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Item 10ECity of Southlake, Texas MEMORANDUM October 3, 2006 To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Public Works Director Subject: Consider a contract with Williams Painting & Sandblasting Company for the painting of two elevated ground water storage tanks (Pearson No. I- Exterior and Pearson No. 2- Interior). Action Requested: Authorize a contract with Williams Painting & Sandblasting Company for the painting of two elevated ground water storage tanks (Pearson No. 1- Exterior and Pearson No. 2- Interior) and approve a budget of $653,942. Background Information: Financial Considerations: The FY07 Capital Improvements Programs (CIP) included a project to paint the two Pearson Ground Storage Tanks. The project was advertised in the Fort Worth Star Telegram on both September 17 and September 24 2006. Bids were received and opened at the office of the City Secretary on September 26, 2006 at 10:00 AM. A summary of bids received for the project is as follows: The funding approved in the FY07 CIP was $620,000. The recommended action for approval of the project will include a 10% contingency of $60,000 for a total approved budget of $653,942. Additional funds for the project are available from unused funds in the Redundant Water Supply project (CIP project #03U01- 0002). Company Name Bid Amount 1. Williams Painting & Sandblasting Company $593,942 2. HA4T Coatings and Linings $646,139 3. Utility Service Co., Inc. $655,500 4. Blastco, Inc. $831,860 5. N.G. Painting, L.P. $836,500 6. TMI Coatings, Inc. $858,000 7. JClassic Protective Coatings, Inc. $1,084,560 The funding approved in the FY07 CIP was $620,000. The recommended action for approval of the project will include a 10% contingency of $60,000 for a total approved budget of $653,942. Additional funds for the project are available from unused funds in the Redundant Water Supply project (CIP project #03U01- 0002). Citizen Input/ Board Review: None Legal Review: None Alternatives: The City Council may approve or deny the contract award. Supporting Documents: Location Map Engineer's bid -award recommendation Staff Recommendation: Authorize a contract with Williams Painting & Sandblasting Company for the painting of two elevated ground water storage tanks (Pearson No. 1- Exterior and Pearson No. 2- Interior) and approve a budget of $653,942. Staff Contact: Robert H. Price, P.E., Public Works Director Gordon Mayer, P.E., City Engineer ti Page 2 of 2 f j P dP1 Page 2 of 2 TA Deltatek Engineering September 26, 2006 Mr. Bob Price, P.E. Director of Public Works City of Southlake 1400 Main Street, Suite 320 Southlake, Texas 76092 Reference: Repainting and Renovation of Pearson Lane 5.0 MG East and West Ground Storage Tanks Bid Review and Recommendation. Dear Mr. Price: On September 26, 2006, City of Southlake received seven (7) sealed bids for the renovation of the referenced storage facilities. These bids have been tabulated and attached to this correspondence for your use. Deltatek Engineering has reviewed these bid documents and submits the following opinion and recommendation. Based on review of bid submitted by Williams Painting and Sandblasting Company and prior experience with this contractor, it is our opinion that the low bidder is qualified to perform this task in accordance with the Renovation Documents. This firm has successfully completed the following projects of similar scope and magnitude for Deltatek Engineering: 1, City of Cedar Hill, Texas Two (2) Ground Storage Tanks 2. Trophy Club Municipal Utility District Trophy Club Texas One (1) Elevated Storage Tank 3, Upper Trinity Rcjzional Water District Lewisville Texas One (1) Elevated Storage Tank 27 -inch Sanitary Sewer Pipe Casing 4. City of Bedford, Texas One (1) Elevated Storage Tank 5. City of Duncanville, Texas One (1) Elevated Storage Tank (under renovation) 14114 Dallas Parkway, Suite 480, Dallas, Texas 75254 (469) 374 -9800 Fax (469) 374 -9801 email: bn @deltatekeng com Page 2 Therefore, it is our recommendation to award this project to Williams Painting and Sandblasting Company for lump sum of $593,942.00. It should be noted that the opinion of probable engineering cost for this project is estimated at $620,000.00. Should you have any questions, please call me at 469 - 3749800. Sincerely, DELTATEK ENGINEFMG r J Bahram Niknam, P.E. Attachments: Bid Tabulation Bid Documents