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Item 10DCity of Southlake, Texas MEMORANDUM October 3, 2006 To: Shana Yelverton, City Manager From: Robert H. Price, P.E., Public Works Director Subject: Consider a contract with S & L Painting, Inc. for the painting of two elevated water storage tanks at Bicentennial Park and at East Dove Avenue and North White Chapel Boulevard. Action Requested: Authorize a contract with S & L Painting for the painting of two elevated water storage tanks at Bicentennial Park and at East Dove Avenue and North White Chapel Boulevard and approve a budget of $773,400. Background Information: Financial Considerations: The FY06 Capital Improvements Programs (CIP) included a project to paint two elevated storage tanks. The first tank is located at Bicentennial Park and the second tank is located at the northeast corner of White Chapel Blvd and Dove Rd. The project was advertised in the Fort Worth Star Telegram on both September 17 and September 24 2006. Bids were received and opened at the office of the City Secretary on September 25, 2006 at 2:00 PM. A summary of bids received for the project is as follows: The funding approved in the FY06 CIP was $660,000. This estimate was prepared approximately 2 years ago. The bid amount exceeds the CIP budget by roughly 10 %. This is likely attributable to increased construction costs over the last two years. Additional funds for the project are available from unused funds in the Redundant Water Supply project (CIP project 903UO 1 -0002). The recommended action for approval of the project will include a 10% contingency of $70,000 for a total approved budget of $773,400. Company Name Base Bid Alternate Bid 1. S & L Painting $703,400 $709,400 2 TMI Coatings $948,000 $876,000 3. N. G. Painting $1,214,000 $1,114,000 4. Classic Protective Coatings $1,285,516 $1,781,302 The funding approved in the FY06 CIP was $660,000. This estimate was prepared approximately 2 years ago. The bid amount exceeds the CIP budget by roughly 10 %. This is likely attributable to increased construction costs over the last two years. Additional funds for the project are available from unused funds in the Redundant Water Supply project (CIP project 903UO 1 -0002). The recommended action for approval of the project will include a 10% contingency of $70,000 for a total approved budget of $773,400. Citizen Input/ Board Review: None Legal Review: None Alternatives: The City Council may approve or deny the contract award. Supporting Documents: Location Map Engineer's bid -award recommendation Staff Recommendation: Authorize a contract with S & L Painting for the painting of two elevated water storage tanks at Bicentennial Park and at East Dove Avenue and North White Chapel Boulevard and approve a budget of $773,400. Staff Contact: Robert H. Price, P.E., Public Works Director Gordon Mayer, P.E., City Engineer Page 2 of 2 CN Cheatham & Associates consulting engineers • surveyors • planners September 27, 2006 Mr. Robert Price, P.E. Director of Public Works 1400 Main Street, Suite 320 Southlake, TX 76092 Re: City of Southlake Award Recommendation Letter Repainting Existing 1.5 Million Gallon Composite Elevated Storage Tanks (Dove and Bicentennial Park) Engineer's Project No. 1660 As advertised, bids for the referenced project were received, opened and read publicly at 2:00 P.M., on September 25, 2006. The low bidder for this project is: S & L Painting, Inc. P.O. Box 611 Pearland, Texas 77588 We have reviewed the bid proposal and find it to be in order. Therefore, we recommend award of the contract to S & L Painting, Inc. in the amount of $703,400.00. We are enclosing a Bid Tabulation for your use. If we may be of further service in this matter, please contact us. Respectfully, Eddie Cheatham, P.E. Enclosure: Bid Tabulation cc: Harold R. Smith, Jr., S & L Painting, Inc. PASOUTHLAKE \1660\ADMIMC0NTRACT D0CS \1660- RECOMMAWARD.DOC 2233 Avenue J, Suite 107 • Arlington, Texas 76006 • (817) 548 -0696 phone • (817) 265 -8532 fax • cheatham- associates.com