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Item 4CSPIN Report Tuesday, January 4, 2005 The SPIN Standing Committee respectfully submits this written report in an effort to maintain communication flow between the Standing Committee and the City Council 1. SPIN Standing Committee Meeting — The next SPIN Standing Committee Meeting is scheduled for Tuesday, January 11 at 6:30 p.m., in Conference Rooms 43c and #3d. This meeting will follow the joint City Council /SPIN Standing Committee Meeting. 2. December SPIN Standing Committee Meeting Recap — The SPIN Standing Committee held their monthly meeting on Tuesday, December 14. Below is a summary of issues addressed at the meeting: Discussion of November 29, 2004 Regional Transportation Forum - Committee members offered a number of comments including the following: • Presentations were effective; • The Committee recommended that future sessions coordinate speaker presentations in a similar manner; • The Committee needs to develop one -on -one relationships with local media rather than simply sending out a press release in order to gain greater exposure. Review status of February, 2005 Transportation Forum — Mike Terry provided a summary of current activities, including consideration of speakers (Glen Whitely and Gary Fickes have volunteered). The date of the forum will be Monday, February 28. Mike is also developing content ideas through discussions with Shana Yelverton. Mike solicited volunteers to work on each of the committees and these are comprised of the following people: Marketing - Jon Wiersum, Jan Francis; Logistics — Jim Jeppe, Alan Hochstein. Cara White and Boyd Dollar offered to participate as needed. Discussion of Joint City Council /SPIN Standing Committee Meeting Agenda — All agreed that there needs to be greater discipline and order to the meetings. Recommended topics for Council to address include town hall forums, perhaps with each Council member meeting with one or more SPIN areas rather than the entire City; review of proposed SPIN Ordinance changes; and soliciting specific feedback from Council members regarding the SPIN- sponsored forums and additional topics. Discussion of SPIN City Council Reporting Procedures — SPIN reps have been assigned for all City Council meeting presentations in 2005. Going forward, this is an excellent opportunity for SPIN to get visibility. In addition, SPIN will continue to submit the written report to Council. Because of time limitations during the presentation, it's likely that not all activities can be highlighted. A suggestion was made that the presenter have a Power Point slide reflecting the SPIN logo and the 3 or 4 topics to be discussed that can b projected onto the screen in Council Chambers. 3 Recap of Recent SPIN Meetings — SPIN hosted the following meetings during the month of December: SPIN Report Tuesday, January 4, 2005 The SPIN Standing Committee respectfully submits this written report in an effort to maintain communication flow between the Standing Committee and the City Council • Thursday, December 2, 2004 — SPIN Forum for Neighborhood #12 & #13 discussing Public Safety Issues. The Southlake Department of Public Safety answered questions about safety issues. This meeting was held at DPS West at 7:00 p.m. • Monday, December 6, 2004 — SPIN hosted the Community Services Department so that they could receive input on their park and trail master plans. This meeting was held at 7:00 p.m. in Town Hall. 4. Calendar of Events — • Monday, January 3, 2005 — SPIN Citywide Forum to host the Community Services Department so that they can receive input on their park and trail master plans. The topic for this meeting will be Open Space Planning. This meeting will be held at 7:00 p.m. in Town Hall in conference rooms 3C & 3D. • Wednesday, January 5, 2005 — SPIN Forum for Neighborhood 91 to discuss a proposed Toll Brothers development for development of the Rohr Property. Toll Brothers has a contract on this piece of land and would like to develop the piece as Medium Density which would require a variance from the Master Plan. This meeting will be held at 7:00 p.m. in Town Hall in conference rooms 3C & 3D. • Wednesday, January 19, 2005 - SPIN Forum for Neighborhood #10 to discuss a proposed development by the Ratliff Group of the southeast corner of Whites Chapel Road and SH 114. This meeting will be held at 7:00 p.m. in Town Hall in conference room 3A. • Wednesday, January 19, 2005 - SPIN Citywide Forum to host the Community Services Department so that they can receive input on their park and trail master plans. The topic for this meeting will be Athletics Forum. This meeting will be held at 7:00 p.m. in Town Hall in conference room 3B. • Wednesday, January 19, 2005 - SPIN Forum for Neighborhood #16 to discuss a proposal to install a cell tower on the High School property. This meeting will be held at 7:00 p.m. in the DPS West Training Room.