Item 4CCity of Southlake, Texas
MEMORANDUM
November 14, 2006
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Public Works Director
Subject: Resolution 06 -070, Approve a resolution authorizing expenditure of
FY 2007 budgeted funds for repair of paving infrastructure through
the use of an interlocal agreement with the City of Grapevine.
Action
Requested: Approve Resolution 06 -070 authorizing the expenditure of funds from the
FY 2007 operating budget for the repair of streets, sidewalks, and other
concrete structures.
Background
Information: Throughout the year, the Operations Divisions of Public Works have the
need to hire a contractor to make repairs to concrete streets, sidewalks and
other concrete structures. The need for these repairs results from utility
repairs, normal wear and tear, and premature pavement failure.
On June 20, 2006, the Southlake City Council approved an interlocal
purchasing agreement with the City of Grapevine. The City of Grapevine
presently has an annual contract with Manning Concrete resulting from
competitive bids solicited in accordance with state law.
In order to facilitate necessary concrete repairs and to take advantage of
pricing obtained through the competitive bidding process, staff feels that
using this contract is in the City's best interest. This resolution provides
authorization to expend funds not to exceed $150,000 for concrete repairs
during the remainder of FY 2007.
Financial
Considerations: Funding for routine maintenance of pavement, sidewalks, and other
concrete structures is provided in the FY 2007 operating budgets for the
Street and Drainage division.
Citizen Input/
Board Review: None
Legal
Review: None.
Alternatives: The City Council may approve or deny the Resolution.
Supporting
Documents: City of Grapevine pricing contract with Manning Concrete.
Staff
Recommendation: Approve Resolution 06 -070 authorizing the expenditure of funds from the
FY 2007 operating budget for the repair of streets, sidewalks, and other
concrete structures.
Staff
Contact: Robert H. Price, P.E., Public Works Director
Chuck Kendrick, Deputy Director of Public Works /Operations
Commodity Items Awarded To This Vendor
Item # Item Description City PN Q�t Unit Vendor Price
01 Price per occurance of 4" thick flat work -to perform all N/A 1 Sq. Ft. $4.000
concrete work /No removal /disposal /For projects of 1-
500SF
02
City of Grapevine, Texas Commodity Contracts Catalog
N/A
1 Sq. Ft.
$6.350
Construction Services- Concrete Flat Work
concrete work /No removal /disposal /For project of 1-
Vendor Name
Manning Concrete Sawing Contract Ends or Renews on
5/1/2007
Vendor Contact
Henry Manning Vendor Phone
817 - 244 -6862
Purchase Order #
16919 Vendor Fax
817- 244 -0602
N/A
Contract #
204 - 2004 -16919 Vendor Type
Primary
concrete work /No removal /disposal /For project of 1-
Contract Remarks:
Commodity Items Awarded To This Vendor
Item # Item Description City PN Q�t Unit Vendor Price
01 Price per occurance of 4" thick flat work -to perform all N/A 1 Sq. Ft. $4.000
concrete work /No removal /disposal /For projects of 1-
500SF
02
Price per occurance of 6" thick flat work -to perform all
N/A
1 Sq. Ft.
$6.350
concrete work /No removal /disposal /For project of 1-
500SF
03
Price per occurance of 8" thick flat work -to perform all
N/A
1 Sq. Ft.
$6.500
concrete work /No removal /disposal /For project of 1-
500SF
04
Price per occurance of 4" thick flat work -to perform all
N/A
1 Sq. Ft.
$3.950
concrete work /No removal /disposal /For project of 500SF
plus
05
Price per occurance of 6" thick flat work -to perform all
N/A
1 Sq. Ft.
$6.150
concrete work /No removal /disposal /For project of 500SF
plus
06
Price per occurance of 8" thick flat work -to perform all
N/A
1 Sq. Ft.
$6.350
concrete work /No removal /disposal /For project of 500SF
plus
07
Price per occurance of 4" thick flat work -to perform all
N/A
1 Sq. Ft.
$6.250
concrete work /Including removal /disposal /For project of 1-
500SF
08
Price per occurance of 6" thick flat work -to perform all
N/A
1 Sq. Ft.
$8.500
concrete work /Including removal /disposal /For project of 1-
500SF
Tuesdig, July 25, 2006 Page
I of 3
Commodity Items Awarded To This Vendor
Item # Item Description City PN Q�t Unit Vendor Price
09 Price per occurance of 8" thick flat work -to perform all N/A 1 Sq. Ft. $8.500
concrete work /Including removal /disposal /For project of 1-
500SF
10
City of Grapevine, Texas Commodity Contracts Catalog
N/A 1 Sq. Ft. $5.500
concrete work /Including removal /disposal /For project of
Construction Services- Concrete Flat Work
Vendor Name
Manning Concrete Sawing Contract Ends or Renews on
5/1/2007
Vendor Contact
Henry Manning Vendor Phone
817 - 244 -6862
concrete work /Including removal /disposal /For project of
Purchase Order #
16919 Vendor Fax
817- 244 -0602
Contract #
204 - 2004 -16919 Vendor Type
Primary
Contract Remarks:
Commodity Items Awarded To This Vendor
Item # Item Description City PN Q�t Unit Vendor Price
09 Price per occurance of 8" thick flat work -to perform all N/A 1 Sq. Ft. $8.500
concrete work /Including removal /disposal /For project of 1-
500SF
10
Price per occurance of 4" thick flat work -to perform all
N/A 1 Sq. Ft. $5.500
concrete work /Including removal /disposal /For project of
500SF plus
11
Price per occurance of 6" thick flat work -to perform all
N/A 1 Sq. Ft. $8.250
concrete work /Including removal /disposal /For project of
500SF plus
12
Price per occurance of 8" thick flat work -to perform all
N/A 1 Sq. Ft. $8.250
concrete work /Including removal /disposal /For project of
500SF plus
13
Price per occurance of 4" thick handicap ramps -to
N/A 1 Sq. Ft. $4.000
perform all concrete work /Including removal /disposal /For
project of 1 -500SF
14
Price per occurance of 4" thick handicap ramps -to
N/A 1 Sq. Ft. $3.950
perform all concrete work /Including removal /disposal /For
project of 500SF plus
15
Price per occurance of 6" thick vertical retaining wall -to
N/A 1 Lin. Ft. $23.000
perform all concrete work / /For project of 1 -2' High wall
16
Price per occurance of 6" thick vertical retaining wall -to
N/A 1 Lin. Ft. $42.000
perform all concrete work / /For project of 2 -3' High wall
Tuesdig, July 25, 2006 Page 2 of 3
Contract Remarks:
Commodity Items Awarded To This Vendor
Item # Item Description City PN Q�t Unit Vendor Price
17 Price per occurance of 6" thick vertical retaining wall -to N/A 1 Lin. Ft. $76.000
perform all concrete work / /For project of 4 plus' High wall
18 Price per occurance of 1' thick vertical retaining wall -to N/A 1 Lin. Ft. $29.000
perform all concrete work / /For project of 1 -2' High wall
19 Price per occurance of 1' thick vertical retaining wall -to N/A 1 Lin. Ft. $57.000
perform all concrete work / /For project of 2 -3' High wall
20 Price per occurance of 1' thick vertical retaining wall -to N/A 1 Lin. Ft. $96.000
perform all concrete work / /For project of 4 plus' High wall
Tuesdig, July 25, 2006 Page 3 of 3
City of Grapevine, Texas Commodity Contracts Catalog
Construction Services- Concrete Flat Work
Vendor Name
Manning Concrete Sawing Contract Ends or Renews on
5/1/2007
Vendor Contact
Henry Manning Vendor Phone
817 - 244 -6862
Purchase Order #
16919 Vendor Fax
817- 244 -0602
Contract #
204 - 2004 -16919 Vendor Type
Primary
Contract Remarks:
Commodity Items Awarded To This Vendor
Item # Item Description City PN Q�t Unit Vendor Price
17 Price per occurance of 6" thick vertical retaining wall -to N/A 1 Lin. Ft. $76.000
perform all concrete work / /For project of 4 plus' High wall
18 Price per occurance of 1' thick vertical retaining wall -to N/A 1 Lin. Ft. $29.000
perform all concrete work / /For project of 1 -2' High wall
19 Price per occurance of 1' thick vertical retaining wall -to N/A 1 Lin. Ft. $57.000
perform all concrete work / /For project of 2 -3' High wall
20 Price per occurance of 1' thick vertical retaining wall -to N/A 1 Lin. Ft. $96.000
perform all concrete work / /For project of 4 plus' High wall
Tuesdig, July 25, 2006 Page 3 of 3
RESOLUTION NO. 06 -070
A RESOLUTION AUTHORIZING THE
EXPENDITURE OF FUNDS FROM THE FY
2007 OPERATING BUDGET FOR THE REPAIR
OF STREETS, SIDEWALKS, AND OTHER
CONCRETE STRUCTURES THROUGH THE
USE OF AN INTER -LOCAL AGREEMENT
CONTRACT.
WHEREAS, Section 271.101, Local Government Code, allows local governments to participate
in cooperative purchasing programs which allows the local governments to purchase from a contract
currently existing between another local government and a vendor, and such process satisfies the state law
for competitive bid requirements, and,
WHEREAS, the City Council of the City of Southlake approved the Fiscal Year 2007
General Fund Operating Budget on Second Reading on September 19, 2007 which identified
funds to be expended out of the Public Works Department for repair and maintenance of streets,
sidewalks and other concrete structures; and
WHEREAS, the City Council of the City of Southlake approved an interlocal
cooperative purchasing agreement with the City of Grapevine on June 20, 2006; and,
WHEREAS, the City of Grapevine currently has a contract with Manning Concrete
which was bid and awarded in accordance with state law, and,
WHEREAS, the City of Southlake has a need for the services provided by the above
mentioned contract with Manning Concrete.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SOUTHLAKE, TEXAS:
The City Council of the City of Southlake hereby authorizes the use of city funds from
the FY 2007 operating budget under the contract with Manning Concrete for an amount
not to exceed $150,000.
PASSED AND APPROVED ON THIS 21st DAY OF NOVEMBER 2006.
MAYOR, ANDY WAMBSGANSS
ATTEST:
CITY SECRETARY, LORI FARWELL