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Item 4BCity of Southlake, Texas MEMORANDUM December 29, 2004 TO: Honorable Mayor and Members of City Council FROM: Billy Campbell, City Manager SUBJECT: Agenda Item Comments and Other Items of Interest for City Council Meeting January 4, 2005 4A. Mayor's Report. The Mayor will present a proclamation to the Carroll Senior High School football team and coaching staff in recognition of their perfect season and their recent win of the Class 5A Division II State Championship game. The Mayor will also present a proclamation in memory of Coach Charlie Stalcup to his wife and children. 4C. SPIN Board Report. Cara White will present a report, and the SPIN Standing Committee respectfully submits a written report for your review this month. Contact Ben Thatcher with questions on this item. 4D. Library Board Report. The Southlake Library Board respectfully submits a written report for your review this month. Contact Kerry McGeath with questions on this item. 4E. Park and Recreation Board Report 1. Presentation of TRAPS "Advocate of the Year" Awarded to the Liberty Garden Committee. 2. Sister Cities gift presentation The Community Services department has been providing City Council with a color hard copy of the monthly newsletter, "parknotes," to coincide with the monthly Park Board report to Council. The newsletter will now be submitted electronically. This item is hyperlinked to the agenda enclosed with this memo. Contact Malcolm Jackson with questions on this item. 4F. Local Business Report. The local business report will feature i Fratelli's Restaurant. General Manager David Cole will be presenting. 5A. Approve the minutes for the December 7, 2004, regular City Council meeting_ The minutes are included in your packet. Contact Lori Farwell with questions on this item. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting January 4, 2005 Page 2 of 10 5B. Authorize the City Manager to enter into a settlement agreement with Architectural Utilities Limited Partnership dba AUI General Contractors. This item, along with the settlement documents, will be presented to you in Executive Session. Contact Shana Yelverton with questions on this item. 7A. ZA04 -063, Revised Development Plan for Pecan Creek, Lot 2R, Block 60, Timarron Addition Phase 5 . The revised development plan establishes the alignment for an approximate 500 feet section of Zena Rucker Road that will extend east from Byron Nelson Parkway. The extension will join an additional 500 feet section of the road already approved by the preliminary plat for Pecan Creek. The plan will also reconfigure the previously approved plan to accommodate development of two office buildings totaling approximately 19,600 square feet on two separate lots. The Residential Planned Unit Development zoning on the property allows for "C -2" local retail commercial district development. Prior to construction of the road, a plat revision, construction plans and a developer's agreement must be approved. Prior to building construction, the road must be constructed and site plans must be approved. According to the City's Master Thoroughfare Plan, Zena Rucker Road is a 60 feet right -of -way collector street to extend from Byron Nelson Parkway to S. Carroll Avenue. The design criteria call for a narrower street cross - section with sidewalks and street tree plantings. The road is intended to carry traffic at slower speeds than typical collector streets. Further extension of the road, east from Pecan Creek, would occur in conjunction with development of the adjoining properties or if public need warrants the City to acquire the right -of -way and construct the road. The following variances are being requested: Driveway Stacking Depths on Zena Rucker Road: North side of Woad Required Provided West Drive 75 feet 12 feet East Drive 28 feet 12 feet Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting January 4, 2005 Page 3 of 10 South side of road Required Provided West Drive 28 feet 17 feet The Planning and Zoning Commission recommended approval (7 -0) subject to review; allowing the requested stacking variances; and, noting that a reference on Southlake's Master Thoroughfare Plan should be made showing that Zena Rucker Road will be built according to the design criteria of the road on the Master Thoroughfare Plan. Contact Ken Baker or Dennis Killough for questions on this item. 8A. Ordinance No. 480 -446, (ZA04 -044), 1 st Reading, Zoning Change and Concept Plan for Kimball Estates. THIS ITEM HAS BEEN TABLED TO THE JANUARY 18, 2005, CITY COUNCIL MEETING. Contact Ken Baker or Dennis Killough for questions on this item. 8B. Ordinance No. 480- 450,(ZA04 -086), l Reading, Zoning Change for 1280 Sunshine Lane The applicant is requesting approval of a zoning change from "AG" Agricultural District to "SF -IA" Single Family Residential District on 3.95 acres of property. A plat proposing a three lot subdivision is being processed currently with this zoning request. The plat will come before you with the second reading of the zoning change. A home currently exists on the property and will remain on one of the proposed lots. The Planning and Zoning Commission recommended approval (7 -0) as presented, noting that the preliminary drainage plan was waived by the city at the moment; and future building on the lots will have to comply with all the applicable ordinances of the city, especially Drainage Ordinance No. 605. The drainage study and plan for the property was deferred by the engineering staff until a building permit is requested on any of the proposed lots. A topographic survey was provided with the plat that shows no concentrated areas of drainage on the property. Generally, the majority of the storm water sheet flows in northeast direction across the property. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting January 4, 2005 Page 4 of 10 Sunshine Lane is one of the areas the Planning and Zoning Commission is considering as a "Rural Conservation" area as part of the 2025 Plan. The intent of this category is to preserve the "rural" character currently established. This land use category has only been conceptually discussed, and has not specifically been defined or allocated within the plan. Contact Ken Baker or Dennis Killough for questions on this item. 8C. Ordinance No. 882, I` Reading, Appointing an Alternate Municipal Judge and authorizing the Mayor to execute an agreement with the Alternate Municipal Judge and providing an effective date. This item was placed on your agenda should you desire to take action at this time. Contact Mayor Wambsganss with questions on this item. 9A. Resolution No. 05 -001, Appointing a Chairperson of the Board of Directors of Tax Increment Reinvestment Zone Number One. The resolution would appoint Keith Shanldand to serve as chair of the Reinvestment Zone Board of Directors for a one year term to begin on January 1, 2005. Contact Ben Thatcher with questions on this item. 9B. Resolution No. 05 -002, Authorizing the City's intervention before the Railroad Commission of Texas regarding the filing of a gas cost prudence review by Atmos Energy Corporation, formerly TXU Gas Company; designating a representative of the City to serve on a steering committee; and requiring reimbursement of reasonable legal and consultant expenses. The attached resolution will ratify the intervention filed on behalf of the City of Arlington, appoint Sharen Elam as the City's representative on a Cities Steering Committee, and require Atmos /TXU Gas to reimburse the City any reasonable costs associated with the participation in GUD No. 9530 or any subsequent proceeding. Please review Sharen's cover memo for the specifics of the rate case. You may also contact Sharen Elam with any questions. 9C. Resolution No. 05 -003, Suspending an interim rate adjustment proposed by Atmos Energy Corporation, formerly TXU Gas Company; authorizing participation in a steering committee to review the proposed rate increase and recommend further action related to the proposed rate increase; designating a representative of the City to serve on the steering committee; authorizing intervention in any proceedings related to the proposed rate increase; and requiring Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting January 4, 2005 Page 5 of 10 reimbursement of reasonable legal and consultant expenses. The attached resolution will suspend the implementation of the proposed GRIP rate increases within the city, appoint Sharen Elam as the City's representative on a Cities' Steering Committee, authorize intervention in any RRC or court proceedings related to the proposed GRIP rate increases, and require Atmos /TXU Gas to reimburse the City reasonable costs associated with the City's review of the GRIP rate increase filings or participation in any subsequent proceeding. Please review Sharen's cover memo for the specifics of the rate case. Contact Sharen Elam with questions on this item. 10A. Consider excusing members of the City Council and of the Planning and Zoning Commission for absences from meetings. There were no absences to report. Contact Lori Farwell with questions on this item. 1013. Authorize the City Manager to enter into an interlocal agreement between the Town of Highland Park and the City of Southlake regarding the use of a shared radio frequency. In 1997 the City of Southlake applied for an 800 MHz radio license. The application was approved and the City added the channel to the Denton County Trunked Radio system when the City joined that radio system in 1999. However, the Town of Highland Park was granted a license for the same frequency in 1998. It is not clear why the FCC authorized both cities to use the same frequency. Neither city was aware of the others use of the frequency and apparently very little interference has occurred. When Southlake joined the Northeast Tarrant County Trunked ( NETCO) radio system in 2003, the City attempted to modify the license for the 800 MHz frequency to allow for its use on the NETCO system. The frequency coordinator, APCO, noticed the lack of separation between the two current licensees and according to FCC regulations will not allow the move based on the lack of separation. FCC regulations do allow for the lack of separation provided that both parties agree to allow for any potential co- channel usage and interference. The Town of Highland Park has agreed to accept any interference from us based on some limited usage agreements we have negotiated. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting January 4, 2005 Page 6 of 10 This agreement will allow the licensing process to proceed and will facilitate our usage of the channel on the NETCO system. Contact Gary Gregg with questions on this item. 10C. ZA04 -093, Revised Preliminary Plat for Block 2, Gateway Plaza Phase IL The purpose of this plat is to further subdivide Block 2 in order to create a separate lot for the 241-Iour Fitness building. There are no significant issues regarding this request. The Planning and Zoning Commission recommended approval (7 -0) subject to review. Contact Ken Baker with questions on this item. lOD. ZA04 -096, Plat Revision for Lots 1R1 & 1R2, Block 1, Bonola Family Addition, being a revision of Lot 1, Block 1, Bonola Family Addition. The purpose of this plat is to subdivide the property into two lots to allow the two currently approved building pads and the corresponding parking to be on their own lot. The east building and the parking have been constructed. A pad for the west building has been established, but no building has been constructed. A revised site plan approval for the specific building elevations will be required for this pad prior to issuance of a building permit. The Planning and Zoning Commission recommended approval (7 -0) subject to review. Contact Ken Baker or Dennis Killough for questions on this item. 10E. Consider SPO4 -252, Variance to the Sign Ordinance 704 -B for Crystal Clear Wireless located at 2301 West Southlake Boulevard, Suite 200. Since last appearing before the City Council, the applicant has revised their plan such that it can now be reviewed as a single sign. Additionally, the smaller 2 inch lettering has been removed from the "Verizon Wireless" portion of the sign. The following variances are requested: Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting January 4, 2005 Page 7 of 10 Sign Reg. Permitted Requested Max. Letter Height 12 inches 16 inches Min. Letter Height 6 inches 5 inches Contact Ken Baker or Dennis Killough for questions on this item. IOF. Consider SPO4 -215, Variance to the Sign Ordinance 704 -B for Albertson's located at 2201 West Southlake Boulevard in the Southlake Market Place shopping center. The applicant is requesting to place a second attached sign for Sav -on Pharmacy located within the grocery store. The pharmacy does not have any store -front, therefore is not permitted an attached sign. The following variances are being requested: Sign Reg. Permitted Requested Number of Signs 1 sign per street frontage Sign for interior tenant with no street frontage Min. Letter Height 6 inches 5 '/2 inches Contact Ken Baker or Dennis Killough for questions on this item. IOG. Consider SPO4 -131, Variance to the Sign Ordinance 704 -B for La Petite Academy located at 1400 West Southlake Boulevard between Southridge Lakes Boulevard and the Presbyterian church. The applicant is requesting a variance from the maximum logo and letter height permitted on the south fagade facing W. Southlake Boulevard. The specific variance requested is as follows: Sign Reg. Permitted Requested Maximum logo height 12 inches 36 inches Maximum letter height 12 inches 15 inches Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting January 4, 2005 Page 8 of 10 Contact Ken Baker or Dennis Killough for questions on this item. OTHER ITEMS OF INTEREST 1. Attachments: • Library report :- Staff Extension Numbers: Baker, Ken, Director of Planning, 481 -2046 Black, Rick, DPS Director, 481 -2406 Campbell, Billy, City Manager, 481 -1409 Elam, Sharen, Finance Director, 481 -1713 Farahnak, Pedram, Public Works Director, 481 -2308 Farwell, Lori, City Secretary, 481 -1519 Gregg, Gary, Technical Services Manager, 481 -2150 Hugman, Kevin, Human Resources Director, 481 -1952 Jackson, Malcolm, Community Services Director, 481 -1527 Killough, Dennis, Senior Planner, 481 -2073 Last, Greg, Economic Development Director, 481 -1671 McGeath, Kerry, Library Administrator, 481 -8378 Thatcher, Ben, Assistant to the City Manager, 481 -1433 Yelverton, Shana, Assistant City Manager, 481 -1429 Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting January 4, 2005 Page 9 of 10 Library Board Report Wednesdai% December 23. 2004 The Southlake Library Board respectfully submits this written report in an effort to maintain communication flow between the Board and City Council. The Southlake Library Board held their November/December meeting on December 8. 2004. Below is a summary of the issues addressed at the meeting. Librarians Report: Library Administrator Keny McGeath reviewed with the Board the activity of the past Month and indicated the following: Librai�_ checkouts and traffic continue to climb with a 15% increase in checkouts for November. Traffic increases are in the 10% range. which means Nve are better seining our current customers. The next phase is our marketing phase which will create a larger customer base then we currently have. The following is information that Nve have recently sent out related to what is happening in the library. Durham elementary 2n graders decided to forego a gift exchange this year and opted to raise donations for the Library so all of the residents of Southlake would gain as a result of their generosity. The students donated $274 to the Library this year. The teachers involved were Ms. Renaud, Ms. Smiles, Ms. Jobe, Ms. Olian, and Ms. Naefe. We thank you very much, and truly appreciate the generosity these teachers and students have shown giving up gifts to contribute to the greater good for the city in which they live. How does a good hot cup of joe sound? The Library's free coffee service has been expanded due to the huge demand. We have added another blended coffee to our lineup and are currently working on getting tea donated so we can have Tea and Coffee service. Our current blends are Starbucks House Blend German Chocolate Blend Our new addition is Verona: A sultry blend with a mellow hearty soul. A marriage of sensual smoky, sweet Italian Roast with mellow hearty Yukon Blend (in other words it's tasty) We are still all about Books, DVDs and information. Magazines (except current issues) are now available for checkout. Honorable Mayor and Members of City Council Agenda Item Comments and Other Items of Interest City Council meeting January 4, 2005 Page 10 of 10 If you want a magazine to read while at lunch come on down and take it with you for a couple of weeks. We still have the best and most up to date DVD collection in the area and Bestselling books are always here. Check us out, savor a hot cup ofjoe, and uncommonly friendly service. Re /ax, you're home ii Jesse Ephraim was named Southlake Public Library Employee of the year at the annual Library Holiday Luncheon yesterday. Mr. Ephraim is the consummate team player who can do it all. Jesse is a former computer programmer /web page designer who helped among other things design the Cartoon Network webpage (htW: / /www.cartoomietworli.com/) Jesse's excellent computer skills have been utilized by the Library, and he currently teaches computer classes to City staff. He is also a storyteller who enjoys working with Children and has been asked to return to tell stories at several local schools and the Roanoke Public Library because of the buzz he generated. He is conscientious, works hard, will do anything to help a customer or staff and will make sacrifices for his organization. He is a true and native Texan who still has an everyday cowboy hat that you can see in the back window of his car and a dress hat for those special occasions, and drinks nothing but Dr. Pepper. A renaissance man, if ever there was one, who never complains, stays focused, and is an absolute joy to work with. If you should have any questions please contact Kerry McGeath, Library Administrator at 817.481.8378.