Item 4I- y w� u . , , u�
MEMORANDUM
December 14, 2010
TO: Shana Yelverton, City Manager
FROM: Steve Polasek, Director of Community Services
SUBJECT: Award of bid to Branch Smith Printing Company in the amount of $25,417
for annual printing of the Southlake Scene Brochure
Action Requested: City Council award of bid to Branch Smith Printing Company in the
amount of $25,417 for the annual printing of the Southlake Scene
recreation brochure.
Background
Information: The Southlake Scene recreation brochure is currently distributed to
approximately 8,200 residences in Southlake. In compliance with State
bidding procedures the Community Services Department advertised a
Request for Bids (RFB) regarding the annual printing of the Southlake
Scene recreation brochure to include fall /winter, spring, and summer
editions. The RFB was advertised beginning October 3, 2006 and lasting
until October 18, 2006. The City received only one bid response. A bid of
$25,417 which was received by Branch Smith Printing Company of Fort
Worth on October 20, 2006 meets or exceeds all requirements.
Branch Smith has worked with the City the past two years on the printing
of the brochure and has provided quality service. They have also worked
with the City of Euless and Keller ISD to print their quarterly newsletters.
Staff contacted the City of Euless and Keller ISD to verify references and
all are satisfied with the services rendered by the contractor.
Financial
Consideration: The fiscal year 2006 -07 budget allocates $27,000 for the printing of the
Southlake Scene recreation brochure.
Financial Impact: None
Citizen Input/
Board Review: Not Applicable
Legal Review: The City Attorney reviewed and approved the Request for Bids (RFB)
template.
Shana Yelverton, City Manager
October 31, 2006
Page 2 of 3
Alternatives:
• Award as presented.
• Reject all bids for the printing of the Southlake Scene recreation
brochure and proceed to reopen the bidding process.
Supporting
Documents: Supporting documents include the following:
• Bid Tabulation
Staff
Recommendation: City Council award of bid to Branch Smith Printing Company in the
amount of $25,417 for the annual printing of the Southlake Scene
recreation brochure.
Shana Yelverton, City Manager
October 31, 2006
Page 3 of 3
,CITY OF SOUTHLAKE
DEPARTMENT: CON4MUN SVCS / PARKS 16Z S.M.
BID TABULATION FORM
BIDS DUE:
10- Jan -00
_RFB3
RFB0609AIQSM600208_
Form Prepared By:. DEB RUSSELL
Name of V endor
Date Prepared:. 10.23.2006
BRANCH PRINTING, LTD
NO BIDS RECEIVED FROM:
ALPHAGRAPHICS #544 (ASHEL
Quoter #:
ENTERPRISES)
Contact Name:
DNAIEL HANSON
ALL CAPS PRINTING. & DESIGN _
Contact Nurnber:
817 .882.41 -97
JOHN SONS PRESS
Fax Number:
817.882.4111
PRINT CENTRAL, INC
E -mail:
dhansono
MINU'TEMANPRESS
GLOBAL. PRINTING
Physical Address:
120 St. Louis Ave, Fort Worth, TX 76104
ITEM Description:
per each * 8,200 =
SOUTIILAKE SCENE RECREATION
Iran I.
BROCHURE.-
$1.02 eac * quantity =
Item La.
8,200 ea. Fall / Winter Issue
$ 8,364.00
Item 1.b.
8,200 ea. Spring Issu
$ 8,364.00
item I.e.
8,200 ea. Surnmer Issues
$ 8,364.00
Item 2.
Extra Copies: this is for cost per 100
$ 45.00
Minimum # of pages.
Addiitioanl Pages: * Extra Cost Per Page
.Item 3,.
*Minimum Number of Pages _4
$ 250.00
Delivery to designated City of Soutblalre
Itein 4.
l ocation.
$ 30.00
Total:
$ 25,417.00
Request award to for
the following reason(s):
Low Bid De Ti
ergency Repair
Approved by Purchasing Age �__�Tg��
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