Item 5ACITY OF SOUTHLAKE
REGULAR CITY COUNCIL MEETING MINUTES: AUGUST 15, 2006
LOCATION 1400 Main Street, Southlake, Texas
Council Chambers in Town Hall
CITY COUNCIL PRESENT Mayor Andy Wambsganss, Mayor Pro Tem Carolyn Morris and
Deputy Mayor Pro Tem John Terrell; and Councilmembers Laura K. Hill, Gregory Jones, and
Virginia M. Muzyka.
CITY COUNCIL ABSENT Councilmember Vernon Stansell.
STAFF PRESENT City Manager Shana Yelverton, Assistant City Manager Jim Blagg,
Community Relations Officer Pilar Schank, Manager of Technical Services Gary Gregg, Audio
Visual Systems Technician Pam Jordan, Director of Community Services Steve Polasek, Deputy
Director of Community Services Chris Tribble, Director of Economic Development Greg Last,
Economic Development Specialist Stefanie Wagoner, Director of Finance Sharen Jackson,
Deputy Director of Finance Sean Leonard, Director of Human Resources Kevin Hugman,
Director of Planning Ken Baker, Chief Planner Dennis Killough, Director of Public Safety Rick
Smith, Chief of Fire Services Robert Finn, Director of Public Works Bob Price, Public Works
Operations Manager Chuck Kendrick, Library Administrator Kerry McGeath, City Attorney Tim
Sralla, and City Secretary Lori Farwell.
WORK SESSION The work session was called to order by Mayor Wambsganss at 5:14 p.m.
City Council reviewed the agenda items with city staff and applicants. Agenda items 10A and
10B were added to the consent agenda. The work session was closed by Mayor Wambsganss at
6:04 p.m.
REGULAR SESSION
Agenda Item No. 1. Call to order. The regular session was called to order by Mayor
Wambsganss at 6:04 p.m.
Agenda Item No. 2A. Executive Session Mayor Wambsganss announced City Council would be
going into Executive Session pursuant to the Texas Government Code, Section 551.071,
consultation with city attorney, Section 551.074, and Section 551.087, deliberation regarding
economic development negotiations. City Council adjourned for Executive Session at 6:04 p.m.
Executive Session began at 6:31 p.m. and ended at 6:46 p.m.
Agenda Item No. 2B. Reconvene Mayor Wambsganss reconvened the regular meeting at 7:08
p.m. and asked if any motion was necessary from Executive Session. No action was necessary.
Agenda Item No. 3. Invocation The invocation was given by Assistant City Manager Blagg.
Mayor Wambsganss led the audience in the pledge of allegiance.
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Agenda Item No. 4A. Mayor's Report Mayor Wambsganss announced upcoming meeting.
Agenda Item No. 4A1. Dove Marker tabletop presentation. Mayor Wambsganss introduced Lou
Ann Heath who gave a presentation on the new Dove Texas Historical Marker.
Agenda Item No. 4B 1. City Manager's Report. City Manager Yelverton introduced Public
Works Director Price to Council who presented information on water conservation and answered
Council's questions.
Agenda Item No. 4C. Financial Report. A written report was given to Council.
CONSENT AGENDA: Consent agenda items are considered to be routine by the City Council
and are enacted with one motion.
Agenda Item No. 5A. Approve the minutes from the August 1, 2006, regular City Council
meeting. A presentation was not made on this item.
Agenda Item No. 5B. Authorize a Residential Developer's Agreement with 4F
Development/EP4, L.P. for Estes Park, Phase IV, a 54 -lot addition located on the east side North
White Chapel Boulevard and south of East Dove Road. A presentation was not made on this
item.
Agenda Item No. 5C. Authorize a Commercial Developer's Agreement with Vermillion Office
Park, L.P., for Vermillion Court Garden Offices, Lot 1, Block 1, located at the northwest corner
of West Southlake Boulevard and Vermillion Court. A presentation was not made on this item.
Agenda Item No. 5D. Authorize a Professional Services Agreement with Stantec Consulting,
Inc., for the update of pavement condition data for the City's Pavement Management Application
PMA . A presentation was not made on this item.
Agenda Item No. 5E. Authorize the purchase of school zone flasher equipment from
Consolidated Traffic Controls, Inc. A presentation was not made on this item.
Agenda Item No. 5F. Accept public art donations for Southlake Stampede longhorn and calf
statue(s). Deputy Director Tribble presented this item to Council during the work session.
Agenda Item No. 5G. Authorize the award of bid to Automatic Data Processing, Inc., for payroll
outsourcing. A presentation was not made on this item.
Agenda Item No. 5H. Authorize the award of bid to American Communications to purchase
deliver, and install five outdoor warning sirens in an amount not to exceed $134,326.65. A
presentation was not made on this item.
Agenda Item No. 5I. This item was intentionally left blank.
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Agenda Item No. 5J. Reject all proposals submitted for RFP.06.05A.151.GL.600121 related to
the branding initiative project. A presentation was not made on this item.
Agenda Item No. 5K. Reject all proposals submitted for RFP.06.05A.151. SW. 600115 related to
the web site redesign and deployment project. A presentation was not made on this item.
Agenda Item No. 5L. Authorize the award of bid to Townscape, Inc., for the Urban Design
Study. A presentation was not made on this item.
Agenda Item No. 5M. ZA06 -105, Plat Vacation for Lots 1 and 2, Block 1 Callicott/Rhodes
Farms Addition located at 435 East Dove Street. Current Zoning: R -PUD Residential Planned
Unit Development. SPIN Neighborhood #5. A presentation was not made on this item.
Agenda Item No. 5N. ZA06 -106, Plat Vacation for Lot 1, Larkin H. Chivers No. 300 Addition
located at 2135 North White Chapel Boulevard. Current Zoning: R -PUD Residential Planned
Unit Development. SPIN Neighborhood 95. A presentation was not made on this item.
Agenda Item No. 50. Ordinance No. 480 -JJJ, 1s Reading, An Amendment to the Comprehensive
Zoning Ordinance No. 480, as amended, to address requirements for septic systems. A
presentation was not made on this item.
Agenda Item No. 5P. Ordinance No. 480 -LLL, 1s Reading, An Amendment to the
Comprehensive Zoning Ordinance No. 480, as amended, as it pertains to the creation of the SF -2
Single Family Residential Zoning District. Director Baker answered Council's questions during
the work session. Council discussed this item.
Agenda Item No. 5Q. Consider SP06 -372, Variance to Sign Ordinance No. 704 -B for City of
Southlake 50th Anniversary Celebration. Mayor Wambsganss presented this item to Council.
Agenda Item No. 5R. ZA06 -107, Site Plan for Watermere at Southlake (f.k.a. Watermark at
Southlake) on property located at 2809 West Southlake Boulevard. Current Zoning: S -P -2
Generalized Site Plan District. SPIN Neighborhood #15. This item is tabled to the September 19,
2006 City Council meeting, pending action from the Planning and Zoning Commission.
Agenda Item No. 5S. ZA06 -013, Specific Use Permit for a telecommunications antenna for
Verizon Wireless on property located at 620 South Carroll Avenue. Current Zoning: AG
Agricultural District. SPIN Neighborhood 99. This item is tabled to the October 3, 2006, City
Council meeting, pending action from the Planning and Zoning Commission.
Agenda Item No. 5T. Ordinance No. 480 -481, 2nd Reading, (ZA05 -146) Zoning Change and Site
Plan for Bicentennial Plaza located at 410 West Southlake Boulevard. Current Zoning: C -2 Local
Retail Commercial District. Requested Zoning: S -P -1 Detailed Site Plan District. SPIN
Neighborhood #10. This item is tabled and the public hearing continued, at the applicant's
request, to the September 5, 2006, City Council meeting.
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Agenda Item No. 5U. Approve a reciprocal parking agreement with Bicentennial Retail Plaza
L.P. This item is tabled, at the applicant's request, to the September 5, 2006, City Council
meeting.
Item No. 5V. Consider SP06 -362. Variance to Siun Ordinance No. 704 -B for
Bicentennial Plaza located at 410 West Southlake Boulevard. This item is tabled, at the
applicant's request, to the September 5, 2006, City Council meeting.
Agenda Item No. 5W. Ordinance No. 480 -500, 2nd Reading, (ZA06 -088), Zoning Change and
Concept Plan for proposed Miron Grove Business Park, on property described as Lot 4R, Block
1, Miron Subdivision; located at 300 Miron Drive. Current Zoning: S -P -2 Generalized Site Plan
District. Requested Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood #8. This
item and the public hearing are tabled, at the applicant's request, to the September 19, 2006 City
Council meeting.
Item No. 5X. ZA06 -089. Site Plan for Miron Grove Business Park. Phase One. on
property described as portions of Lot 4R, Block 1, Miron Subdivision. Current Zoning: S -P -2
Generalized Site Plan District. Proposed Zoning: S -P -2 Generalized Site Plan District. SPIN
Neighborhood #8. This item and the public hearing are tabled, at the applicant's request, to the
September 19, 2006 City Council meeting.
Agenda Item No. 5Y. Ordinance No. 480 -480, 2nd Reading_(ZA05 -068), Zoning Change and
Concept Plan for Southlake Crossroads (f.k.a. Carroll Crossroads) on property described as being
a portion of Tract 4G, O.W. Knight Survey, Abstract No. 899; located at the southwest corner of
East Southlake Boulevard and South Carroll Avenue. Current Zoning: AG Agricultural District.
Requested Zoning: S -P -2 Generalized Site Plan District. SPIN Neighborhood 99e. This item and
the public hearing are tabled, at the applicant's request, to the September 5, 2006, City Council
meeting.
Agenda Item No. 5Z. ZA05 -173, Preliminary Plat for Tracts 4G, 4D1, and 4E1, O.W. Knight
Survey, Abstract No. 899. The property is approximately 19.3 acres located approximately 340
feet west of the southwest corner of South Carroll Avenue and East Southlake Boulevard.
Current Zoning: AG Agricultural District. Proposed Zoning: S -P -2 Generalized Site Plan
District. SPIN Neighborhood 99e. This item is tabled, at the applicant's request, to the
September 5, 2006, City Council meeting.
Agenda Item No. 5AA. Ordinance No. 480 -499, 2nd Reading, (ZA06 -054), Zoning Change and
Development Plan for proposed The Gardens at Stratfort Parc, on property described as Tract
3A, H. Granberry Survey, Abstract No. 581, located at 425 West Southlake Boulevard. Current
Zoning: C -2 Local Retail Commercial District. Requested Zoning: TZD Transition Zoning
District. SPIN Neighborhood 914. This item has been withdrawn at the applicant's request.
Agenda Item No. 10A. Authorize an Interlocal Agreement with the City of Keller for jail and
dispatch services. Chief Finn presented this item to Council during the work session. City of
Keller City Manager Lyle Dresher and Police Chief Mark Hafner also spoke to Council during
the work session.
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Agenda Item No. IOB. Approve a contract with Sam Houston State University for a license and
master agreement for the CRIMES Law Enforcement Module in the amount of $45,000.
Manager of Technical Services Gregg presented this item to Council during the work session.
Motion was made to approve consent agenda items 5A; 5B; 5C; 513; 5E; 5F; 5G; 5H; 5J; 5K; 5L;
5M; 5N; 50; 5P including revisions to the maximum square footage for accessory buildings; 5Q
allowing up to five banner signs over public streets in Town Square and one banner sign at the
pavilion; 5R to table to the September 19, 2006, City Council meeting pending action from the
Planning and Zoning Commission; 5S to table to the October 3, 2006, City Council meeting; 5T
to table at the applicant's request and to continue the public hearing to the September 5, 2006,
City Council meeting; 5U to table at the applicant's request to the September 5, 2006, City
Council meeting; 5V to table at the applicant's request to the September 5, 2006, City Council
meeting; 5W to table at the applicant's request and to continue the public hearing to the
September 19, 2006, City Council meeting; 5X to table at the applicant's request and to continue
the public hearing to the September 19, 2006, City Council meeting; 5Y to table at the
applicant's request and to continue the public hearing to the September 5, 2006, City Council
meeting; 5Z to table at the applicant's request to the September 5, 2006, City Council meeting;
5AA to withdraw at the applicant's request; 10A; and IOB.
Motion: Muzyka
Second: Terrell
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6 -0
REGULAR AGENDA:
Agenda Item No. 6. Public Forum
Ryan McGrath, 1319 Byron Nelson Parkway, Southlake, Texas, presented an idea on water
conservation relating to broken sprinkler heads.
Agenda Item No. 7A. Consider placing a proposal to adopt a tax increase and to hold a public
hearing on the tax rate on the agenda of the September 5 and 19, 2006, regular City Council
meetings Mayor Wambsganss introduced this item.
No one spoke during public hearing
Motion was made to place a proposal to adopt a tax increase and to hold a public hearing on the
tax rate on the agendas of the September 5 and 19, 2006, regular City Council meetings.
Motion: Terrell
Second: Jones
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6 -0
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Agenda Item No. 7B. Ordinance No. 876 -A, 2nd Reading, Amending Chapter 4.5, "Buildings and
Building Regulations," of the Southlake City Code to update, revise, and clarify the standards
and regulations that apply to substandard buildings in conformance with legislative amendments
and to provide for civil penalty as permitted by law Mayor Wambsganss introduced this item.
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows:
AN ORDINANCE AMENDING REGULATIONS APPLICABLE TO SUBSTANDARD AND
DANGEROUS BUILDINGS TO CLARIFY PROCEDURES, BURDENS, AND REMEDIES;
AND PROVIDING FOR THE REPAIR, DEMOLITION, REMOVAL, SECURING, AND
VACATION OF DANGEROUS AND SUBSTANDARD BUILDINGS; PROVIDING FOR A
CIVIL PENALTY; PROVIDING THAT THIS ORDINANCE SHALL NOT LIMIT THE
AUTHORITY OF THE CITY; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Ordinance No. 876 -A, 2nd Reading, Amending Chapter 4.5,
"Buildings and Building Regulations," of the Southlake City Code to update, revise, and clarify
the standards and regulations that apply to substandard buildings in conformance with legislative
amendments and to provide for civil penalty as permitted by law.
Motion: Jones
Second: Terrell
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6 -0
Agenda Item No. 7C. ZA06 -075, Site Plan for Lots 1 and 4, Block 1, River Oaks, located at 2502
West Southlake Boulevard. Current Zoning: S -P -2 Generalized Site Plan District. SPIN
Neighborhood #15. Chief Planner Killough presented this item to Council in conjunction with
item 7D. The applicant did not make a presentation to Council.
No one spoke during the public hearing.
Motion was made to approve ZA06 -075, Site Plan for Lots 1 and 4, Block 1, River Oaks, subject
to the recommendations of the Planning and Zoning Commission and subject to Site Plan
Review Summary No. 4, dated July 20, 2006.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6 -0
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Agenda Item No. 7D. ZA06 -076, Preliminary Plat for Lots 1 -10, Block 1, River Oaks, located at
2502 West Southlake Boulevard. Current Zoning: S -P -2 Generalized Site Plan District. SPIN
Neighborhood #15. Chief Planner Killough presented this item to Council in conjunction with
item 7C.
Motion was made to approve ZA06 -076, Preliminary Plat for Lots 1 -10, Block 1, River Oaks,
subject to the recommendations of the Planning and Zoning Commission and subject to
Preliminary Plat Review Summary No. 3, dated July 14, 2006.
Motion: Terrell
Second: Muzyka
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6 -0
Agenda Item No. 7E. ZA06 -091, Site Plan for Lots 1 and 2, Block 1, Gateway Plaza Addition
located at 2801 and 2821 East State Highway 114. Current Zoning: S -P -2 Generalized Site Plan
District. SPIN Neighborhood #7 . Chief Planner Killough presented this item to Council.
Applicant Lisa Swift of GSO Architects made a presentation and answered Council's questions.
Council discussed this item. After discussion and obtaining direction from Council, Ms. Swift
asked to table this item.
Motion was made to table ZA06 -091, Site Plan for Lots 1 and 2, Block 1, Gateway Plaza
Addition and to continue the public hearing to the September 5, 2006, City Council meeting.
Motion: Terrell
Second: Jones
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6 -0
Auenda Item No. 8A. Ordinance No. 480 -451. 1S Reading_ (ZA06 -097)_ Zoning Chance and
Development Plan for Camden Park, located at 515, 545 and 565 Randol Mill Avenue. Current
Zoning: AG Auricultural District. Reauested Zoning: R -PUD Residential Planned Unit
Development District. SPIN Neighborhood #13. Chief Planner Killough presented this item to
Council. Applicant David McMahan of Four Peaks Development made a presentation and
answered Council's questions. Council discussed this item.
Motion was made to Ordinance No. 480 -451, 1 St Reading, (ZA06 -097), Zoning Change and
Development Plan for Camden Park, specifically requiring the applicant to work on an
agreement with the two lots north and south of his entrance to provide complimentary
landscaping along Randol Mill Avenue on both of those lots; requiring the applicant to provide a
paved street stub located approximately between lots 3 and 4 and will align with the existing
roadway to be reviewed by staff for compliance; accepting the applicant's agreement to provide
a water well for the HOA landscaping across the entire site; requiring decorative iron fencing
between lot 15 and the front open space; subject to the recommendations of the Planning and
Zoning Commission; and subject to Development Plan Review Summary No. 2, dated July 14,
2006.
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Motion:
Terrell
Second:
Muzyka
Ayes:
Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays:
None
Approved:
6 -0
Auenda Item No. 10C. Consider SP06 -357. Variance to Sian Ordinance No. 704 -B for D
Clean SUner Center located at 1957 West Southlake Boulevard_ Suite 100. Chief Planner
Killough presented this item to Council. Applicants Sid Hollingsworth and Scott Henley from
Brook Industries made a presentation and answered Council's questions. Council discussed this
request. After the discussion, Mr. Hollingsworth asked to table this item to the next meeting.
Motion was made to table SP06 -357, variance to Sign Ordinance No. 704 -B for Dry Clean Super
Center, to the September 5, 2006, City Council meeting.
Motion: Terrell
Second: Morris
Ayes: Hill, Jones, Morris, Muzyka, Terrell, Wambsganss
Nays: None
Approved: 6 -0
Agenda Item No. 12. Mayor Wambsganss adjourned the meeting at 9:35 p.m.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Of five.
Andy Wambsganss
Mayor
ATTEST:
Lori A. Farwell, TRMC
City Secretary
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