Item 5G AudioIntegrity
Innovation
Accountability Award of bid to Automatic
Commitment to
Excellence Data Processing, Inc.
`-
August 15, 2006
Award of B i d
Integrity
• On April 18, 2006 City Council
Innovation approved a mid -year budget
Accountability amendment to outsource the
Commitment to
Excellence payroll processing;
Teamwork — Current process is extremely
inefficient where there is triple entry
of the same data between individual
departments and finance,
— This was also an area of high
importance from the IT study;
,,1
Award of B i d
Integrity Bids were solicited from five
Innovation nationally recognized vendors;
Accountability
Commitment to
Excellence
Teamwork — Only two bids for service were
received;
• Sage
Ajjfnmatlr Ll Pc:clnn Irj&
DP)
.1
Award of B i d
►ntegrity Each vendor provided three
Innovation references who were contacted by
Accountability
Commitment to city staff;
Excellence
• A product demonstration was also
conducted for 10 management
and non -management staff;
11
Award of B i d
Integrity _ • The following factors and weighted
Innovation emphasis was used to evaluate
Accountability
Commitment to the bids,
Excellence
Teamwork — Pricing 30%
— Implementation 15%
— Training 15%
— Support 20%
— Ease of Use 20%
41
Award of B i d
►ntegrity • ADP emerged the best value for
Innovation the city with a score of 2.55 out of
Accountability
Commitment to 3 ;
Excellence
Teamwork • Annual amount of contract totals
$207554;
— The term of the contract is 5 years
with 1 year renewal options at the
conclusion of each year,
Integrity
Innovation
Accountability
Commitment to QUESTIONS?
Excellence
Contact Sharen Jackson
817.748.8042