate Municipal Judge and authorizing the Mayor to execute an agreement with the Alternate Municipal Judge and providing an effective date. This item was placed on your agenda should you desire to take action at this time. Contact Mayor Wambsganss with questions on this item. 8B. Ordinance No. 598 -B, 1St Reading, Ordinance revisions establishing the Southlake Program for the Involvement of Neighborhoods (SPIN). SPIN ordinance 4598 -A, requires that the SPIN standing committee review the ordinance on an annual basis, and make any recommendations to City Council regarding needed revisions. The last revision of the ordinance was done in 1996. The current standing committee has just finished a three -month review of the ordinance and has recommended that some minor revisions are necessary to more accurately reflect practices within the SPIN program. The main recommendation strikes out language regarding neighborhood councils. Recent SPIN practice has shown that this concept, although an effective tool early on in the establishment of SPIN, is actually more difficult to maintain now. While the standing committee is recommending that the requirement to have such councils be withdrawn, each SPIN representative is encouraged to continue to invite residents of their SPIN to serve as liaisons and to have such a neighborhood council if they are able to do so. Other minor changes to the ordinance have to do with added text clarifying various concepts in the Articles of Incorporation already in place in the current ordinance. City Council was given a briefing of the recommended revisions during the Joint City Council /SPIN meeting on January 11. Contact Ben Thatcher with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 18, 2005 Page 6 of 7 10A. Consider excusing members of the City Council and the Planning and Zoning Commission for absences from meetings There were no absences to report. Contact Lori Farwell with questions on this item. lOB. ZA04 -107_ Plat Revision for broaosed Lots 1R1 — 7R_ Block A. 114 & Carroll Addition located at the northwest intersection of State Highway 114 and North Carroll Avenue. Current Zonng_ S -P -2 Generalized Site Plan District and C -3 General Commercial District. SPIN Neighborhood 46. The applicant is requesting approval of a plat revision to further subdivide Lot 6 into five additional lots, revise some lot boundaries, and add and revise some easements. A zoning change to S -P -1 detailed site plan district and a site plan were approved in September 2004. Five office buildings were approved on Lot 6. This plat will allow each of the buildings on its own lot. The Planning and Zoning Commission recommended approval (6 -0) subject to plat review summary included in the staff report. Contact Ken Baker or Dennis Killough with questions on this item. I IA. Wireless Broadband Initiative. This item was placed on your agenda at the request of Mayor Wambsganss. Staff is preparing a report and will be prepared to discuss with you at the meeting. Contact me or the Mayor with questions on this item. OTHER ITEMS OF INTEREST 1. Verizon - USA Luge Slider Search. Staff is currently working with officials from USA Luge on planning for the 2005 slider search in Southlake anticipated this coming May. The event was held in Southlake for the first time last year and was very successful. There were forty -five participants and from those participants, six participated in the summer screening camps and of those six, two were invited to attend a winter screening camp. Coaches will be evaluating all of the winter camp participants. Those who demonstrate the necessary skills will be offered a place on the junior development squad, which is the first step towards making a future Olympic team. Given the Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council Meeting January 18, 2005 Page 7 of 7 success of the program and our emerging partnership with USA Luge, it is only a matter of time before we witness the Southlake program produce it's first Olympian. Contact Malcolm Jackson with questions on this item. 2. Parks and Trails Master Plan Update. Due to city offices being closed in observance of Martin Luther King, Jr. Day on Jan. 17, the previously scheduled SPIN meeting, to discuss the Parks and Trails Master Plan Update — Athletics Forum, has been rescheduled to Wednesday, January 19, at 7:00 p.m. in the Town Hall training rooms. Contact Chris Carpenter with questions on this item. 3. Proposed Conceptual Plan for the southeast corner of White Chapel and SH 114 The Ratliff Group and Service Star Development Corporation has provided the planning department with a copy of a proposed conceptual plan for approximately 15 acres located at the southeast corner of SH 114 and White Chapel Blvd (Flea Market Site). The project is being referred to as the " Southlake Village Center" and proposed uses include a food mart with a gas station, car wash, tire and automotive service center, neighborhood office and retail and highway oriented office or retail uses. A SPIN meeting to discuss the proposed concept plan is scheduled for January 19, at 7:00 p.m. in Southlake Town Hall Training Room 3A. A copy of the conceptual plan is included in the packet. Contact Ken Baker with questions on this item. SKY Staff Extension Numbers: Baker, Ken, Director of Planning, 481 -2046 Black, Rick, DPS Director, 481 -2406 Carpenter, Chris, Senior Park Planner, 481 -1585 Elam, Sharen, Finance Director, 481 -1713 Farahnak, Pedram, Public Works Director, 481 -2308 Farwell, Lori, City Secretary, 481 -1519 Hugman, Kevin, Human Resources Director, 481 -1952 Jackson, Malcolm, Community Services Director, 481 -1527 Killough, Dennis, Senior Planner, 481 -2073 Thatcher, Ben, Assistant to the City Manager, 481 -1433 Last, Greg, Economic Development Director, 481 -1671 Yelverton, Shana, Assistant City Manager, 481 -1429