Item 10ACity of Southlake, Texas
MEMORANDUM
November 27, 2006
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
SUBJECT: Community Services Agreement with the Fort Worth Transportation Authority
Action Requested: City Council discussion regarding Southlake Senior Advisory Commission
recommendation to not renew an interlocal agreement with the Fort Worth
Transportation Authority for participation in the Tarrant County Transportation
Services (TCTS) program.
Background
Information: In January of 2004, the City entered into an agreement with the Fort Worth
Transportation Authority to provide transportation services to senior citizens
and disabled persons in Tarrant County. The program was intended to serve as
a compliment to the existing transportation services provided by CARS as
previously recommended in the Transportation Task Force Report. Named
Tarrant County Transportations Services (TCTS), the service provides rides to
individuals meeting the qualifications of the program at a cost of $2.50 each
way for participating cities. This fee increases to $10.00 each way for residents
in non - participating communities. Service is provided from 6:00 a.m. to 6:00
p.m. on weekdays and provides transportation to any destination within Tarrant
County. One day a week is set aside for each participating city with Friday
being assigned to Southlake. Service is also available on a first -come, first -
served basis throughout the remainder of the week.
While the program has been well utilized in other communities ridership
within Southlake has been limited with an average of approximately one -
hundred one -way trips annually ($19.16 per rider in 2006). In an effort to
improve use of the program additional promotions were undertaken this year to
include featured information in the Senior Scene, on the City's cable channel
and web -site, and flyers. In general, feedback received from seniors who used
the program indicate that the level of service was not adequate based on their
given needs.
Financial
Considerations: The annual cost based on the estimated number of qualifying riders in
Southlake is $1,686. Funding is available in the approved FY 2006 -07
Community Services division budget should Council wish to renew the
agreement. The proposed funding request represents no change in cost from
the previous year.
Financial Impact: The financial impact to the City is the anticipated annual payment of $1,686 to
the Fort Worth Transportation Authority.
Shana Yelverton, City Manager
November 27, 2006
Page 2
Citizen Input/
Board Review: The Senior Advisory Commission reviewed the proposed agreement at their
November 14, 2006 meeting and voted unanimously (7 -0) to recommend to
City Council not to renew the interlocal agreement for 2007 with Fort Worth
Transportation Authority and cited low ridership as the primary reason for their
recommendation.
The Fort Worth Transportation Authority has reviewed the proposed
agreement and no changes were recommended.
Legal Review: The proposed interlocal agreement contains no substantive changes and has
been reviewed by the City Attorney.
Alternatives: Alternatives may include
• Direction to not renew the proposed interlocal agreement.
• Place on future agenda for consideration of approval of the proposed
interlocal agreement.
• Place on future agenda for consideration of approval of the proposed
interlocal agreement with input as desired.
Supporting
Documents: Supporting documents include:
■ 2006 TCTS Ridership Report
■ Proposed interlocal agreement between the City of Southlake and the
Fort Worth Transportation Authority.
Staff
Recommendation: City Council discussion regarding Southlake Senior Advisory Commission
recommendation to not renew an interlocal agreement with the Fort Worth
Transportation Authority for participation in the Tarrant County Transportation
Services (TCTS) program.
Shana Yelverton, City Manager
November 27, 2006
Page 3
Tarrant County Transportation Services (TCTS)
1600 E. Lancaster
Fort Worth, TX 76102 -6720
CITY OF SOUTHLAKE
FY2006 STATUS REPORT
Month
One -way
Cost Billed
Trips
to the Grant
October
26
$ 663.00
November
10
255.00
December
8
204.00
January
10
255.00
February
17
433.50
March
4
102.00
April
5
127.50
May
4
110.00
June
4
110.00
July
0
August
0
September
0
Total
88
$2,260.00
Shana Yelverton, City Manager
November 27, 2006
Page 4
2007 INTERLOCAL AGREEMENT
FOR ADMINISTRATIVE COSTS FUNDING FOR
SECTION 5310 PROGRAM
BETWEEN
THE FORT WORTH TRANSPORTATION AUTHORITY
AND
THE CITY OF SOUTHLAKE, TEXAS
The Fort Worth Transportation Authority ( "T ") and the City of Southlake, Texas ( "City ") are both
local governmental entities as that term is used in Chapter 791, Interlocal Cooperation Contracts,
V.T.C.A., Government Code. They shall sometimes be referred to collectively as the "Parties."
WHEREAS, the City of Southlake desires to provide door -to -door paratransit services for
elderly and persons with disabilities within Tarrant County, but neither has a transportation service
nor is a member of a transportation authority; and
WHEREAS, the Fort Worth Transportation Authority is a federal grantee of the Federal
Transit Administration, which provides funding to States under Section 5310 of Title 49 of the
United States Code; and
WHEREAS, the goal of the Section 5310 program is to provide transportation for elderly and
disabled persons residing in cities that do not have public transportation available to them; and
WHEREAS, the Texas Department of Transportation (TxDOT) asked the T to develop and
implement a Section 5310 program for otherwise under served communities in Tarrant county; and
WHEREAS, the T implemented such a program entitled Tarrant County Transportation
Service (TCTS) which provides transportation for medical appointments, shopping, recreation, school
or work to qualified individuals; and
WHEREAS, the City of Southlake is contributing $1,686.00 towards the administrative costs
of the Section 5310 service(TCTS); and
WHEREAS, the monies will support a portion of administrative costs for the transportation
services to qualified individuals during thel2 -month period, January 1, 2007 — December 31, 2007;
The parties pursuant to City of Southlake action and Fort Worth Transportation Authority
action agrees as follows:
1. The City of Southlake will be allocated one day, each week as their primary designated day
for transportation and on that day all available vehicles will be provided for service to qualified
Southlake residents. On the remaining days, rides are available subject to the priority requests from
other cities on a first -come basis.
2. Each party represents to the other that the delegated costs of the project under the Agreement,
as well as any payments made by it pursuant to this Agreement, will be made from current revenues
and /or specified grant funds. Further, each Party warrants and represents to the other party that each
Shana Yelverton, City Manager
November 27, 2006
Page 5
Party has been authorized by it respective governing body to do so. Each party further represents and
warrants to the other Party that any renewal of, deletion, or change to this Agreement will be in
writing and authorized by its respective governing body.
3. The Fort Worth Transportation Authority will administer transportation services to the
citizens of the City of Southlake under the program known as Tarrant County Transportation Services
from January 1, 2007 through December 31, 2007.
4. The Fort Worth Transportation Authority will administer demand responsive transportation
services for the seniors and persons with disabilities of Southlake according to the federal
requirements of the Section 5310 grant and according to the relevant State of Texas statutes.
5. The City of Southlake will pay the authorized amount to the Fort Worth Transportation
Authority within 30 days of receipt of invoice.
6. Fort Worth Transportation Authority will provide access upon request to the Section 5310
records to the City of Southlake.
7. Parties will comply with all applicable State of Texas and federal statutes and regulations as
required by their status as a federal grantee and transit authority of the State of Texas, and federal
grantee and municipality of the State of Texas, respectively.
8. The term of this agreement will begin January 1, 2007 and end December 31, 2007. This
agreement may be renewed for up to three successive one -year periods beginning on January 1 and
ending on December 31 of each year upon written agreement by both parties.
9. The City of Southlake will be considered a participating community and the qualifying
residents of Southlake will be entitled to ride TCTS for a one way trip fare of $2.50.
10. In performing the services hereunder, Fort Worth Transportation Authority is acting as an
independent contractor, and shall not be deemed an employee, agent or partner of the City. Neither
party shall have the authority to make binding representations or agreements on behalf of the other.
11. Notwithstanding any provision of this Agreement to the contrary, nothing contained in this
agreement shall be construed to limit or waive any governmental or sovereign immunity of the City,
or any immunity applicable to its officers, agents, servants or employees.
CITY OF SOUTHLAKE, TEXAS FORT WORTH TRANSPORTATION AUTHORITY
0
Andy Wambsganss
Mayor
L'In
Richard L. Ruddell
President/Executive Director
Shana Yelverton, City Manager
November 27, 2006
Page 6
ATTEST:
City Secretary
APPROVED AS TO FORM:
City Attorney
City of Southlake, Texas
APPROVED AS TO FORM:
Sylvia Hartless
Legal Counsel
Fort Worth Transportation Authority