Item 5MCity of Southlake, Texas
MEMORANDUM
June 20, 2006
To: Shana Yelverton, City Manager
From: Robert H. Price, P.E., Public Works Director
Subject: Authorize a standard form of agreement for professional services with
Deltatek Engineering, Inc. for the design of the exterior repainting of
Pearson Pump Station Tank #1, the interior repainting of Pearson
Pump Station Tank #2 and Quality Assurance /Testing for the
repainting of the Dove and Bicentennial elevated storage tanks.
Action
Requested:
Background
Information:
Authorize a standard form of agreement for professional services with
Deltatek Engineering, Inc. for the design of the exterior repainting of
Pearson Pump Station Tank #I, the interior repainting of Pearson Pump
Station Tank #2 and Quality Assurance /Testing for the repainting of the
Dove and Bicentennial elevated storage tanks.
The Dove and Bicentennial Elevated Storage Tank's (EST) were
constructed in 1986 and 1988 respectively. The interior and exterior
renovation of the tanks is in line with the expected life of the coatings
applied during their original construction. The exterior of the Pearson
west Ground Storage Tank (GST) has faded and needs repainting with a
protective top coat to improve its aesthetics. A routine inspection revealed
that the interior of the Pearson east Ground Storage Tank was failing and
needed repair. Below is a table of the necessary repainting work for the
City's water storage tanks and how this Professional Services Agreement
(PSA) applies.
Tank Description
Location of Work
PSA Scope
Pearson East GST
Interior Only
Plans, Specs, QA & Testing
Pearson West GST
Exterior Only
Plans, Specs, QA & Testing
Dove EST
Interior and Exterior
QA & Testing
Bicentennial EST
Interior and Exterior
QA & Testing
The repainting of the exterior of the Pearson West GST and the Dove and
Bicentennial EST's were originally included in, but subsequently removed
from the bid package for the construction of the Florence EST. Due to
water transmission and distribution issues, at no point in time can both
GST's or both EST's be out of service simultaneously and none of the
tanks can be out of service between the months of May and October.
The intent of this PSA is to provide a construction bid package for the two
GST's as well as provide Quality Assurance (QA) and Testing for all four
tanks scheduled for repainting. The construction bid package for the two
EST's was provided by an existing PSA with Cheatham and Associates.
Financial
Considerations: The total engineering /QA fee for this PSA is $49,300.00.
Citizen Input/
Board Review: None
Legal
Review: This is a Standard Form of Agreement
Alternatives: The City Council may approve it or deny it.
Supporting
Documents: Standard Form of Agreement
Attachment A
Article I — Scope of Work
Article II - Compensation
Location Maps
Staff
Recommendation: Authorize execution of a Professional Services Agreement for the
repainting of the exterior of the west Pearson ground storage tank, the
interior of the east Pearson ground storage tank, and for quality assurance
and testing services for the repainting of the Dove and Bicentennial
elevated storage tanks.
Staff
Contact: Robert H. Price, P.E., Public Works Director
Gordon Mayer, P.E., City Engineer
Clayton Redinger, P.E., Construction Manager
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STANDARD FORM OF AGREEMENT
STATE OF TEXAS
COUNTY OF TARRANT
THIS AGREEMENT, made and entered into this _day of , 2006 by and between Cityo
Southlake of the County of Tarrant and State of Texas, acting through Mr. Bob Price, P.E.. Director of
Public Works, City of Southlake thereunto duly authorized so to do, Party of the First Part, hereinafter
termed OWNER, and Deltatek Engineering of the City of Dallas County of Dallas and State of Texas,
Parry of the Second Part, hereinafter termed CONSULTANT.
WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to
be. made and performed by the Party of the First Part (OWNER), the said Party of the Second Part
(CONSULTANT), hereby agrees with the said Parry of the First Part (OWNER) to commence and
complete the services described as follows:
,Repainting the Interior of Pearson Road Pump Station Two (2) .5.0 MG Ground Storage Tank
Quality Assurance./or Dove & BI-Centennial Elevated Storage Tanks
and all extra work in connection therewith, under the terms as stated in this Agreement and at his (or
their) own proper cost and expense to furnish all the materials, supplies, machinery, equipment, tools,
superintendence, labor, insurance, and other accessories and services necessary to complete the said
service, in accordance wit the conditions and prices stated in the Proposal attached hereto as Attachment
A.
The OWNER agrees to pay and the CONSULTANT in current funds the price or prices shown in the
proposal_
IN WITNESS WHEROF, the parties to these presents have executed this Agreement in the year and day
first above written.
City of Southlake Deltatek Engineering
Accepted by: Accepted by:
Title: Title:
Date: Date: bS / /7lOtQ
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Attachment A
Scope of Services
Repainting the Interior of Pearson Road Pump Station
5.0 MG Ground Storage East Tank
Repainting the Exterior of Pearson Road Pump Station West Tank
Quality Assurance for Dove & Bi- Centennial SSTs
Article I
Scope of Work
BASIC SERVICES
RENOVATION DOCUMENTS
Pearson Pump Station Ground Storage Tanks
East Tank, Interior
The interior of the existing 5.0 MG Ground Storage Tank will be repainted. The ENGINEER will prepare
renovation contract documents (drawings and specifications) for bids by a pre - approved contractor to
perform the following tasks:
Protective Coating System
It is assumed that current protective coating system does not contain lead based paint. These
documents shall include interior surface preparation and repainting of all steel surfaces not
including tank exterior architectural coating system. The tank interior will be prepared in
accordance with SSPC SP10 Near White Blast and will receive hydro -zinc primer and top - coated
with an NSF- approved epoxy. All spaces between rafters and roof plates will be. seam sealed to
prevent rust bleed.
West Tank Exterior
The interior of the existing 5.0 MG Ground Storage Tank will be repainted. The ENGINEER will prepare
renovation contract documents (drawings and specifications) for bids by a pre- approved contractor to
perform the following tasks:
Protective Coating System
It is assumed that current protective coating system does not contain lead based paint. These
documents shall include exterior surface preparation and repainting of all steel surfaces including
tank exterior architectural coating system. The tank exterior will be prepared by pressure wash_
All surfaces will receive high solid primer and topcoated with polyurethane with multicolor
architectural paint to conform to the decorative feature of tank exterior.
Estimate of Probable Cost of Construction
After completing final plans and specifications, Deltatek will provide an opinion of probable cost
for the project in accordance with final documents for renovation.
PROJECT ADMINISTRATION
At the conclusion of the design, Deltatek will provide the City with three (3) bound sets of
advertising documents (drawings and specifications)_ Deltatek Engineering will distribute
Renovation Documents as requested by prospective bidders and maintain an up -to -date plan
holders list_ A notice to bidders will be issued to advertising agencies such as Dodge Report and
Construction Market Data (CMD).
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• Deltatek will provide response to questions during the bidding phase. Deltatek shall attend
pre -bid conference and prepare addendum (s), if required, during advertisement,
• Deltatek will review bids for conformance to the bid documents and provide
recommendations for award.
• Deltatek will review add comment on submittal data, shop drawings, equipment diagrams,
material samples, test results, and other data submitted by the contractor, as required by the
Contract Documents. Deltatek will furnish the City of Southlake with record copies of
submittal data for records.
• Deltatek will review the monthly progress payment requests, submit payment
recommendations, and assist in the preparation of change orders to the Contract
Documents.
• Deltatek will conduct final warranty inspection jointly with representatives of the City of
Southlake and submit a written report recommending final settlement of the contract.
QUALITY ASSURANCE AND TESTING
Deltatek Engineering shall provide an on -site Field Technician to perform observation of the
work in progress to assist in determining that the project is proceeding in accordance with the
Contract Documents and that the completed work will conform to the contract requirements. On-
site representatives during renovation will review the work for the following items:
• Protective Coating Systems - Deltatek Engineering shall provide on -site inspection to
perform quality control observation for surface preparation and paint application of the tank
interior and perform all required testing in order to comply with manufacture's data sheet
as well as specifications. The quality control observation shall include metal substrate
profile measurements, wet/dry film thickness measurements, checking surface
temperatureidew point prior to application, and holiday detection tests on tank interior
coating system.
• Project Schedule, Pearson Pump Station GSTs
Tasks
Schedule
Preliminary Plans and Specifications
2 weeks
Final Plans and Specifications
2 weeks
Review
1 weeks
Advertisement
4 weeks
Award
4 weeks
Work order Issued
2 weeks
Work Complete
12 weeks
Total
27 Weeks
2
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Article II
Compensation
Renovation Documents
Pearson Pump Station GSTs
Task Description
Cost
Plans and Specifications for Pearson (SSTs East and
West Tanks
$14,050.00
Reimbursable, Blueprints, Reproduction,
Photos, & Posta e
$850.00
TOTAL PLANS AND SPECIFICATIONS
i
$14,900.00
Project Administration
Pearson Pump Station GSTs
Task Description
Cost
Advertisement, Pre -bid Meeting,
Answer Questions During Bidding
$550.00
Prepare Plan Holders List, Issue
$400.00
Attend Bid Opening, Review Bids,
and Make Recommendation for Award
$350,00
TOTAL ADMINISTRATION
$1,300.00
Quality Assurance and Testing
Pearson Pump Station GSTs
Task Description
Cost
On -site inspection and testing based on 12 weeks to
complete this prgiect
$12,900.00
TOTAL QUALITY ASSURANCE & TESTING
$12,900.00
Project Administration
Dove & Bi- Centennial 1.5 MG ESTs
Task Description
Cost
Advertisement, Pre -bid Meeting,
Answer Questions During Bidding
$550.00
Prepare Plan Holders List, Issue
$400.00
Attend Bid Opening, Review Bids,
and Make Recommendation for Award
$350.00
TOTAL ADMINISTRATION
$1,300.00
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Quality Assurance and Testing
Dove & Bi- Centennial 1.5 MG ESTs
Task Description
Cost
On -site inspection and testing based on 12 weeks to
complete this project
$18,900.00
TOTAL QUALITY ASSURANCE & TESTING
$18,900.00
SurnwaEl of Costs
Pearson Pump Station GSTs
Renovation Documents: $14,900,00
Project Administration: $1,300.00
Quality Assurance & Testing: $12,900.00
Total Engineering/Quality Assurance: $29,100.00
Total renovation: $550,000.00
Total Ene/Renovation Pearson PS GSTs: $579,100.00
Dove & Bi- Centennial ESTs
Project Administration: $1,300,00
Quality Assurance & Testing: $18,900.00
Total QLC & Testing Dove & Bi- Centennial $24.200.00
Total Engineeringlouality Assurance Fee For
Pearson, Dove & Bi- Centennial Storage Facilities: $49,300.00
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