Item 5JCity of Southlake, Texas
MEMORANDUM
October 17, 2006
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Public Works Director
Subject: Authorize a Professional Services Agreement with TranSystems
Corporation for design of right turn deceleration lanes at various
locations on Southlake Boulevard
Action
Requested: Authorize a Professional Services Agreement with TranSystems
Corporation for design of right turn deceleration lanes at various locations
on Southlake Boulevard (F.M 1709).
Background
Information: The 1999 Traffic Management Bond Program included project funding for
right turn deceleration lanes at various locations on Southlake Boulevard.
Sixteen locations have been identified for this project. The Regional
Transportation Council has designated federal Congestion Mitigation /Air
Quality funds along with state and local funds for construction of the
proj ect.
TranSystems Corporation's proposed services will provide complete
construction plans for the right turn deceleration lanes. The tasks involved
will include design and right -of -way surveying with digital aerial
photogrammetry, preparation of construction plans and specifications, and
preparation of contract documents. The project design will be prepared to
be bid and constructed by TxDOT.
In addition to the roadway improvements to construct the right turn
deceleration lanes, the project will address drainage and culvert issues that
are necessary to accommodate the widening. It is anticipated that the
work can be designed within existing right of way, but the design contract
includes task items to prepare documents for minor additional (e.g., corner
clips) right -of -way that may be required.
The design schedule anticipates award of the construction contract in the
first quarter of calendar year 2008.
Financial
Considerations: The total fee for this agreement is $294,127.00. Traffic Management
Bond Program Funds are available for these services.
Citizen Input/
Board Review: None
Legal
Review: None
Alternatives: The City Council may approve the proposed professional services
agreement or deny it.
Supporting
Documents: TranSystems Corporation Proposal
Location Map
Staff
Recommendation: Authorize staff execution of a Professional Services Agreement with
TranSystems Corporation for design of right turn deceleration lanes at
various locations on Southlake Boulevard.
Staff
Contact: Robert H. Price, P.E., Public Works Director
Gordon J. Mayer, Jr., P.E., City Engineer
Clayton Redinger, P.E., Public Works Engineer
TranSystems
500 West 71h Street
Suite 1100
Fort Worth, TX 76102
Tel 817 339 8950
Fax 817 336 2247
www.transystems.com
October 9, 2006
Gordon J. Mayer, JR., P.E.
Department of Engineering
City of Southlake
1400 Main Street, Ste. 320
Southlake, TX 76092
RE: Southlake Boulevard (FM 1709)
Turn lane improvements
Dear Mr. Mayer,
We appreciate the opportunity to present this proposal and fee schedule for your consideration.
We have prepared this proposal to cover engineering, surveying, in compliance to TxDOT format
for right turn lanes on FM 1709. We have also attached a summary of our fee with a brief breakout
and a scope of services for your review.
If you have any questions or require additional information please give me a call at 817 - 334 -4441.
Sincerely,
TranSystems Corporation Consultants
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Joseph C. Masterson, P.E.
Senior Associate
SCOPE OF SERVICES
FM 1709 (SOUTHLAKE BOULEVARD)
INTERSECTION IMPROVEMENTS
PROJECT DESCRIPTION:
Adding acceleration /deceleration lanes from SH 114 west to Pearson Lane.
Lane adjustments and Right -of -Way are anticipated for the proper clear zones
required by TxDOT for the following intersections with FM 1709: Bank Street,
Commerce Street, Westwood Drive, Miron Drive, Foxborough Lane, Diamond
Boulevard & Byron Nelson Parkway, Bicentennial Park, Lake Crest Drive, Timber
Lake Place, Stone Lakes Place, Ginger Court, Southridge Lakes Parkway &
Waterford Drive, Meadowlark Lane, Brock Drive, Jellico Court East, and Jellico
Court West.
BASIC SERVICES:
A. Research and Data Collection —
1 . Meet with City of Southlake engineering staff and obtain design
criteria, pertinent utility plans, street plans, plats and right -of -way
maps, existing easement information, and other information available
for the project area.
2. Meet with the City of Southlake project manager and conduct an on-
site review and walk through.
3. Meet with TxDOT engineering staff to obtain proposed and existing
roadway construction plans, to coordinate proposed connections and
construction phasing related to FM 1709 and to coordinate schedules
and submittals.
B. Traffic Analysis
1. Not included in design. Turning lanes will be sized according to
TxDOT's design manual. No traffic counts are included in fee.
C. Preliminary Design —
1. Prepare preliminary construction plans to TxDOT standards. Prepare
the following sheets at the engineering scale indicated:
• Cover sheet.
• Project layout control sheet(s). Scale 1 "= 100'.
• Typical sections and detail sheets.
• Quantity sheet.
• Construction phasing and temporary traffic control sheets,
including temporary traffic signals. Scale 1 "= 50'.
1
• Paving plan sheets for street improvements. Scale 1 "= 20'.
• Drainage area maps for street improvements. Scale 1"=
100 1 .
• Storm drain improvement plan & profile sheets. Scale 1"=
20'.
• SWPPP sheets. Scale 1"= 40'.
• Signage and Pavement Marking and plan sheets. Scale 1"=
40'
2. Coordinate with affected utilities such as water, sanitary sewer, gas,
telephone, cable TV and electric but not limited to, to obtain accurate
information for the location of their facilities. It is understood the
existing utilities have already been moved. Therefore, coordination will
be limited to one submittal to utility companies and "one call" location
services for surveying.
3. Prepare any special technical specifications needed for the project (if
any).
4. Prepare an estimate of construction quantities and develop the
preliminary statement of probable construction cost in TxDOT format.
5. Submit three sets of preliminary plans, outline of special technical
specifications and preliminary statement of probable construction cost
to the City and to TxDOT for review.
6. All plans and specifications will conform to TxDOT's plan preparation
and submittal procedures.
7. Meet with City of Southlake and TxDOT staff to discuss comments on
preliminary plans, specifications and cost estimates.
D. Final Design —
1 . Revise preliminary plans incorporating comments from the City of
Southlake and TxDOT.
2. Incorporate comments from the utility companies.
3. Finalize construction plans for proposed improvements.
4. Finalize special technical specifications and special conditions (if any).
5. Incorporate standard details into the construction plans and prepare
additional details as required.
6. Prepare final construction estimate, and Schedule.
7. Incorporate City and TxDOT final comments into the plans and bid
documents.
8. Submit three sets of final blue line prints, three bound copies of the bid
documents, electronic files of survey, designs, ROW documents, Cost
estimates, one unbound original bid document set to the City of
Southlake and one set of mylar drawings to TxDOT.
E. Bid Phase Services —
1. Furnish plans and specifications for bidding.
2. Assist City /TxDOT staff in conducting a pre -bid conference, if required.
2
3. Assist City /TxDOT staff to prepare addenda to bid documents as
necessary.
SPECIAL SERVICES:
A. Design Survey —
1. Establish a horizontal and vertical control network and project control
baseline for the project areas. The network and baseline are to be tied
into the existing TxDOT control network.
2. Establish horizontal and vertical project control monumentation.
3. Tie right -of -way lines and corners, property lines and corners,
buildings, fence lines, trees 4- inches in diameter and larger, edges of
pavements and all other visible surface features to the project control
baseline. Existing utility structures shall be located and referenced by
utility name (i.e. T.U. Elec., GTE Telephone, Lone Star Gas, Etc.).
4. Vertical topographic information tying pavement, drives, walls,
manholes (top and inverts), storm drain inlets (top and inverts), and
other improvements as needed within the project areas for the design.
5. When underground utilities are exposed, tie to project control baseline.
6. Identify the street address of all adjacent properties to the proposed
construction and show on drawings.
7. Set vertical and horizontal control for construction.
8. Topo survey is for the described intersections only.
B. Right -of -way and Easement Requirements —
1 . Prepare a preliminary list of right -of -way parcels and easements
necessary to construct the project Submit to the City as soon as
possible and prior to the preliminary plan submittal. A total of (17)
exhibits and descriptions are anticipated.
2. Meet with the City Staff to determine easement and right -of -way
requirements for preparation of field notes and exhibits.
C. Right -of -Way and Easement Surveying —
1 . Prepare a metes and bounds description and an 8 -1/2" x 11" exhibit for
sixteen (16) right -of -way tracts on a per tract basis. Deliver three (3)
reviewed and approved original sets of documents each to the City.
2. Prepare a metes and bounds description and an 8 -1/2" x 11" exhibit for
temporary construction easements on a per tract basis. Deliver three
(3) reviewed and approved original sets of documents to the City.
3. Set new iron pins at all new corners, PC's and PT's of new right -of-
way.
D. Pavement Design Report —
1. To be provided by TxDOT.
3
E. Environmental Document
1. To be provided by TxDOT. TranSystems will provide an exhibit for the
public meeting.
ASSUMPTIONS
• No sanitary sewer or water main improvements are included other than
manhole /hydrant /valve adjustments
• TxDOT is performing environmental documentation.
• Traffic Analysis is not included.
• Storm sewer improvements are limited to inlet and lateral adjustments, not
upgrading or analysis of storm sewer system
• Re- platting of properties is not included for right of way acquisition.
• No franchise utility design is included.
• Preparation of construction "Record Drawings" based upon mark -ups and
information provided by the construction contractor(s) is not included and
can be provided if requested.
• TxDOT is letting the project therefore no bidding assistance or printing is
included.
• Geotechnical investigation and pavement design is not included.
12
October 9, 2006
Summary of Fee
1. Design
Lump Sum $170,410.00
• Plan & Profile sheets
• SVVPPP
• Traffic Control (per TxDOT)
• Utility Coordination
• Construction Estimate
• Typical Sections
• Storm Sewer Modifications
• TxDOT standards
• Mylar submittal to TxDOT
2. Meetings
Lump Sum $6,420.00
• TxDOT
• City of Southlake Review meetings
• Public meeting
3. Additional Services
Lump Sum $61,122.00
• Field Survey
$31,782.00
• Aerial Survey
$21,600.00
• Control
$ 7,740.00
TOTAL Lump Sum Fee of $237,952.00
4. Estimated reimbursable expenses that are not included in the above lump sum fee. $56,175.00
• ROW Parcels (16 @ $2,850 /parcel) $45,600.00
• Temporary Construction Easements (16 @ 600 /each) $ 9,600.00
• Courier fees (15 @ 25 /each) $ 375.00
• Mileage $ 600.00
TOTAL of Lump Sum Fee and reimbursable fee (not to exceed) of $294,127.00
5
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